HomeMy WebLinkAbout10-28-2002 Meeting
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FINANCE & APPROPRlA TIONS
AGENDA
COMMITTEE ROOM - October 28, 2002
2:0o-P:-l\7I.
1. Refund to Lamar Advertising of 200 1 taxes paid in error in the amount of
$1,298.33 on account #2068165.
2. Refund to Preston E. Price of2001 taxes paid in error in the amount of$9.03 on
account # 1194414.
3. Refund to ISA Information Systems, Inc. of 1999, 2000 and 2001 taxes paid in
error in the amount of $1,552.48 on account #2026466.
4. Refund to Walter A. Dobbs of2000 an 2001 taxes paid in error in the amount of
$32.30 on boat account #2006162.
5. Refund to LeNails of2001 taxes paid in error in the amount of$138.39 on
account #2031237.
6. Consider abatement of taxes on City-owned property: Map 34-1, Parcel 319.
7. Consider abatement oftaxes on City owned property on Map 59-2, Parcels 119,
123, 127.01 & 127.
8. Motion to approve holding a Public Hearing on FY 2003 budget on NovemberS,
2002.
9. Review third quarter September 30,2002 fiscal year operating statements and
accept as information.
10. Approve the acquisition of One (1) F airway Mower for the Augusta Recreation
Department - Golf Course Division from Stovall Turf Equipment of Norcross,
Georgia for $15,925.00. (Lowest bid offer on Bid 02-185)
11, Approve the acquisition of Two (2) Harley Davidson Motorcycles for the
Richmond County Sheriff's Office - Road Patrol Division from Augusta Harley
Davidson of Augusta, Georgia for $14,690.84 each. (Lowest bid offer on Bid 01-
158)
12. Approve the acquisition of One (1) Greens Mower for the Augusta Recreation
Department - Golf Course Division from Stovall Turf Equipment of Norcross,
Georgia for $18,488.00. (Lowest bid offer on Bid 02-174)
13. Approve the acquisition of One (1) Animal Transport Trock for the Augusta.
Richmond County Animal Services department from Custom Fiberglass Coaches
of Homos ass a Springs, Florida, for $30,100.98. (Lowest bid offer on Bid (02-
184).
14. Consider abatement of Taxes for Map 34-1, Parcels 309 and 310.
15. Approve budget adjustment for additional options and related grant award
associated with purchase of new ARFF vehicle.
16. Approve budget adjustment for Black & Veatch strategic planning workshop in
the amount of$24,765.
17. Approve budget adjustment for Black & Veatch W A #2 in the amount of $83,246.
18. Approve budget adjustment for Black & Veatch W A #4-DBE Program Plan in the
amount of $69,942.00.
19. Approve budget adjustment for Black & Veatch W A #6 in the amount of
$167,300.
20. Approve budget adjustment for Black & Veatch W A #7 in the amount of $44,000.
21. Approve budget adjustment for Black & Veatch W A #9 in the amount of
$5,267.00.
22. Approve budget adjustment for increased airport liability insurance payment in
the amount of $73,825.00.
23. Approve budget adjustment for additional expenses related to marketing of
Continental Airlines in the amount of $50,000.00.
24. Approve budget adjustment for Flight Explorer Software for the airport FBO in
the amount of$3,180.00.
25. Approve budget appropriation from contingency to the property maintenance
budget in the amount of $5,000.
26. Approve budget adjustment to record grant revenues and related expenditures in
the amount of $233,454.00.
27. Approve funding for airport terminal improvement project not to exceed
$1,695,888.
28. Approve purchase of fuel for helicopters from airport contingency fund in the
amount of $278.27.
29. Discuss additional funding for Indigent Defense Tripartite Committee.
(Requested by Commissioner Shepard)
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31. Consider request from the Augusta-Richmond County Public Library for $50,000
from the Contingency Fund. to meet operating needs and to buy materials.
