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Home My WebLink About11-10-2003 Meeting \~ I FINANCE & APPROPRIA nONS COMMITTEE COMMITTEE ROOM - November 10, 2003 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; Hankerson, Co- Chairman; Bridges and Williams, members; George Kolb, Administrator; David Persaud, Finance Director; Tom Beck, Recreation Director; Teresa Smith, Public Works Director; Peggy Seigler, Asst. Administrator; Nancy Morawski, Deputy Clerk of Commission. Mr. Chairman: We have a request to add one item for 28 video camera units. Mr. Williams refuses to give unanimous consent to add the item. Mr. Chairman: I was thinking that on the motion to adopt the fiscal year budget resolution, we could do a "no recommendation" on that and send it on up where it could be amended. We know it is going to be amended so if we could include number 9 on the consent agenda as a "no recommendation". CONSENT AGENDA ITEMS: 3. Consider abatement of taxes on property owned by City (Map 47-1, Parcel 284). ~-I 4. Consider abatement of various tax accounts on properties acquired by the City and the Land Bank (Map 33-2, Parcels 39 and 40; Map 17-3, Parcels 61.01,64.01,68.01 and 65.01; Map 47-3, Parcel 40 and Map 35-4, Parcel 335). 5. Motion to abate the 2003 property taxes for the Augusta Boxing Club headquarters. 8. Authorize to fund $7,129.00 General Fund for payment of services with GTARC for LEOP. 9. Motion to adopt Fiscal Year 2004 Budget Resolution. [No recommendation] 11. Motion to approve the renewal of the exemption of the Mayor's vehicle from the decal ordinance. Under Georgia Law, the Commission may exempt certain vehicles from the decal ordinance for a 12-month period. After a public hearing, the exemption may be renewed for another 12-month period. Mr. Williams: I move we approve the consent agenda. Mr. Hankerson: Second. I Motion adopted unanimously with Mr. Bridges out. 1 1. Review third quarter Sept. 30, 2003 fiscal year operating statements and accept as information. (Postponed from October 27 Finance) Mr. Bridges: I move we receive this as information. 1 Mr. Hankerson: Second. Motion adopted unanimously. 2. Approve Cost Allocation Plan Update to be done by KPMG. . Mr. Williams: I so move. Mr. Chairman: I'll second the motion for purposes of discussion. Motion. adopted unanimously. 6. Approve request for items to be declared excess and available for auction. Mr. Bridges: I move for approval. Mr. Chairman: Second it. Motion adopted unanimously. 1- 7. Redistribute previously approved General Fund Contingency funding for the Pavement Marking Program. Mr. Kolb: You had previously approved an appropriation from the contingency account to supplement the Traffic Engineering Division's program for street marking. We really need to purchase more materials for the year and the applicator, and we would request that you allow us to purchase these in lieu of hiring the temporary staff we had planned to hire. It is about $30,000 to $40,000. Weare farther along on the marking . program thanwe had anticipated. Mr. Bridges: I move for approval. Mr. Chairman: I second the motion for purposes of discussion. After a short discussion, the motion was adopted unanimously. 10. Discuss Senior Citizens Nutrition Program. At this time Mr. Ron Schoeffler and Mr. Lawrence Hammond appeared before the Committee regarding the above item. I 2 I I 1 Mr. Hammond made a short presentation of the programs that they administer and their costs. Mr. Kolb: They have requested $453,000. We're recommending that $143,000 go to them but there is an additional $60,000 that will take care of the four recreation sites. Mr. Beck: Our option is that we can spare four recreation specialists for three to four hours in the morning to run this program during the nine months of the school year and continue on during the summer with hiring additional staff to help us with this program. This proposal would also allow us to hire one additional part-time person to supplement this program as well as some additional supply monies for each site to help us run the program. This is an alternative to keep the program in existence for now. Mr. Hankerson: For us to retain their staff would be how much? Mr: Hammond: About $150,000 which would include salaries and supplies. Mr. Kolb: Which caused us to look at our proposal which is $60,000 and that includes the supplies and additional staff to maintain the same programs. Mr. Chairman: So from us taking over part of the program versus them, what are the two bottom line numbers we're comparing? Mr. Kolb: $203,000 and if you take the funded plus the $150,000 it comes to roughly $294,000. Mr. Chairman: Versus $453,000? Mr. Kolb: That was their original request. Mr. Bridges: I was going to suggest that we take this as information because when we go through the budget, we'll go through this procedure all over again. Mr. Chairman: I'll second that motion. Mr. Mays askedifthere would be a decrease in the number of meals served through the program. Mr. Hammond responded that there would be a decrease. Mr. Kolb stated that there would be no change in the federally funded meals, but that there would be a cut in the optional meals, which are being phased down, where the city pays full price. After further discussion, Mr. Boyles: I would suggest that if you want to create a sub-committee, I would be glad to chair that to look into it with the help of the Administrator, the Recreation Director, Mr. Schoeffler and someone from Mr. Persaud's 3 department and any commissioners to see if we can narrow it down to maybe a one-page synopsis of what we need to do and where we need to go so we'll have it for budget time. Mr. Bridges: I'd accept Mr. Boyles' proposal that the sub-committee be formed and chaired and membered as he so designated. 1 Motion adopted with Mr. Williams voting Present. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission nWID 1- I 4 I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - November 10, 2003 2:00 P. M. 1. Review third quarter Sept. 30, 2003 fiscal year operating statements and accept as information. (Postponed from October 27 Finance) 2. Approve Cost Allocation Plan Update to be done by KPMG. 3. Consider abatement of taxes on property owned by City (Map 47-1, Parcel 284). 4. Consider abatement of various tax accounts on properties acquired by the City and the Land Bank (Map 33-2, Parcels 39 and 40; Map 17-3, Parcels 61.01,64.01, 68.01 and 65.01; Map 47-3, Parcel 40 and Map 35-4, Parcel 335). 5. Motion to abate the 2003 property taxes for the Augusta Boxing Club headquarters. 6. Approve request for items to be declared excess and available for auction. 7. Redistribute previously approved General Fund Contingency funding for the Pavement Marking Program. I 8. Authorize to fund $7,129.00 General Fund for payment of services with GTARC for LEOP. 9. Motion to adopt Fiscal Year 2004 Budget Resolution. 10. Discuss Senior Citizens Nutrition Program. 11. Motion to approve the renewal of the exemption of the Mayor's vehicle from the decal ordinance. Under Georgia Law, the Commission may exempt certain vehicles from the decal ordinance for a l2-month period. After a public hearing, the exemption may be renewed for another 12-month period. I I ADDENDUM FINANCE & APPROPRIATIONS AGENDA November 10, 2003 2.:00 P. M. ADDITION TO THE AGENDA: 1. Motion to approve the purchase of28 Video Camera Units at $4,750 each totaling $133,000 from Kustom Signals, Inc. (sole source vendor). I I