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HomeMy WebLinkAbout08-05-2003 Meeting FINANCE & APPROPRIATIONS AGENDA 11J,u]~3 COMMITTEE ROOM - , 2003 2:00 P. M. 1. Motion to approve amendment to Augusta-Richmond County Code Section 2-2- 32 (e) and (f) so as to provide for the distribution of a portion of the Hotel and Motel Tax to the Greater Augusta Sports Council, Inc. and the Augusta Metropolitan Convention and Visitors Bureau, Inc. (Deferred from July 7 Finance) 2. Approve award for bid for Corporate Communications RFQ # 03-056A to The Alison Group. (Deferred from July 7 Finance) 3. Update from Dr. Terrance Cook regarding Project Access. 4. Report from the Finance Director regarding the balance of the fund balance and surplus SPLOST Phase IV monies 2001-2006 and excess Revenues Definition. 5. Approve the acquisition of One (1) E350 Work Detail Van for $24,351.46 for the Public Works Department - Vacant Lot/Eviction Crew from Bobby Jones Ford of Augusta, Georgia. (lowest bid offers on Bid 02-155). 6. Approve refund to Susan A. Bone of2000 and 2001 taxes paid in error in the amount of $567.73 on Map 98-3, Parcel 175. 7. Approve request from the Board of Tax Assessors to proceed with obtaining an outside auditing firm to review all accounts with a value of $50,000 and above. 8. Consider abatement of taxes for years 1993 through 1999 on property now in the Land Bank. Property is known as Map 59-3, Parcel 400. 9. Approve refunds on taxes on 26 accounts paid in error for various reasons; see attached for years and amounts. 10. Consider request for an appropriation from Commission Promotional Account to reorder Office of the Mayor lapel pins from The Pin Center in the amount of $2,148.00. 11. Consider a request from the North Jenkins County Volunteer Fire Department regarding the donation of a fire pumper to their department. 12. Consider a request from Mr. David C. Crews, CPA, on behalf of Augusta GYN, PC for waiver of the penalty assessed for late payment of their 2001 and 2002 property tax bill. 13. Approve the acquisition of Three (3) Pumper Fire Trucks for the Augusta Fire Department from Harless Fire Equipment Company of Bessemer, Alabama for the amount of $310,500.00 each (lowest bid offer on Bid 02-048). 14. Report from the Administrator/Tax Assessor regarding the tax digest. - - ~.....____ ..L _, ___.+____ ______.__-._+______.~ _ ________ _____ ~... _ __.___ _ +_____. __~~_,___~__~_.___ ADDENDUM FINANCE & APPROPRIATIONS AGENDA August 5,2003 1:00 P. M. ADDITIONS TO THE AGENDA: 1. Discuss adoption of 2003 budget oversight calendar. 2. Status of 2nd quarter 2003 financial report. 3. Status of2002 audit. 4. Report from the City Attorney regarding state law relative to the percentage of pension money invested in equities. ., :.~1~~!"~~. -7;1!:~;:: ~~...~~j~)!Jla~~~;.:tPr:?.b~~ I I I ..... FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - August 5, 2003 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; Hankerson, Co- Chairman; Bridges and Williams, members; Jim Wall, Attorney; David Persaud, Finance Director; George Kolb, Administrator; Teresa Smith, Public Works Director; E. W. Reece, Tax Assessor; North Williamson, Tax Commissioner's Office; Lena Bonner, Clerk of Commission. Also Present: Heidi Williams of The Augusta Chronicle and Hons. Boyles, Kuhlke and Colclough, Commissioners. 44. Motion to approve amendment to Augusta-Richmond County Code Section 2-2-32 (e) and (f) so as to provide for the distribution of a portion of the Hotel and Motel Tax to the Greater Augusta Sports Council, Inc. and the Augusta Metropolitan Convention and Visitors Bureau, Inc. (Deferred from July 7 Finance) Mr. Chairman: I have had a conversation with Mr. Batchelor and they want to defer Item 44 to the meeting of August 25. Mr. Bridges: So move. Mr. Hankerson: Second. Motion adopted unanimously. The Clerk: Dr. Cook is not able to be here, but he can be here on Monday for the meeting then. CONSENT AGENDA ITEMS: 45. Approve award for bid for Corporate Communications RFQ # 03-056A to The Alison Group. (Deferred from July 7 Finance) 51. Consider abatement of taxes for years 1993 through 1999 on property now in the Land Bank. Property is known as Map 59-3, Parcel 400. 