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Home My WebLink About04-11-2005 Meeting I I I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - April 11, 2005 2:00 P. M. PRESENT: Hons. Boyles, Chairman; Beard, Co-Chairman; Grantham and Williams, members; Steve Shepard, Attorney; Fred Russell, Administrator; Ron Crowden, Fleet Manager; Mike Greene, Maintenance Director; Mark Johnson, Solid Waste Director; Meg Birkinshaw, Tax Assessor's Office; David Persaud, Finance Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. CONSENT AGENDA ITEMS: 3. Approve the acquisition of One (1) Rubber Tire Backhoe/Loader for the Utilities Department - Construction Division form ASE Construction Equipment, Inc. of Augusta, Georgia for $49,900.00 (lowest bid offer on Bid 05-073). 4. Approve the acquisition of One (1) Six-Inch Centrifugal Pump for the Utilities Department - Construction Division from Godwin Pumps of America, Inc. of Charleston, South Carolina for $19,690.00 (lowest bid offer on Bid 05-077). 5. Approve the acquisition of Two (2) Portable Air Compressors for the Utilities Department - Construction Division from U.S. Equipment, Inc. of Augusta, Georgia for $10,885.32 each (lowest bid offer on Bid 05-078). 6. Approve the acquisition of One (1) Eight-Inch Centrifugal Pump for the Public Works Department - Solid Waste Division from Godwin Pumps of America, Inc., of Charleston, South Carolina for $38,880.00 (lowest bid offer on Bid 05-083). 7. Approve the acquisition of Two (2) Compact Pickup Trucks for the Utilities Department - Customer Service Division from Bobby .Jones Ford of Augusta, Georgia for $14,775.25 each (lowest bid offer on Bid 04-120). 8. Consider abatement of 2001 taxes on property now owned by the City. 9. Approve renewal of contract with CONCERN: EAP (EMPLOYEE ASSIST ANCE PROGRAM) for a two year period May 2005 to May 2007. 10. Approve renewal of Public Official Liability coverage with current carrier, Landmark American Insurance, for $95,000.00. 14. Consider abatement of taxes on City property (Map 70-4, Parcel 57). 1 15. Authorize Budget Adjustment to set up all 2004 Bond CIP Projects. 16. Consider abatement of2001 taxes on City property (Map 34-1, Parcel 308 and Map 14, Parcel 38). Mr. Grantham: A motion to approve. Mr. Williams: Second. Motion adopted unanimously. 13. Approve the acquisition of Two (2) Agricultural Tractors for the Public Works Department - Maintenance Division from Jenkins Tractor Company of Augusta, Georgia for $24,845.00 each (lowest bid offer on Bid 05-074A). Mr. Williams: I move we approve it. Mr. Grantham: Second. Motion adopted unanimously. 2. Approve the purchase of Two (2) currently leased Moxy MT -40 Articulated Dump Trucks from Regions Bank Leasing of Montgomery, Alabama, for $149,087.19 each and a 38-month extended drive train warranty from Moxy, Inc. of Cincinnati, Ohio for $13,194.45 each. Mr. Grantham: Motion to approve. Mr. Williams: Second. Motion adopted unanimously. 17. Presentation to Finance Committee regarding status of 2005 digest. At this time Ms. Birkinshaw made a presentation regarding the 2005 digest. Mr. Williams: I move we receive this as information. Mr. Grantham: Second with an amendment that they keep us up to date as to what is going on with the digest and how we are proceeding on it. Motion adopted unanimously. 1. Update from the Finance Director regarding a description of urban services and discussion of the urban and suburban service districts. (Referred from March 29 Commission meeting) 2 I I I Mr. Persaud made a presentation regarding the above item. After a discussion, Mr. Grantham: I make a motion that we receive this as information and ask the attorney and Mr. Persaud to follow up about the questions regarding relief on the tax cap and the fire districts. Mr. Williams: Second. Motion adopted unanimously. 