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HomeMy WebLinkAbout01-28-2003 Meeting I FINANCE & APPROPRIATIONS AGENDA COlY1MITTEE ROOM - January 28, 2003 2:00 P. M. 1. Consider a request from Ms. Cathy Covert regarding a donation for the Irish Festival to be held in conjunction with the First Friday celebration in March. 2. Discuss the establishment of a citizens committee in the formulation of SPLOST V and Capital Improvement Program. (Referred from January 13 Finance) 3. Approve establishment of Oversight Responsibilities for the Finance Committee. 4. Approve the 36-month lease of Two (2) John Deere Motor Graders for the Public Works Department - Maintenance Division from Metrac Equipment, Inc. of Augusta, Georgia for $1,653.40 each per month. 5. Motion to approve a request from Fleet Management for the reclassification of the Accounting Technician ill position to Administrative Assistant 1. 6. Approve the purchase of a License Agreement from the American Society of Composers, Authors & Publishers (ASCAP) in the amount of $1326.00. I 7. Approve the acquisition of One (1) F250 Pickup Truck for the Augusta Utilities Department - Ground Water Division from Bobby Jones Ford of Augusta, Georgia for $28,288.97 (lowest bid offer on Bid 02-156). 8. Accept recommendation regarding revenue generated from unpaid mobile home taxes in the amount of$29,982.25. 9. Refund to John Patrick Olsen of 2000 and 2001 taxes paid in error in the amount of$508.80 on parcel #214-120. 10. Refund to W. R Prescott, Jr. of2000 and 2001 taxes paid in error in the amount of $508.79 on parcel # 170-124. 11. Refund to Emmett Johnson of 2000 and 2001 taxes paid in error in the amount of $551.15 on parcel #141-315. 12. Refund to Florence M. Bentley of 1999,2000 and 2001 taxes paid in error in the amount of$818.80 on parcel #33-2-164. 13. Refund to Bernard Silverstein of2000 and 2001 taxes paid in error in the amount of$2141.20 on parcel #33-4-60-01. I 14. Refund to James V. Giberson of2001 taxes paid in error in the amount of$336.72 on parcel #267-67.02. I 15. Refund to Kimja Sushi Express of 200 1 taxes paid in error in the amount of $344.16 on account #210 13l7. 16. Refund to Heat & Frost Insulation of2001 taxes in the amount of$32.22 on account #2046191. 17. Refund to Hillcrest Memorial Park of 1998 and 1999 taxes paid in error in the amount of $2624.67 on account #1080738. 18. Refund to Partheener Miller of 1999, 2000 and 2001 taxes paid in error in the amount of$692.38 on parcel #166-30.03. 19. Refund to Leasing One Corporation of 2000 and 200 I taxes paid in error in the amount of $423.00 on account #2072665. 20. Refund to Dustin P. Doyle of2001 taxes paid in error in the amount of$92.54. 21-. Refund to Meridian Trust Company as trustee of2001 taxes in the amount of $4523.76 on parcel #107-832.02. 22. I 23. 24. Refund to GSE Process Solutions Inc. of 2000 and 2001 taxes paid in error in the amount of$1926.03 on account #2047959. Approve qualifying fees for 2003 General Municipal Election. Approve the change for the Coordinator - Panel Review position from a part time to a full time status in the Department of Family & Children Services. 25. Refund to Lewis K. Parrish of 1999, 2000 and 2001 taxes paid in error in the amount of$687.77 on parcel #13-1-94. 26. Motion to approve waiver of penalties in the amount of $2,648.77 for property located at 3326 Mike Padgett Highway. 27. Approve submission of an FFY 2003 HPF grant application to the Georgia Department of Natural Resources to finance a historical and architectural analysis of the property at 525 Telfair Street. 28. Approve submission of an FFY 2003 HPF grant application to the Georgia Department of Natural Resources to finance a historical and architectural analysis of the outbuilding on the grounds of the Appleby Library at 2260 Walton Way. 29. I Approve Augusta Richmond County hosting the quarterly dinner meeting of the Central Savannah River Resource Conservation &Development Council on April 14, 2003 at an approximate cost of $700 funded from the promotional account. (Requested by Commissioner Bridges) 30. Approve the 36 month ownership lease for golf course maintenance equipment for the Augusta Recreation Department - Golf Course Division from Stovall Turf and Industrial of Norcross, Georgia for a total amount of$1,929.82 per month (lowest bid offer on Bid 02-220). I 31. Approve the reclassifications and additional personnel for the