HomeMy WebLinkAbout09-16-2004 Meeting
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PENSION & AUDIT COMMITTEE
FINANCE COMMITTEE
COMMITTEE ROOM - September 16, 2004
1:30 P. M.
PRESENT: Hons. Bob Young, Mayor; Boyles, Chairman; Beard, Co-Chairman;
Grantham, Commissioner; David Persaud, Finance Director; Fred Russell, Interim
Administrator; Lena Bonner, Clerk of Commission.
ABSENT: Hons. Williams and Mays, Commissioners.
1. Discuss memorandum from Finance Director dated August 24, 2004 regarding
ARC Audit Agreement and delay in completion date of the Annual Audit.
Mr. Russell: This is regarding a delay ofthe completion of the annual audit and
this is the second year that the audit has been past the deadline established by the state.
We've discussed the reasons for this. I think the first year there were problems with GAP
and some issues that had to be corrected and we worked with the auditor to do that. The
second year we had some problems with the actuary getting some things done. David
and I thought it would be a good idea to talk with the external auditor and the Finance
and Pension Committee to formulate a plan where this doesn't happen again. It's my
understanding that we only get a couple of years where we can actually present this late
and I don't want this to happen again. David also had some concerns with it and we want
to do everything we can to make sure it is done in a timely fashion.
Mr. Persaud expressed his concern about meeting the deadlines in a timely
manner.
Mr. Grantham: Is it because the field work is slowing this down?
Mr. Persaud: I think so and also I think we need the most qualified people to be
doing the work.
Mr. Grantham: We may need to look at amending the contract for the final year.
Mr. Mayor: Would it be beneficial for David to have a discussion with them
about what our concerns are prior to the meeting so they could come in and tell us what is
going on and we can resolve it at the meeting?
Mr. Russell: If you want to direct us to have that meeting and come back and
share the results of that when both of us are present, I think that would be more
appropriate.
Mr. Grantham: I'll make a motion that we direct the Administrator and Finance
Director to meet with Cherry, Bekaert and Holland to discuss the problems of the delayed
audits and the reason that the state is having us put on the block, so to speak, and that we
need a response from Cherry, Bekaert and Holland in order to resolve these problems.
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Ms. Beard: Second.
Motion adopted unanimously.
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ADJOURNMENT: There being no furt~er business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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