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HomeMy WebLinkAbout03-08-2004 Meeting I I I FINANCE & APPROPRIA nONS C011MITTEE COMMITTEE ROOM - March 8, 2004 1:30 P. M. PRESENT: Hons. Bob Young, Mayor; Boyles, Chairman; Beard, Co-Chairman; Grantham, member; Steve Shepard, Attorney; Fred Russell, Deputy Administrator; David Persaud, Finance Director; Ron Crowden, Fleet Manager; Chief Al Gillespie, Fire Department:, Mark Johnson, Landfill Manager; Howard Willis, EMA Department; Brenda Byrd-Pelaez, Human Resources Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Williams, member. Also Present: Stacey Eidson of the Metro Spirit, Sylvia Cooper of the Augusta Chronicle and George Eskola ofWJBF Television. 1. Presentation from the Human Relations Commission (Frank Thomas and Dave Barbee). (Requested by Commissioner Grantham) Mr. Dave Barbee made a presentation about the function of the Human Relations Commission as it relates to the EEO position. He stated that there seems to be a duplication of duties relating to this position and the activities of the Human Relations Commission. He asked for clarification of their responsibilities based on the present ordinance which states that they are responsible for these issues. Mr. Cheek: I was a former chair and we were told that when an issue pertained to city employees, that HRC was not allowed to deal with HR issues due to conflict of interest by the attorney at that time. I guess HRC is asking for clarification of what their role and responsibilities are now versus when we do hire an EEO Officer and if those duties will be the same or in conflict or do we modify the document. Mr. Chairman: Would the committee go along with the suggestion that we create a study committee of Mr. Grantham, Ms. Beard, the Mayor, the Human Relations Commission and our attorney to clarify any of that and bring us back a report? Mr. Grantham: I'll make a motion that we do that and use those individuals as named by Mr. Boyles. Mr. Beard: Second. Motion adopted unanimously. 9. Discuss letter from County employees retired under the 1945 Pension Act. (Re,quested by Commissioner Boyles) Mr. Jack Long: I am representing the employees retired under this Act. The assets in this plan continue to be overfunded at a much greater rate than people are drawing money out of the plan. Because the plan continues to accumulate assets and no 1 one else can join it, we would ask you to provide additional benefits to the people who are in the plan. We would propose at least $150 more per month for all those who did not get early retirement benefits and it would probably be no more than 35 or so. Mr. Shepard: I would recommend that you consider the request once we receive the actuarial report which is due very soon. Mr. Chairman: When is that report due? Mr. Persaud: By the first of May. Mr. Mayor: We could have David contact the actuary and see if they can tell us what the effect would be if these benefits for these people were increased and include that in the report. Mr. Persaud: Sure, we can do that. Mr. Grantham: Could we make this retroactive to January the 1 st? Mr. Persaud: I think we could do that. Mr. Grantham: I will put it in the form of a motion that we wait and get the actuarial report and once we receive a favorable decision, then we make this request retroactive to January 1 of 2004. Ms. Beard: Second. Motion adopted unanimously. Mr. Chairman: We'll look for something back by the first Finance Committee meeting in May. 2. Consider a request from the Winfield Fire Department regarding the donation of Fire Pumper #10. Mr. Mayor: I think we should ask $3,000 for it if we decide to let them have it because we have needs in our department as well. Mr. Beard: I move that we accept the Mayor's recommendation. Mr. Grantham: Second. Motion adopted unanimously. 2 I I I 3. Approve the lease for One Aljon 600 Compactor for Public Works Department - Solid Waste Division from Aljon, Inc. of Ottumwa, Iowa for $8,798.70 per month for 60 months. After a lengthy discussion comparing the bids of Aljon and Yancey Brothers, Mr. Grantham: I move that we reject this request and let it go to the floor. After additional discussion, Mr. Grantham: I'd like to have a report back from Mr. Persaud on the figures and I'll make a motion that we bring this back to the committee after information is received from Mr. Persaud. . Mr. Beard: I second that. Motion adopted unanimously. 7. Approve the extension of an existing lease for One Aljon 91K Compactor for Public Works Department - Landfill Division from Aljon, Inc. of Ottumwa, Iowa for $5,548.77 per month for 36 months. Mr. Grantham: I'll make a motion that we approve number 7. Ms. Beard: Second. Motion adopted unanimously. 4. Authorize to fund $19,420 General Fund for completion of the LEOP and General Fund Budget Amendment. Ms. Beard: I so move. Mr. Grantham: Second. Motion adopted unanimously. 5. Motion to amend the Capital Outlay FY 2004 budget by $1,570,750 for revenues and capital related expenditures. Ms. Beard: I move that we accept the recommendation and take $50,000 from contingency, give it to Indigent Defense and reduce contingency by the same amount. Mr. Grantham: Second. Motion adopted unanimously. 6. Review FY 2004 General Fund Budget Reduction Evaluation Report. 3 Mr. Grantham: I move that we receive this as information until the quarterly report comes in. I Ms. Beard: Second. Motion adopted unanimously. 10. Approve resolution supporting refinancing of Coliseum bonds. (Requested by the Attorney) Ms. Beard: I move that we approve it and send it to the full Commission. Mr. Grantham: Second. Motion adopted unanimously. 8. Review salary situation of Richmond County Marshal. (Requested by Commissioner Boyles) Mr. Chairman: This is a request from the Marshal. Mr. Shepard: He is currently being paid $65,000 per year and he has requested a supplement for additional security duties for the Municipal Building and the Law Enforcement Center. I Ms. Pelaez: We looked at the policy that dealt with interim duty responsibilities that authorizes the Administrator and Commission to give up to 15% for those additional duties. An additional 15% of the $65,000 he currently receives would come out to $9,750 which is a total of$74,750 annually. That is the recommendation. Mr. Grantham: I'd like to put it in the form of a motion that we approve that amount of$9,750. Ms. Beard: Second. Mr. Russell: The funding source would be out of contingency or you could require him to absorb it out of his own budget. Mr. Chairman: We'll try the budget first. Mr. Shepard: She was recommending that we round it up to $75,000. Mr. Chairman: So we're setting it at $75,000? Is that the recommendation? The Committee indicates their agreement. I 4 I nwm I I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission 5