Information Technology Department. (See backup information attached under Administrative Services Committee) I I I ADDENDUM FINANCE & APPROPRIA nONS AGENDA January 28, 2002 2:00 P. M. DELETION FROM THE AGENDA: Item 5. [Motion to approve a request from Fleet Management for the reclassification of the Accounting Technician III position to Administrative Assistant 1.] I I -- I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - January 28, 2003 2:00 P. M. PRESENT: Hons. Shepard, Chairman; Hankerson, Co-Chairman; Williams and Bridges, members; Jim Wall, Attorney; Sparticus Heyward, Staff Attorney; E. W. Reece, Tax Assessor; Tom Beck, Recreation Dept. Director; George Kolb, Administrator; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit and Heidi Williams of The Augusta Chronicle. . It was the consensus of the Committee that Item 5 be deleted from the agenda and addressed at the next meeting. CONSENT AGENDA ITEMS: 3. Approve establishment of Oversight Responsibilities for the Finance Committee. 9. Refund to John Patrick Olsen of 2000 and 2001 taxes paid in error in the I amount of $508.80 on parcel #214-120. 10. Refund to W. R. Prescott, Jr. of 2000 and 2001 taxes paid in error in the amount of $508.79 on parcel #170-124. 11. Refund to Emmett Johnson of 2000 and 2001 taxes paid in error in the amount of $551.15 on parcel #141-315. 13. Refund to Bernard Silverstein of 2000 and 2001 taxes paid in error in the amount of $2141.20 on parcel #33-4-60-01. 14. Refund to James V. Giberson of 2001 taxes paid in error in the amount of $336.72 on parcel #267-67.02. 15. Refund to Kimja Sushi Express of 2001 taxes paid in error in the amount of $344.16 on account #2101317. 16. Refund to Heat & Frost Insulation of 2001 taxes in the amount of $32.22 on account #2046191. 19. Refund to Leasing One Corporation of 2000 and 2001 taxes paid in error in the amount of $423.00 on account #2072665. I 20. Refund to Dustin P. Doyle of 2001 taxes paid in error in the amount of L $92.54. I 21. Refund to Meridian Trust Company as trustee of 2001 taxes in the amount of $4523.76 on parcel #107-832.02. 22. Refund to GSE Process Solutions Inc. of 2000 and 2001 taxes paid in error in the amount of $1926.03 on account #2047959. 23. Approve qualifying fees for 2003 General Municipal Election. 24. Approve the change for the Coordinator - Panel Review position from a palrt time to a full time status in the Juvenile Court. 27. Approve submission of an FFY 2003 HPF grant application to the Georgia Department of Natural Resources to fmance a historical and architectural analysis of the property at 525 Telfair Street. 28. Approve submission of an FFY 2003 HPF grant application to the Georgia Department of Natural Resources to finance a historical and architectural analysis of the outbuilding on the grounds of the Appleby Library at 2260 Walton Way. Mr. Bridges: I so move we approve these as a consent agenda. Mr. Chairman: Second. I Motion adopted unanimously. 12. Refund to Florence M. Bentley of 1999, 2000 and 2001 taxes paid in error in the amount of $818.80 on parcel #33-2-164. 25. Refund to Lewis K. Parrish of 1999, 2000 and 2001 taxes paid in error in the amount of $687.77 on parcel #13-1-94. Mr. Bridges: I move that we deny the inclusion of the year 1999 taxes in this since it is our policy to only refund back three years. Mr. Chairman: Second. Motion adopted unanimously. 1. Consider a request from Ms. Cathy Covert regarding a donation for the Irish Festival to be held in conjunction with the First Friday celebration in March. At this time Ms. Laura Wright appeared before the Committee regarding the above request. I 2 - I Mr. Chairman: Our policy has been for budgetary reasons to purchase tickets for events such as these for those Commissioners who wish to attend. Ms. Wright stated that they did not sell tickets but she had been told that some funds may be available for cultural events such as theirs. Mr. Bridges: I make a motion that we deny the request. Mr. Chairman: I'll second the motion. Motion adopted unanimously. 