HomeMy WebLinkAbout08-05-2003 Meeting
FINANCE & APPROPRIATIONS
AGENDA
11J,u]~3
COMMITTEE ROOM - , 2003
2:00 P. M.
1. Motion to approve amendment to Augusta-Richmond County Code Section 2-2-
32 (e) and (f) so as to provide for the distribution of a portion of the Hotel and
Motel Tax to the Greater Augusta Sports Council, Inc. and the Augusta
Metropolitan Convention and Visitors Bureau, Inc. (Deferred from July 7
Finance)
2. Approve award for bid for Corporate Communications RFQ # 03-056A to The
Alison Group. (Deferred from July 7 Finance)
3. Update from Dr. Terrance Cook regarding Project Access.
4. Report from the Finance Director regarding the balance of the fund balance and
surplus SPLOST Phase IV monies 2001-2006 and excess Revenues Definition.
5. Approve the acquisition of One (1) E350 Work Detail Van for $24,351.46 for the
Public Works Department - Vacant Lot/Eviction Crew from Bobby Jones Ford of
Augusta, Georgia. (lowest bid offers on Bid 02-155).
6. Approve refund to Susan A. Bone of2000 and 2001 taxes paid in error in the
amount of $567.73 on Map 98-3, Parcel 175.
7. Approve request from the Board of Tax Assessors to proceed with obtaining an
outside auditing firm to review all accounts with a value of $50,000 and above.
8. Consider abatement of taxes for years 1993 through 1999 on property now in the
Land Bank. Property is known as Map 59-3, Parcel 400.
9. Approve refunds on taxes on 26 accounts paid in error for various reasons; see
attached for years and amounts.
10. Consider request for an appropriation from Commission Promotional Account to
reorder Office of the Mayor lapel pins from The Pin Center in the amount of
$2,148.00.
11. Consider a request from the North Jenkins County Volunteer Fire Department
regarding the donation of a fire pumper to their department.
12. Consider a request from Mr. David C. Crews, CPA, on behalf of Augusta GYN,
PC for waiver of the penalty assessed for late payment of their 2001 and 2002
property tax bill.
13. Approve the acquisition of Three (3) Pumper Fire Trucks for the Augusta Fire
Department from Harless Fire Equipment Company of Bessemer, Alabama for
the amount of $310,500.00 each (lowest bid offer on Bid 02-048).
14. Report from the Administrator/Tax Assessor regarding the tax digest.
- - ~.....____ ..L _, ___.+____ ______.__-._+______.~ _ ________ _____ ~... _ __.___ _ +_____. __~~_,___~__~_.___
ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
August 5,2003
1:00 P. M.
ADDITIONS TO THE AGENDA:
1. Discuss adoption of 2003 budget oversight calendar.
2. Status of 2nd quarter 2003 financial report.
3. Status of2002 audit.
4. Report from the City Attorney regarding state law relative to the percentage of
pension money invested in equities.
., :.~1~~!"~~.
-7;1!:~;:: ~~...~~j~)!Jla~~~;.:tPr:?.b~~
I
I
I
.....
FINANCE & APPROPRIATIONS
COMMITTEE
COMMITTEE ROOM - August 5, 2003
1:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; Hankerson, Co-
Chairman; Bridges and Williams, members; Jim Wall, Attorney; David Persaud, Finance
Director; George Kolb, Administrator; Teresa Smith, Public Works Director; E. W.
Reece, Tax Assessor; North Williamson, Tax Commissioner's Office; Lena Bonner,
Clerk of Commission.
Also Present: Heidi Williams of The Augusta Chronicle and Hons. Boyles,
Kuhlke and Colclough, Commissioners.
44. Motion to approve amendment to Augusta-Richmond County Code Section
2-2-32 (e) and (f) so as to provide for the distribution of a portion of the Hotel
and Motel Tax to the Greater Augusta Sports Council, Inc. and the Augusta
Metropolitan Convention and Visitors Bureau, Inc. (Deferred from July 7
Finance)
Mr. Chairman: I have had a conversation with Mr. Batchelor and they want to
defer Item 44 to the meeting of August 25.
Mr. Bridges: So move.
Mr. Hankerson: Second.
Motion adopted unanimously.
The Clerk: Dr. Cook is not able to be here, but he can be here on Monday for the
meeting then.