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FINANCE & APPROPRIA nONS
COMMITTEE
COMMITTEE ROOM - October 28, 2002
2:00 P. M.
PRESENT: Hans. Shepard, Chairman; Bridges and Williams, members; Jim
Wall, Attorney; George Kolb, Administrator; David Persaud, Finance Director; Nancy
Morawski, Deputy Clerk of Commission.
ABSENT: Hons. Bob Young, Mayor and Hankerson, Co-Chairman.
Also Present: Members of the news media.
CONSENT AGENDA ITEMS:
1. Refund to Lamar Advertising of 2001 taxes paid in error in the amount of
$1,298.33 on account #2068165.
2. Refund to Preston E. Price of 2001 taxes paid in error in the amount of $9.03
on account #1194414.
3. Refund to ISA Information Systems, Inc. of 1999,2000 and 2001 taxes paid
in error in the amount of $1,552.48 on account #2026466.
4.
Refund to Walter A. Dobbs of 2000 an 2001 taxes paid in error in the amount
of $32.30 on boat account #2006162.
5. Refund to LeN ails of 2001 taxes paid in error in the amount of $138.39 on
account #2031237.
Mr. Bridges: I move for approval.
Mr. Williams: Second.
Motion adopted unanimously.
6. Consider abatement of taxes on City-owned property: Map 34-1, Parcel 319.
7. Consider abatement of taxes on City owned property on Map 59-2, Parcels
119, 123, 127.01 & 127.
Mr. Williams: I move for approval.
Mr. Bridges: Second.
Motion adopted unanimously.
14. Consider abatement of Taxes for Map 34-1, Parcels 309 and 310.
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Mr. Bridges: I move for approval.
Mr. Williams: Second.
Motion adopted unanimously.
15. Approve budget adjustment for additional options and related grant award
associated with purchase of new ARJFlF vehicle.
16. Approve budget adjustment for Black & Veatch strategic planning workshop
in the amount of $24,765.
17. Approve budget adjustment for Black & Veatch W A #2 in the amount of
$83,246.
18. Approve budget adjustment for Black & Veatch W A #4-DBE Program Illan
in the amount of $69,942.00.
19. Approve budget adjustment for Black & Veatch W A #6 in the amount of
$167,300.
20.
Approve budget adjustment for Black & Veatch W A #7 in the amount of
$44,000.
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21. Approve budget adjustment for Black & Veatch W A #9 in the amount of
$5,267.00.
22. Approve budget adjustment for increased airport liability insurance
payment in the amount of $73,825.00.
23. Approve budget adjustment for additional expenses related to marketing of
Continental Airlines in the amount of $50,000.00.
24. Approve budget adjustment for Flight Explorer Software for the airpor1t
FBO in the amount of $3,180.00.
25. Approve budget appropriation from contingency to the property
maintenance budget in the amount of $5,000.
26. Approve budget adjustment to record grant revenues and related
expenditures in the amount of $233,454.00.
27.
Approve funding for airport terminal improvement project not to exceed
$1,695,888.
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28.
Approve purchase of fuel for helico{!ters from airport contingency fund in
the amount of $278.27.
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ADDENDUM AGENDA ITEMS:
1. Approve 2003 budget adjustment for TSA Memorandum of Agreement
increase from $1,222 per day to $1,430 daily.
2. Approve budget adjustment to include additional grant revenues and airport
portion for AlP Project #22 Taxiway "C" Rehab.
3. Approve $100,000 operating account budget adjustments from contingency.
4. Approve change order for Two State Construction Multi-Use Hangar Project
not to exceed $11,000 to be funded from contingency.
5. Approve LP A Work Authorization #1 in the amount of $9,527.34 to be
funded from contingency.
6. Approve $5,000 from contingency to bring airport restaurant in compliance
with OSHA/Health Department.
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Mr. Williams: I so move they be added and approved as part of the consent
agenda along with the airport consent agenda items.
Mr. Bridges: Second.
