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HomeMy WebLinkAbout03-26-1996 Meeting I I I . PUBLIC SAFETY MINUTES COMMITTEE ROOM - March 26, 1996 3:00 P.M. PRESENT: H. Brigham, Chairman; Zetterberg, vice Chairman; Kuhlke, member; Mays, member; Mayor Sconyers, J. Wall, Interim Attorney; Heyward Johnson, Lewis Johnson, Lynn Wittke; Pam Tucker; Dennis Atkins, Chief Maddox, Butch MCKie; Charles Dillard; and Linda Beazley; Tommy Boyles; Sid Hatfield, L. Bonner and M. King. Also Present: Wayne partridge, Augus ta Chronicle; George Eskola, ~hannel 6 News; Mr. Johnson with Augusta Tech and Tim Maund with CSRA Regional Development Center. Mr. Chairman: Called the meeting to order. I did send some addendum items out to you and ask that you allow these two items to be added, (a) presentation by Mr. Tim Maund regarding the Augusta to Atlanta Corridor GIS System and (b) presentation by Bob Johnson of the Quick Start Program with the Augusta Fire Department. Mr. Kuhlke: I move that these be approved. Mr. Mays: Second. Motion carried unanimously. Mr. Maund: We have been working with the Atlanta Regional Commission, the Northeast Georgia Regional Development Center in Athens and the Department of Community Affairs to show how this Department of Communi ty Affairs/GIS Network can work together. DCA has funded 17 RDCs in the state with GIS equipment and software. DCA also requires each city and county within the state to fill out certain surveys during the year. So we anticipate digitizing some of that survey they recovered. In deciding on this fundable project 'we thought we would expand out of the 1-20 study that the Chamber is involved in between Aiken and Richmond Counties. Basically, we will do a study on 1-20 of all the counties that touch 1-20 and maybe two or three others that are close by, and show how this GIS Network can be used (1) to support a corridor; (2) to support DCA in strengthening its GIS System. You can cut your information costs in half if you have an open system and you don't mind Sharing it. Basically, this is what the project is about. You have data before you and if you have any questions, I will be happy to answer them. Mr. Kuhlke: Is it any cost to the County to participate with you in this? Mr. Maund: you for anything. NO, this is for information and I am not aSking I am sharing information with you. It will not 1 cost us anything and it will not cost the County anything. I Mr. Kuhlke: Tim, have you already applied for the grant? Do we really have to take any action today in this Committee? Mr. Maund: I don't think so. The only thing is we would like your cooperation when we get to supplying information that we want a this state-wide network. But other than that we are not asking for any money. We are not really concerned about whether or not the grant is going to be approve. We are fairly confident that it will. zetterberg: What do you see our role is? Mr. Maund: Your role is to pledge cooperation in the data that we might need. For instance, some of the traffic data that George Patty has on a couple of the intersections or some safety issues that we might get in to, like the ACCG questionnaire there may be some questions in that we would have .,.. Zetterberg: So all you are looking for is just cooperation for our department with your efforts. I think we take this as information and I do not think it has to go any further. Chairman Brigham: Basically, Mr. Maund, we are talking about GIS from here to Atlanta up I-20. At this point it does not cost I us anything. So we are saying if it does not cost anything we will support him and we will be happy to do it. After a presentation by Mr. Bob Johnson of Augusta Tech regarding the opportunity to share in the Department of Commerce grant that is being issued this year from the National Telecommunication Information Administration, Mr. Mays made a motion that we support this and to go ahead and try to get the grant paperwork in order to meet the deadline of April 4th. Mr. Zetterberg: I make a motion that we amend the motion that in 90 days that you come back with a definite project of how this will all be used so we know what we are doing. Mr. Mays: I accept the amendment to my motion. Mr. Brigham: Second Mr. Johnson: By next Thursday at 5:00 in washington, D. C. that will all be delivered in the plan. So I will have it in less than 90 days. Motion carried unanimously. MS. Beazley: I know George Patty and Walter Hornsby have been I involved in the County's GIS program. I do not know that they have 2 I I I had any input in this and if they meet I would like to see them involved in this also. Chairman Brigham: Yes, that is a good idea. 1. update from Sub-Committee (Rob Zetterberg) Mr. Zetterberg: We have met twice now as a Committee and we have representatives from the community and data processing personnel. Two weeks ago we had briefings by Mr. Wittke and his counterpart with the County, Ms. Bonner, on the system. We have now asked them to come back with a joint briefing based upon the position that we are not going to get rid of any equipment. We have bought it all and what we want to build in an integrated sys tem and this posi tion forces them set down on a coopera ti ve effort to figure out how we are going to do that. They are the best ones to solve it and if they can not solve the problem and use the equipment then it will get solved for them by the Committee. We are just asking them to be part of the process. Mr. Carstarphen has been with us at every meeting and he has been very helpful. I understand that now the county and city telephone systems have been merged, so we are making progress. Mr. Kuhlke: I move to accept this as information. Mr. Mays: Second. Motion carried unanimously. 