55. Approve the acquisition of Three (3) Pumper Fire Trucks for the Augusta Fire Department from Harless Fire Equipment Company of Bessemer, Alabama for the amount of $310,500.00 each (lowest bid offer on Bid 02-048). Mr. Bridges: I move we approve these as a consent agenda. Mr. Chairman: Second. .. -:-t'.: ~:.:~~~~.~. ~~:~ I :.>',. -.1 ~ .. . ...... Motion adopted unanimously. 47. Report from the Finance Director regarding the balance of the fund balance and surplus SPLOST Phase IV monies 2001-2006 and excess Revenues Definition. Mr. Persaud made a presentation concerning the surplus SPLOST IV monies. The Mayor asked Mr. Persaud to do a follow up report regarding the unspent and unencumbered SPLOST monies still available in SPLOST I, II and m. Mr. Williams: So move. Mr. Bridges: Second. Mr. Chairman: We would ask that that come back at the second meeting in August. Motion adopted unanimously. 48. Approve the acquisition of One (1) E350 Work Detail Van for $24,351.46 for the Public Works Department - Vacant LotlEviction Crew from Bobby Jones Ford of Augusta, Georgia. (lowest bid offers on Bid 02-155). Mr. Bridges: Move fo.r approvaL Mr. Chairman: Second. Motion adopted unanimously. 49. Approve refund to Susan A. Bone of 2000 and 2001 taxes paid in error in the amount of $567.73 on Map 98-3, Parcel 175. Mr. Bridges: I m:ike a motion that we approve this in line with our practice that we pay back for three years. Mr. Chairman: I'll second that motion. Motion adopted unanimously. 50. Approve request from the Board of Tax Assessors to proceed with obtaining an outside auditing firm to review all accounts with a value of $50,000 and above. After a short discussion, Mr. Bridges: I'm going to make a motion that we bring this back to our next committee meeting in order to hear it defended. 2 -,~-r.~~~~;~."- ..t,~i~~~:i~_.:.:~~~i~;., I I I I I I Mr. Chairman: I'll second that motion. Mr. Hankerson: Could we also hear a response from the Finance Director? Mr. Bridges: I'll accept that as an amendment. Motion adopted unanimously. 52. Approve refunds on taxes on 26 accounts paid in error for various reasons; see attached for years and amounts. Mr. Bridges: I make the motion that for whichever of these were our error, that we follow our policy of going back three years, reimburse them for penalty but not the interest. After a short discussion, Mr. Wall: I'll be glad to review this with the Commission's instruction in mind and if there are any I have any question about, I'll bring them back. Mr. Bridges: I'll approve that. Mr. Chairman: I'll second that. Mr. Colclough: If there is a corrective action plan on that, I'd like to have a copy of it. Mr. Reece: Yes, sir. Mr. Chairman: Since Mr. Reece has come in and explained the situation, can we amend the motion to remove the requirement for review by the Attorney. Mr. Bridges: That's fine. Motion adopted unanimously. 53. Consider request for an appropriation from Commission Promotional Account to reorder Office of the Mayor lapel pins from The Pin Center in the amount of $2,148.00. Mr. Bridges: I so move. Mr. Chairman: Second. Motion adopted unanimously. 3 .- ~~:~~;:(~2~:~~~" :3tr. 54. Consider a request from the North Jenkins County Volunteer Fire Department regarding the donation of a fire pumper to their department. Mr. Bridges: Move for approval. I Mr. Williams: Second. Motion adopted unanimously. 55. Report from the Administrator/Tax Assessor regarding the tax digest. Mr. Bridges: I move that we pass this to the full Commission with no recommendation so that we can hear the report just one time. Mr. Chairman: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nWID I I 4 .~.~{r:~0:~'tt!:;'?:. .:~~~~;~::~. .>~:~ .~. .-