Motion adopted unanimously.
31. Consnder request from the Augusta-Richmond County Public Library for
$50,000 from the Contingency Fund to meet operating needs and to buy
materials.
Mr. Williams: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
10. Approve the acquisition of One (1) Fairway Mower for the Augusta
Recreation Department - Golf Course Division from Stovall Turf
Equipment of Norcross, Georgia for $15,925.00. (Lowest bid offer on Bid 02-
185)
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11.
Approve the acquisition of Two (2) Harley Davidson Motorcycles for the
Richmond County Sheriff's Office - Road Patrol Division from Augusta
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Harley Davidson of AUg!!sta, Georg!a for $14,690.84 each. (Lowest bid offer
on Bid 01-158)
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12.
Approve the acquisition of One (1) Greens Mower for the Augusta
Recreation Department - Golf Course Division from Stovall Turf Equipment
of Norcross, Georgia for $18,488.00. (Lowest bid offer on Bid 02-174)
13. Approve the acquisition of One (1) Animal Transport Truck for the Augusta
Richmond County Animal Services Department from Custom Fiberglass
Coaches of Homosassa Springs, Florida, for $30,100.98. (Lowest bid offer on
Bid (02-184).
Mr. Williams: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
8. Motion to approve holding a Public Hearing on FY 2003 budget on
November 5, 2002.
Mr. Kolb: You have to hold a public hearing before you adopt the budget.
Mr. Chairman: I think there is some concern that the Commission is meeting on
election day. Could we set this on a different day or perhaps the day after?
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Mr. Wall: If you move the meeting to the 6th, we could hold the public hearing
before that on the 5th or on the 6th itself.
Mr. Williams: People might not be able to come on the 5th anyway because of it
being election day.
Mr. Wall: We would just have to change the notice.
Mr. Chairman: What if we had both meetings on the 6th? We may want to move
the Commission meeting to the 6th and we could do that by signatures, I think, and we
could have the hearing on the 6th.
Mr. Williams: I would move that we advertise the public hearing for 1 :00 p.m. on
the 6th and move the Commission meeting to the 6th by the circulation of a letter.
Mr. Bridges: Second.
Motion adopted unanimously.
9.
Review third quarter September 30, 2002 fiscal year operating statements
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and accept as information.
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Mr. Williams: I move that we receive this as information.
Mr. Bridges: Second.
Motion adopted unanimously.
29. Discuss additional funding for Indigent Defense Tripartite Committee.
(Requested by Commissioner Shepard)
Mr. Kolb: There is a request pending for two things. First of all, a request that
you tabled and referred back to the Administrator earlier this year about additional
funding annually for Indigent Defense. We're prepared to talk about that at your budget
workshops because we have a specific recommendation for that.
Mr. Chairman: Let's just talk about what we have to do to get us through the next
couple of months.
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Mr. Kolb: All right. Indigent Defense has hired more attorneys and investigators
to handle the work with misdemeanors. We're not totally sure nor can they tell us an
exact amount between now and the end of the fiscal year. Our recommendation is that
we appropriate about $50,000 and I will instruct them to be careful with the funds, and
hopefully this will hold us through the end of the fiscal year. If not, I will be back to get
more. The source would be the contingency fund.
Mr. Bridges: I move for approval.
Mr. Williams: Second.
Motion adopted unanimously.
30. Provide the third quarterly report on the Minority Link Deposit Program
(MLDP).
Mr. Persuad noted that three loans were made from First Bank and none from Sun
Trust for the third quarter.
Mr. Williams asked how many total loans had been made and Mr. Persuad stated
that he would be glad to compile a report with that information.
Mr. Williams: I so move that we compile such a report.
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Mr. Bridges: Second.
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Mr. Kolb stated that a comRrehensive reRort on the Link Program is in the ~)cess
of preparation and should be submitted within the next several weeks.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Nancy W. Morawski
Deputy Clerk of Commission
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