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Home My WebLink About06-20-2003 Meeting I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - June 20, 2003 11:00 A. M. 1. Motion to approve LPA Group, Inc. Work Authorization No.6, 2003 Terminal Area Improvements. (Deferred from June 9 Finance) 2. Motion to approve amendment to Augusta-Richmond County Code Section 2-2- 32 ( e) and (f) so as to provide for the distribution of a portion of the Hotel and Motel Tax to the Greater Augusta Sports Council, Inc. and the Augusta Metropolitan Convention and Visitors Bureau, Inc. (Deferred from June 9 Finance) 3. Report from the Administrator/External Auditor regarding the 2002 Audit. 4. Consider a request from David C. Crews, CPA for Augusta GYN, PC regarding a waiver of the penalty assessed for late payment of their 2001 and 2002 property tax bills. 5. Consider abatement of2002 tax on property at Map 59-3, Parcel 494 owned by the Land Bank. I 6. Approve the 60 month lease of Two (2) Caterpillar D8 Tracked Dozers for the Public Works Department - Landfill Division from Yancey Brothers, Inc. of Augusta, Georgia for $5,241.06 each per month. 7. Approve 'the acquisition of Two (2) Slope Mowers for the Public Mowers for the Public Works Department - Maintenance Division from Southern Turf Equipment Company, Inc. of Lake City, Georgia for $27,596.80 each (lowest bid offer on Bid 03-086). 8. Approve the acquisition of One (1) Pothole Patcher Truck for the Public Works Department - Maintenance Division from Mays International of Augusta, Georgia for $92,864.00 (lowest bid offer on Bid 03-087). 9. Approve the acquisition of One (1) 30-Ton Crane Truck for the Public Works Department - Maintenance Division from Hydraulics Machinery, Inc. of Tampa, Florida for $160,809.00 (lowest bid offer on Bid 03-085). 10. Approve the acquisition of One (l) Work Detail Van for the Public Works Department - Trees and Landscape Division from Bobby Jones Ford of Augusta, Georgia for $24,351.46 (lowest bid offer on Bid 02-155). 11. Consider a request from GMAC Commercial Mortgage for reconsideration of an abatement of the interest in the amount of$1,908.2l for Map 012-0-009-01-0- Courtyard by Marriott LTD. I I 12. Consider abatement of2002 tax on City property (Map 72-2, Parcel 435). 13. Approve the acquisition of One (1) Dm Truck for the Sheriff's Office - Road Patrol Division from Emergency Vehicle Sales Company of Elbert on, Georgia for $119,572.00 (lowest bid offer on Bid 03-092). 14. Approve the acquisition of One (1) Sewer Vacuum Truck for the Utilities Department - Construction Division from Adams Equipment Company of White Plains, Georgia for $199,970.00 (lowest bid offer on Bid 03-088). 15. Approve the acquisition of One (1) Directional Pipe Boring Machine with accessories for the Utilities Department - Construction Division from Vermeer Southeast Sales and Service Company of McDonough, Georgia for $132,000.00 (lowest bid offer on Bid 03-093). I I ADDENDUM FINANCE & APPROPRIATIONS AGENDA June 20, 2003 11:00 A. M. DELETION FROM THE AGENDA: Item #2. (Requested by Commissioner Shepard) I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - June 20, 2003 11:00 A. M. PRESENT: Hons. Shepard, Chairman; Bridges and Williams, members; George Kolb, Administrator; Vanessa Flournoy, Staff Attorney; Fred Russell and Walter Hornsby, Deputy Administrators; Michael Greene, Public Works Department; David Persaud, Finance Director; Ron Crowden, Fleet Manager; Teresa Smith, Public Works Director; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Bob Young, Mayor; Hankerson, member. Also Present: Heidi Williams of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Colclough, Boyles, Cheek, Commissioners. Mr. Chairman: We need to delete Item 2 and refer it to the next committee meeting and that can, be included in the consent agenda motion. CONSENT AGENDA ITEMS: 1. Motion to approve LPA Group, Inc. Work Authorization No.6, 2003 Terminal Area Improvements. (Deferred from June 9 Finance) I 5. Consider abatement of 2002 tax on property at Map 59-3, Parcel 494 owned by the Land Bank. 6. Approve the 60 month lease of Two (2) Caterpillar D8 Tracked Dozers for the Public Works Department - Landfill Division from Yancey Brothers, Inc. of Augusta, Georgia for $5,241.06 each per month. 7. Approve the acquisition of Two (2) Slope Mowers for the Public Mowers for the Public Works Department - Maintenance Division from Southern Turf Equipment Company, Inc. of Lake City, Georgia for $27,596.80 each (lowest bid offer on Bid 03-086). 