2 . update from the Emergency Management Director. Ms. Tucker: We moved into our new EMA Operation Center on March 4th and on March 7th we had our first test of the new center. We are almost ready equipment wise. We had our micro-burst and our flooding and other events that were occurring across town. I want to say that this facility is magnificent. To have the space to have the equipment that we have now we are so grateful. We have pictures of the flood damage we had and if you want to see them let me know. I wanted to update you on the Senate Bill 1043. I found out this afternoon from Washington that Senate Bill 1043, which is the buy-out legislation that I send you the memo about, is being studied by the Senate Banking Committee. They are going to vote on it and then they will send it to the General Senate. There is a problem that has come up since we last heard about this bill. It is being considered a controversial bill. FEMA is opposing it. They think that the bill is there to help big business. They think that it's going to help the insurance companies. Basically, what the Bill will do is allow the Federal money to come in and buyout homes that are in flood zones and will continue to flood every time the creek rises. So the word is in waShington that President 3 Clinton may veto the bill. We know we have about 12 or 15 homes I that need to be purchased immediately and this would be the route to do it. So any help that you can give to keep that going would be great. I have an update on the Meteorological Monitoring System that I spoke about a few weeks ago where the Savannah River Site will work with us on the technology around our chemical facilities with weather data and we needed $20,000. We have $9,000 in pledges. We have $11,000 to go and we have only heard from nine of the 34 facilities and I feel that within a few weeks we will have the full amount of $20,000 to move forward with that project. The hazard analysis is coming along great. We have several meetings coming up and within nine to twelve months we think we will have that finalized and will be ready for public presentation with that. With that we will talk about which facilities have the most hazardous products. We will have the community meeting with Turpin Hill in June. On this Saturday we are going to do an environmental equity program at Paine College from 8:30 to 1:00. The Data Transmission Network was installed March 8th, the day after we had the severe weather. For $64 dollars a month, this is best thing we have ever bought. We are set up now and I invite you to come by an see our facility. I Mr. May: Move to accept as information. Mr. Zetterberg: Second Motion carried unanimously. 3. Communication from the EMA Director regarding the appointment of Deborah Foster, Safety Manager at Nutrasweet Company, to the Augusta-RiChmond County Local Emergency planning Committee to replace Bill Foster. Nutrasweet Company, at the request of the facility manager. This is a three year term appointment. Mr. Zetterberg: So move. Mr. Kuhlke: Second. Motion carried unanimously. 4. Communication from the Central Services Director regarding approval of Alrich Contracting Company, Inc. as the vendor for inspection, cleaning, repairing and/or replacement of 18 HVAC I starters in the Municipal Building. 4 I I I Mr. Johnson: I would like to get this change order #1 approved for the 3rd floor renovations in the amount of $6,560.57. MS. Beazley: Is this just for renovation? Mr. Johnson: Yes, for changing carpet, wall covering, tops to two benches, carpet in Hearing Room from carpet to vinyl. Ms. Beazley: It does not include window treatments? Mr. Johnson: Does not include window treatments? MS. Beazley: I have a request from one of the Judges for window treatments and would like to attached it to Mr. Johnson's request for these funds. The budget has already overrun what I think Mr. McKie set aside for window treatments. This is for $2,000. Mr. Bridge: So this will be over $8,000. Mr. Johnson: We have another change coming up also where we are moving some doors further back to the east to separate criminal from domestic. Ms. Beazley: Do we have any idea what that will cost? Mr. Johnson: No. Mr. Beazley: Would it be out of order to ask you to approve up to a certain amount so that we can go ahead and get this work done? They are very anxious to get in on the 3rd floor. Mr. Kuhlke: including what we and finish rather I make a motion that we authorize up to $10,000 already got to give them the leeway to go ahead having to come back to us. Mr. Zetterberg: Second. Motion carried unanimously. 5. Communication from the Central Services Director regarding approval of Alrich Contracting company, Inc. as the vendor for inspection, cleaning, repairing and/or replacement of 18 HVAC starters in the Municipal Building. Mr. Johnson: We had two starters to go out about a month ago. It cost about $3,000. All the equipment is obsolete. We need to have all the contacts cleaned on the starters and motors. We do not know how much it going to cost. He has estimated about $6,000. The reason I recommended that Alrich to do the job is that he has a man that has been there every since the system has been here. Every time we bring somebody else in they are going to charge us to 5 research and all that. This guy can come in and do the job and get out. The money is in the budget. Mr. Mays: So move. Mr. Kuhlke: Second. Motion carried unanimously. 6. Communication from the Central Services Director regarding approval of an Equipment Maintenance Agreement (EMA) with Landis & Gyr for the System 600 software and hardware. Mr. Zetterberg: Is this a security system? Mr. Johnson: No, sir. It's an Energy Management System. We saved approximately $12,000 last year and we only operated about five or six months. All I am asking is that we continue with Landis & Gyr. I do not see bringing in another vendor to come in to service their equipment. Mr. Kuhlke: also? Lewis, they are servicing the Law Enforcement Mr. Johnson: Yes. Mr. Kuhlke: I move for approval. Mr. Zetterberg: Second. Motion carried unanimously. Motion adjourned. Lena J. Bonner Clerk of Commission-Council mrk "'\pub.llaf.1;j~ 6 I I I