2. Discuss the establishment of a citizens committee in the formulation of SPLOST V and Capital Improvement Program. (Referred from January 13 Finance) Mr. Chairman: We did this with SPLOST IV and each Commissioner appointed two people and the Mayor appointed one person to serve on a citizens committee to help with the selection of SPLOST projects. I Mr. Kolb: We are proposing that the SPLOST go early this time. There are projects such as the Judicial Center, the jail pods, and the Public W orkslUtilities Building that need to begin to proceed. Mr. Bridges: I think we need to look very Closely at starting this early since it will involve borrowing money. Mr. Kolb: The immediate projects would involve the jail pods, the Judicial Center, the Public WorkslUtilities building, and the Municipal Building because the Judicial Center would drive that project. These are the bondable projects that would start prior to 2006. The one that could potentially start would be the sports arena. We have set aside money for each category under the traditional projects. Mr. Bridges: I'd like to see the list of drainage projects that was rejected by the voters placed into this next SPLOST. Mr. Williams: I think that we need to sit down and talk about this among ourselves before we involve a citizens committee in the discussions. Mr. Bridges: I'd make the motion that we hold this to appear on the next Finance Committee. Mr. Williams: Second. I Motion adopted with the Chairman voting No. 3 4. Approve the 36-month lease of Two (2) John Deere Motor Graders for thte Public Works Department - Maintenance Division from Metrac Equipme~nt, Inc. of Augusta, Georgia for $1,653.40 each per month. I Mr. Greene: This is the low bid that met specifications. Mr. Bridges: I move for approval. Mr. Hankerson: Second. Motion adopted unanimously. 6. Approve the purchase of a License Agreement from the American Society of Composers, Authors & Publishers (ASCAP) in the amount of $1326.00. Mr. Bridges: I move for approval. Mr. Shepard: I'll second it for discussion. Motion adopted unanimously. 7. Approve the acquisition of One (1) F250 Pickup Truck for the Augusta Utilities Department - Ground Water Division from Bobby Jones Ford of Augusta, Georgia for $28,288.97 (lowest bid offer on Bid 02-156). I Mr. Bridges: I move for approval. Mr. Chairman: I'll second for purposes of discussion. Motion adopted with Mr. Williams voting No. 8. Accept recommendation regarding revenue generated from unpaid mobile home taxes in the amount of $29,982.25. Mr. Williams: I move that we accept that and that we hear from Mr. Reece in July about the continuing generation of revenue. Mr. Chairman: I'll second that motion. Motion adopted unanimously with Mr. Bridges out. 17. Refund to Hillcrest Memorial Park of 1998 and 1999 taxes paid in error in the amount of $2624.67 on account #1080738. I 4 I Mr. Bridges: I make a motion that we deny this since it is over our three year limit. Mr. Williams: Second. Motion adopted unanimously. 18. Refund to Partheener Miller of 1999, 2000 and 2001 taxes paid in error in the amount of $692.38 on parcel #166-30.03. Mr. Bridges: I move that we deny this for the same reasoning for 1999. Mr. Williams: Second. Motion adopted unanimously. 26. Motion to approve waiver of penalties in the amount of $2,648.77 for property located at 3326 Mike Padgett Highway. Mr. Wall: I had recommended denial of this because this is not an error on our part. I Mr. Bridges: A motion to deny. Mr. Williams: Second. Motion adopted unanimously. 29. Approve Augusta Richmond County hosting the quarterly dinner meeting of the Central Savannah River Resource Conservation & Development Council on April 14, 2003 at an approximate cost of $700 funded from the promotional account. (Requested by Commissioner Bridges) Mr. Bridges: I serve on this council and they host a quarterly dinner on a rotating basis among the 13 counties in the group. We last hosted the dinner in 1999 and it is our turn to host it again and I'll make that as a motion. Mr. Chairman: I'll second it. Motion adopted unanimously. 30. Approve the 36 month ownership lease for golf course maintenance equipment for the Augusta Recreation Department - Golf Course Division from Stovall Turf and Industrial of Norcross, Georgia for a total amount of $1,929.82 per month (lowest bid offer on Bid 02-220). I 5 Mr. Bridges: I move for approval. I Mr. Williams: Second. Motion adopted unanimously. 31. Approve the reclassifications and additional personnel for the Information Technology Department. (See backup information attached under Administrative Services Committee) It was the consensus of the Committee that this item be referred to the sub- committee previously appointed in the Administrative Services Committee. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I 6