11. Discuss Fleet Maintenance contract which will expire on December 31,2005. (Referred from March 29 Commission meeting) Mr. Crowden: We have the option to extend the existing contract, to rebid the contract or to bring the maintenance in-house. Mr. Chairman: Marion, would you and Mr. Smith be willing to look at this with Ron and the Administrator and explore these options and come back with a recommendation? Mr. Williams: I'd like to look at it. ready. Mr. Chairman: Then I'll ask you to do that and come back to us when you are After a discussion, Mr. Williams: I move that we receive this as information. Mr. Grantham: Second. Motion adopted unanimously with Ms. Beard out. 12. Report from the Finance Director regarding a discussion of the financial institutions that house city monies. Mr. Persaud gave a report of the various local banks that hold city assets. Mr. W"illiams expressed his concern about the banks that maintain city assets and do not give back to the community through economic or redevelopment involvement. He stated that the money should be moved to banks that are willing to become involved with the community and asked ifMr. Persaud could get some information on that. Mr. Grantham: I move we receive this as information. Mr. Williams: Second. Motion adopted unanimously with Ms. Beard out. 3 nwm ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission 4 I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - April 11 , 2005 2:00 P. M. 1. Update from the Finance Director regarding a description of urban services and dis.cussion of the urban and suburban service districts. (Referred from March 29 Commission meeting) 2. Approve the purchase of Two (2) currently leased Moxy MT-40 Articulated Dump Trucks from Regions Bank Leasing of Montgomery, Alabama, for $149,087.19 each and a 38-month extended drive train warranty from Moxy, Inc. of Cincinnati, Ohio for $13,194.45 each. 3. Approve the acquisition of One (1) Rubber Tire Backhoe/Loader for the Utilities Department - Construction Division form ASE Construction Equipment, Inc. of Augusta, Georgia for $49,900.00 (lowest bid offer on Bid 05-073). 4. Approve the acquisition of One (1) Six-Inch Centrifugal Pump for the Utilities Department - Construction Division from Godwin Pumps of America, Inc. of Charleston, South Carolina for $19,690.00 (lowest bid offer on Bid 05-077). 5. ~ - ... 6. ,.. Approve the acquisition of Two (2) Portable Air Compressors for the Utilities Department - Construction Division from U.S. Equipment, Inc. of Augusta, Georgia for $10,885.32 each (lowest bid offer on Bid 05-078). Approve the acquisition of One (1) Eight-Inch Centrifugal Pump for the Public Works Department - Solid Waste Division from Godwin Pumps of America, Inc., of Charleston, South Carolina for $38,880.00 (lowest bid offer on Bid 05-083). 7. Approve the acquisition of Two (2) Compact Pickup Trucks for the Utilities Department - Customer Service Division from Bobby Jones Ford of Augusta, Georgia for $14,775.25 each (lowest bid offer on Bid 04-120). 8. Consider abatement of2001 taxes on property now owned by the City. 9. Approve renewal of contract with CONCERN: EAP (EMPLOYEE ASSISTANCE PROGRAM) for a two year period May 2005 to May 2007. 10. Approve renewal of Public Official Liability coverage with current carrier, Landmark American Insurance, for $95,000.00. 11. Discuss Fleet Maintenance contract which will expire on December 31, 2005. (Rt~ferred from March 29 Commission meeting) ..-.. 12. Report from the Finance Director regarding a discussion of the financial institutions that house city monies. ...... 13. Approve the acquisition of Two (2) Agricultural Tractors for the Public Works Department - Maintenance Division from Jenkins Tractor Company of Augusta, Georgia for $24,845.00 each (lowest bid offer on Bid 05-074A). 14. Consider abatement of taxes on City property (Map 70-4, Parcel 57). 15. Authorize Budget Adjustment to set up all 2004 Bond CIP Projects. 16. Consider abatement of 2001 taxes on City property (Map 34-1, Parcel 308 and Map 14, ParceI38). 17. Presentation to Finance Committee regarding status of 2005 digest.