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Home My WebLink About09-23-2002 Meeting FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - September 23,2002 2:00 P. M. 1. Consider recommendation from the Development Authority of Richmond County regarding Augusta's membership in the CSRA Unified Development Authority. (Deferred from September 9 Finance) 2. Discuss impact on 2002 Budget from charging of purchase orders to subsequent years (Special Grand Jury recommendation/concern). (Recommendation 8) (Requested by Commissioner Shepard) (Deferred from September 9 Finance) 3. Accept as information report from the Finance Department regarding the City's compliance with auditing procedures as recommended by Cherry, Bekaert & Holland. (Referred from July 29 Finance) 4. Approve the acquisition of One (1) Crown Victoria LX automobile for the Augusta Richmond County Marshal's Department from Legacy Ford of McDonough, Georgia for $25,285.00 (lowest bid offer on Bid 02-166). 5. Approve the acquisition of Seven (7) Crown Victoria automobiles for the Richmond County Sheriff's Office - Non-Road Patrol Divisions (lowest bid offer on Bid 02-171-Model P-71; lowest bid 02-166-Model P-74). 6. Approve the acquisition of Four (4) Crown Victoria automobiles for the Augusta Richmond County Marshal's Department from Allen Vigil Ford of Morrow, Georgia for $24,767.00 each. (lowest bid offer on Bid 02-171) 7. Report from the Tax Commissioner regarding ad valorem tax bills. 8. Consider abatement of taxes on parcel purchased by the City (Map 34-1, parcels 320 and 321). 9. Approval of expenditure of State Grant for voter education in the amount of $10,000. 10. Approve the acquisition of Two (2) F250 Pickup Trucks for the Augusta Utilities Department - Customer Service Division from Bobby Jones Ford of Augusta, Georgia for $19,720.95 each (lowest bid offer on Bid 02-156). 11. Approve the acquisition of One (1) F 150 Pickup Truck for the Public Works Department - Facilities Maintenance Division from Bobby Jones Ford of Augusta, Georgia for $16,693.04 (lowest bid offer on Bid 02-154). 12. Approve the acquisition of Three (3) Compact Pickup Trucks for the Augusta Utilities Department - AdministrationlEngineering Division from Bobby Jones .Fordof,Augus~a, Georgia for $17,537.19 each (lowest bid offer on Bid 02-168). . . ;.' , 13. Approve payment .of$4,500.00 from the Commission Other Account to the Carl Vinson Institute of.Government for the completion of the classification review for Augusta RiGhmoJ?d County. 14. Approve the acquisition of Three (3) Crown Victoria automobiles for the Augusta Richmond CountY Correctional Institute from Bobby Jones Ford of Augusta, Georgia for $23,450.62 each (lowest bid offer on Bid 02-171). 15. Approve the acquisition of Two (2) Work Detail Vans for- tpe Augusta Richmond County Correctional Institute from Bobby Jones Ford of Augusta, Georgia for $24,351.46 each (lowest bid offer on Bid 02-155). 16. Motion to approve a budget amendment and appropriation of funds from SPLOST PhaseTII programmed funds and other revenues to meet the shortfall arising from the revised construction budget for the Animal Control Shelter. 17. Accept as information status report from the Internal Auditor regarding confIrmation of all Augusta-Richmond County bank accounts. (Requested by Commissioner Hankerson) (Referred from September 17 Commission meeting) 19. Amend General Fund Budget to include Brownfield Grant revenue and related expenditures. 18. Request funding in the amount of $43,050 from contingency for an operating lease in the Public Works - Roads & Walkways Department. ..,-":,. . I FINANCE & APPROPRlA TIONS COMMITTEE COMMITTEE RC'';'I',1f - September 23,2002 1.:00 P. ~,tf.. PRESENT: Hans. Bob Young, Mayor; Shepard, Chairman; Hankerson, Co- Chaimlan; Bridges and Williams; members; Jim Wall, Attomey; George Kolb, Administrator; David Persaud, Finance Director; Lena Bonner, Clerk of Commission. CONSENT AGENDA ITEMS: 8. Consider abatement oftaxes on parcel purchased by the City (Map 34-1, Parcels 320 and 321). 9. Approval of expenditure of State Grant for voter education in the amount of $10,000. 13. Approve payment of $4,500.00 from the Commission Other Account to the Carl Vinson Institute of Government for the completion of the classification review for Augusta Richmond County. 16. Motion to approve a budget amendment and appropriation of funds from SPLOST Phase III programmed funds and other revenues to meet the shortfall arising from the revised construction budget for the Animal Control Shelter. I 19. Amend General Fund Budget to include Brownfield Grant revenue and related expenditures. Mr. Bridges: I move that these be considered as a consent agenda. Mr. Williams: Second. Motion adopted unanimously. CONSENT AGENDA ON ITEMS INVOLVING THE PURCHASE OF VEHICLES: 5. Approve the acquisition of Seven (7) Crown Victoria automobiles for the Richmond County Sheriff's Office - Non-Road Patrol Divisions (lowest bid offer on Bid 02-171-Model P-71; lowest bid 02-166-Model P-74). 