10. Approve the acquisition of One (1) Work Detail Van for the Public Works Department - Trees and Landscape Division from Bobby Jones Ford of Augusta, Georgia for $24,351.46 (lowest bid offer on Bid 02-155). 12. Consider abatement of 2002 tax on City property (Map 72-2, Parcel 435). 15. Approve the acquisition of One (1) Directional Pipe Boring Machine with accessories for the Utilities Department - Construction Division from Vermeer Southeast Sales and Service Company of McDonough, Georgia for $132,000.00 (lowest bid offer on Bid 03-093). 1 Mr. Bridges: I move we approve the consent agenda and delete Item 2 for referral to the next meeting. Mr. Chairman: Second. I Motion adopted unanimously. 4. Consider a request from David C. Crews, CPA for Augusta GYN, PC regarding a waiver of the penalty assessed for late payment of their 2001 and 2002 property tax bills. Mr. Crews made a presentation outlining the reasoning why the waiver should be granted. Mr. Chairman: Do we have someone to speak about this? Ms. Flournoy: I believe Mr. Williamson is out sick today. After a short discussion, Mr. Chairman: Is there no interest due on this? Mr. Crews: Yes, there is. Mr. Chairman: The [mancial impact just says penalties. Mr. Boyles: That's what he requested, isn't it? Mr. Chairman: Are you willing to pay the interest? I Mr. Crews: Yes. Mr. Chairman: That's a switch. Mr. Williams: So move. Mr. Chairman: My suggestion would be to refer this to the full Commission with no recommendation since Mr. Williamson is not here to address the matter. Mr. Bridges: I move we forward it to the full Commission with no recommendation. Mr. Chairman: I'll second the substitute motion. Motion adopted unanimously. 3. Report from the Administrator/External Auditor regarding the 2002 Audit. Ms. Bonnie Cox. from Cherry, Bekaert & Holland appeared before the committee regarding the above matter. . I 2 I Mr. Kolb reported that there will be a delay in fully completing the audit and that an extension will be requested from the state. He noted that it will most likely be finished within the next sixty days and a draft audit should be presented in July for review. Mr. Bridges: I move we receive it as information. Mr. Williams: Second. Motion adopted unanimously. 8. Approve the acquisition of One (1) Pothole Patcher Truck for the Public Works Department - Maintenance Division from Mays International of Augusta, Georgia for $92,864.00 (lowest bid offer on Bid 03-087). 9. Approve the acquisition of One (1) 30- Ton Crane Truck for the Public Works Department - Maintenance Division from Hydraulics Machinery, Inc. of Tampa, Florida for $160,809.00 (lowest bid offer on Bid 03-085). Mr. Williams: Do we have anything in place where we can insure that when a piece of equipment is purchased that we have proper warranty or replacement coverage through that company if the equipment doesn't function correctly? I Mr. Kolb: All of the equipment we have purchased has some type of warranty on it and I believe that the manufacturers have honored those warranties. After further discussion, Mr. Bridges: I make the motion that we approve items 8 and 9. Mr. Chairman: I second. Mr. Cheek: I would like to see us include in contract form lemon language that allows us to replace equipment after so many failures in a given period of time and a loaner when something like that happens. Motion adopted unanimously. 11. Consider a request from GMAC Commercial Mortgage for reconsideration of an abatement of the interest in the amount of $1,908.21 for Map 012-0- 009-01-0 - Courtyard by Marriott LTD. Mr. Chairman: This was before the committee previously and we have been asked to reconsider the abatement of the interest. I 3 Mr. Bridges: We did agree to waive the penalty and it has been our practice to do that when it has been our fault. We would not usually agree to waive the interest and I would move that we deny the request for the abatement of the interest in this case. I Mr. Chairman: I second. Motion adopted unanimously. 13. Approve the acquisition of One (1) Dm Truck for the Sheriff's Office - Road Patrol Division from Emergency Vehic1e Sales Company of Elberton, Georgia for $119,572.00 (lowest bid offer on Bid 03-092). 14. Approve the acquisition of One (1) Sewer Vacuum Truck for the Utilities Department - Construction Division from Adams Equipment Company of White Plains, Georgia for $199,970.00 (lowest bid offer on Bid 03-088). Mr. Williams: I so move and I think we need to put that language in that Mr. Cheek referred to. Mr. Bridges: I second the motion. Motion adopted unanimously. ADJOURNMENT: There being no further discussion, the meeting was adjourned. I Nancy W. Morawski Deputy Clerk of Commission nWID I 4