CONSENT AGENDA ITEMS:
45. Approve award for bid for Corporate Communications RFQ # 03-056A to
The Alison Group. (Deferred from July 7 Finance)
51. Consider abatement of taxes for years 1993 through 1999 on property now in
the Land Bank. Property is known as Map 59-3, Parcel 400.
55. Approve the acquisition of Three (3) Pumper Fire Trucks for the Augusta
Fire Department from Harless Fire Equipment Company of Bessemer,
Alabama for the amount of $310,500.00 each (lowest bid offer on Bid 02-048).
Mr. Bridges: I move we approve these as a consent agenda.
Mr. Chairman: Second.
.. -:-t'.: ~:.:~~~~.~. ~~:~
I
:.>',. -.1
~ .. . ......
Motion adopted unanimously.
47.
Report from the Finance Director regarding the balance of the fund balance
and surplus SPLOST Phase IV monies 2001-2006 and excess Revenues
Definition.
Mr. Persaud made a presentation concerning the surplus SPLOST IV monies.
The Mayor asked Mr. Persaud to do a follow up report regarding the unspent and
unencumbered SPLOST monies still available in SPLOST I, II and m.
Mr. Williams: So move.
Mr. Bridges: Second.
Mr. Chairman: We would ask that that come back at the second meeting in
August.
Motion adopted unanimously.
48.
Approve the acquisition of One (1) E350 Work Detail Van for $24,351.46 for
the Public Works Department - Vacant LotlEviction Crew from Bobby
Jones Ford of Augusta, Georgia. (lowest bid offers on Bid 02-155).
Mr. Bridges: Move fo.r approvaL
Mr. Chairman: Second.
Motion adopted unanimously.
49. Approve refund to Susan A. Bone of 2000 and 2001 taxes paid in error in the
amount of $567.73 on Map 98-3, Parcel 175.
Mr. Bridges: I m:ike a motion that we approve this in line with our practice that
we pay back for three years.
Mr. Chairman: I'll second that motion.
Motion adopted unanimously.
50. Approve request from the Board of Tax Assessors to proceed with obtaining
an outside auditing firm to review all accounts with a value of $50,000 and
above.
After a short discussion, Mr. Bridges: I'm going to make a motion that we bring
this back to our next committee meeting in order to hear it defended.
2
-,~-r.~~~~;~."- ..t,~i~~~:i~_.:.:~~~i~;.,
I
I
I
I
I
I
Mr. Chairman: I'll second that motion.
Mr. Hankerson: Could we also hear a response from the Finance Director?
Mr. Bridges: I'll accept that as an amendment.
Motion adopted unanimously.
52. Approve refunds on taxes on 26 accounts paid in error for various reasons;
see attached for years and amounts.
Mr. Bridges: I make the motion that for whichever of these were our error, that
we follow our policy of going back three years, reimburse them for penalty but not the
interest.
After a short discussion, Mr. Wall: I'll be glad to review this with the
Commission's instruction in mind and if there are any I have any question about, I'll
bring them back.
Mr. Bridges: I'll approve that.
Mr. Chairman: I'll second that.
Mr. Colclough: If there is a corrective action plan on that, I'd like to have a copy
of it.
Mr. Reece: Yes, sir.
Mr. Chairman: Since Mr. Reece has come in and explained the situation, can we
amend the motion to remove the requirement for review by the Attorney.
Mr. Bridges: That's fine.
Motion adopted unanimously.
53. Consider request for an appropriation from Commission Promotional
Account to reorder Office of the Mayor lapel pins from The Pin Center in the
amount of $2,148.00.
Mr. Bridges: I so move.
Mr. Chairman: Second.
Motion adopted unanimously.
3
.- ~~:~~;:(~2~:~~~" :3tr.
54.
Consider a request from the North Jenkins County Volunteer Fire
Department regarding the donation of a fire pumper to their department.
Mr. Bridges: Move for approval.
I
Mr. Williams: Second.
Motion adopted unanimously.
55. Report from the Administrator/Tax Assessor regarding the tax digest.
Mr. Bridges: I move that we pass this to the full Commission with no
recommendation so that we can hear the report just one time.
Mr. Chairman: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
nWID
I
I
4
.~.~{r:~0:~'tt!:;'?:. .:~~~~;~::~. .>~:~ .~. .-