10. Approve the acquisition of Two (2) F250 Pickup Trucks for the Augusta Utilities Department - Customer Service Division from Bobby Jones Ford of Augusta, Georgia for $19,720.95 each (lowest bid offer on Bid 02-156). I 11. Approve the acquisition of One (1) F150 Pickup Truck for the Public Works Department - Facilities Maintenance Division from Bobby Jones Ford of .~'!) ~ ~r Augusta, Georgia for $16,693.04 (lowest bid offer on Bid 02-154). 12. Approve the acquisition of Three (3) Compact Pickup Trucks for the Augusta .Utiliti~s Department - Administration/Engineering Division from Bobby Jones Ford of Augusta, Georgia for $17,537.19 each (lowest bid offet: on Bid 02-168). I ,. 15. . Approve the acquisition of Two (2) Work Detail Vans for the Augusta Richmond County Correctional Institute from Bobby Jones Ford of Augusta, Georgia for $24,351.46 each (lowest bid offer on Bid 02-155).' . Mr. Russell: On Item 15 we would change that to buy one instead of two vans. Mr. Williams: I move that we approve the vehicle consent agenda as amended. Mr. Bridges: Second. Motion adopted unanimously. 4. Approve the acquisition of One (1) Crown Victoria LX automobile for thl~ Augusta Richmond County Marshal's Department from Legacy Ford of McDonough, Georgia for $25,285.00 (lowest bid offer on Bid 02-166). 6. Approve the acquisition of Four (4) Crown Victoria automobiles for the Augusta Richmond County Marshal's Department from Allen Vigil Ford of Morrow, Georgia for $24,767.00 each. (lowest bid offer on Bid 02-171) I 14. Approve the acquisition of Three (3) Crown Victoria automobiles for the Augusta Richmond County Correctional Institute from Bobby Jones Ford of Augusta, Georgia for $23,450.62 each (lowest bid offer on Bid 02-168). Mr. Bridges: I move for approval on the three items. Mr. Chairman: Second. Motion adopted with Mr. Williams voting "No". 1. Consider recommendation from the Development Authority of Richmond County regarding Augusta's membership!n the CSRA Unified Development Authority. (Deferred from September 9 Finance) Mr. Kolb: I recommend that you not adopt the resolution as submitted by th(~ Richmond County Development Authority and adopt the resolution recommended by the Unified Development Authority. After further discussion, Mr. Williams: I move that we accept this as ioformation. I. "I Motion dies for lack of a second. Mr. Blidges: I'll ma~e the motion that we pass this OIi l:0 ::he full Commission with no recommendation and hopefully have all the parties involved present to discuss it. Mr. HanJ.~erson: I'll second your motion if it is amended that someone from the Chamber and someone from the Development Authority will be present to speak to the issue so that we can make the decision then. Mr. Bridges: I'll be happy to amend my motion to that effect. Mr. Hankerson: Then I'll second it. Motion adopted unanimously. 2. Discuss impact on 2002 Budget from charging of purchase orders to subsequent years (Special Grand Jury recommendation/concern). (Recommendation 8) (Requested by Commissioner Shepard) (Deferred from September 9 Finance) I Mr. Chairman: I would ask that we keep this in our committee and I'd like for Mr. Williams' question to be answered about how much money has been spent on the Grand Jury. Mr. Williams: I so move. Mr. Bridges: Second. Motion adopted unanimously. 7. Report from the Tax Commissioner regarding ad valorem tax bills. Mr. McAdams: It looks like right now the bills will go out on October 25 with a due date of December 27. We have a 1 % discount for taxpayers who pay within twenty days of the billing. There will be public hearings concerning the proposed mill rate increases. We would like to have the information from solid waste to send that out also. Mr. Bridges: I move we receive this as information. Mr. Chairman: Second. Motion adopted unanimously. I 3. Accept as information report from the Finance Department regarding the City's compliance with auditing procedures as recommended by Cherry, Bekaert & Holland. (Referred from July,29 Finance) 1 Mr. Persaud made a short presentation regarding the compliance issues and stated that the City is complying with the procedures as.recommended. Mr. Williams: I move we receive it as infoIDlation. Mr. Bridges: Second. Motion adopted with the Chairman not voting and not present during discussion. 17. Accept as information status report from the Internal Auditor regarding confirmation of all Augusta-Richmond County bank accounts. (Requested by Commissioner Hankerson) (Referred from September 17 Commission meeting) Mr. Cosnahan made a presentation of the information gathered regarding this request for confirmation of the bank accounts. It was the consensus of the Committee that this item be received as information. 18. Request funding in the amount of $43,050 from contingency for an operating lease in the Public Works - Roads & Walkways Department. I. Mr. Persaud: This is a lease for a piece of equipment that was left out of the budget by mistake. Mr. Chairman: 1'd like to know what kind of equipment it was if you could include that in the backup information. Mr. Bridges: I so move. Mr. Chairman: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm I,