HomeMy WebLinkAbout08-26-2002 Meeting
FINANCE & APPROPRIATIONS
AGENDA
COIvllvIITTEE ROOM - August 26, 2002
3:00 P. M.
1. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta
Coroner's Office from Bobby Jones Ford of Augusta, Georgia for $23,748.60
(lowest bid offer on Bid 02.150).
2. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Regional
Airport from Bobby Jones Ford of Augusta, Georgia for $31,147.17 (lowest bid
offer on Bid 02-148).
3. Approve the emergency acquisition of One (1) 70- foot Crane Truck for the
Augusta Utilities Department - Construction Division from Hydraulic Machinery,
Inc. of Tampa, Florida for $87,600.
4. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta
Marshal's Department from Bobby Jones Ford of Augusta, Georgia for
$23,748.60 (lowest bid offer on Bid 02-150).
5. Motion to approve contract with Stone Mountain Productions to produce the
Laser Show and Pyrotechnics Display as a finale to the grand opening of the
Augusta Commons on October 26, 2002.
6. Approve the acquisition of One (1) Single Axle Dump Truck for the Augusta
Recreation Department from Mays International Trucks of Augusta, Georgia for
$43,900.60 (lowest bid offer on Bid 02-110).
7. Approve the acquisition of One (1) Agricultural Tractor for the Augusta
Recreation Department from Jenkins Ford Tractor Company of Augusta, Georgia
for $22,500.00 (lowest bid offer on Bid 02-116).
8. Approve Cost Allocation Plan Update to be done by KPMG.
9. Approve lease expenditures for the Hatcher Building Lease from Contingency
Account.
10. Motion to approve free transportation for passengers in recognition of the tragedy
that struck America on September 11,2001.
11. Approve low bid to Advanced Air Technology, Inc. for heating and air
conditioning for elections warehouse in the amount of $11 ,600.00.
I
ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
August 26, 2002
3:00 P. M.
ADDITION TO THE AGENDA:
1. Discuss Augusta Museum of History funding. (Requested by Commissioner
Kuhlke)
I
I
FINANCE & APPROPRlA TIONS
COMMITTEE
COMMITTEE ROOM - August 26, 2002
3:00 P. M.
PRESENT: Hons. Shepard, Chairman; Hankerson, Co-Chairman; Bridges and
Williams, members; Jim Wall, Attorney; George Kolb, Administrator; Ron Crowden,
Fleet Manager; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Bob Young, Mayor.
ADDENDUM AGENDA:
Additions to the agenda:
1. Approve designation of a funding source for the use of work crews involved
in the clean up of vacant lots and evictions at a cost of $75,440.00.
2. Discuss Augusta Museum of History funding.
CONSENT AGENDA ITEMS:
4. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta
Marshal's Department from Bobby Jones Ford of Augusta, Georgia for
$23,748.60 (lowest bid offer on Bid 02-150).
I
5.
Motion to approve contract with Stone Mountain Productions to produce the
Laser Show and Pyrotechnics Display as a fmale to the grand opening of the
Augusta Commons on October 26, 2002.
6. Approve the acquisition of One (1) Single Axle Dump Truck for the Augusta
Recreation Department from Mays International Trucks of Augusta,
Georgia for $43,900.60 (lowest bid offer on Bid 02-110).
7. Approve the acquisition of One (1) Agricultural Tractor for the Augusta
Recreation Depart~ent from Jenkins Ford Tractor Company of Augusta,
Georgia for $22,500.00 (lowest bid offer on Bid 02-116).
10. Motion to approve free transportation for passengers in recognition ofthe
tragedy that struck America on September 11, 2001.
11. Approve low bid to Advanced Air Technology, Inc. for heating and air
conditioning for elections warehouse in the amount of $11,600.00.
Mr. Hallkerson: I move we approve the consent agenda as read by the Chair and
approve adding the two addendum items.
I
Mr. Bridges: Second.
Motion adopted unanimously.
I
1.
Approve the acquisition of One (1) Ford Explorer Truck for the Augusta
Coroner's Office from Bobby Jones Ford of Augusta, Georgia for $23,748.60
(lowest bid offer on Bid 02-150).
2. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta
Regional Airport from Bobby Jones Ford of Augusta, Georgia for $31,147.17
(lowest bid offer on Bid 02-148).
After a short discussion of the price differences between the two vehicles, Mr.
Hankerson: I move for approval.
Mr. Bridges: Second.
Motion adopted unanimously.
3. Approve the emergency acquisition of One (1) 70-foot Crane Truck for the
Augusta Utilities Department - Construction Division from Hydraulic
Machinery, Inc. of Tampa, Florida for $87,600.
Mr. Chairman: Would this come from Utilities contingency?
Mr. Crowden: Yes, that's correct.
I
Mr. Williams: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
9. Approve lease expenditures for the Hatcher Building Lease from
Contingency Account.
Mr. Bridges: I move for approval.
Mr. Hankerson: Second.
Motion adopted unanimously.
Addendum Item 1. Approve designation of a funding source for the use of work
crews involved in the clean up of vacant lots and evictions at a cost of $75,440.00.
Mr. Williams: I move that we approve this as a budgetary amendment from
contingency.
I,
2
I
Mr. Hankerson: Second.
Mr. Bridges: Just as a friendly amendment since we've approved a good amount
from contingency today, we will probably need to know from the Administrator how
much is left in contingency.
Motion adopted unanimously.
Addendum Item 2. Discuss Augusta Museum of History funding.
Mr. Scott Loehr from the Augusta Museum of History appeared before the
committee and requested that additional funding be appropriated for the Museum in the
amount of$75,000 for the final quarter of2002.
Mr. Williams: We also need to consider an additional $75,000 for the Laney
Museum so we're talking about $150,000 for both entities. I think if we can make a
motion that our Administrator locate a funding source for that so that both museums can
remain open to the public.
Mr. Bridges: I'll second.
.1
Mr. Kolb: We have tried to identify funding sources for this and at this time there
are no other funding sources other than contingency.
Mr. Williams: I'll leave the motion then to go into contingency again for the
$150,000 for both museums.
Mr. Chairman: The Laney Museum is on a different budget year so could we
possibly address them sometime in the 2003 year?
Mr. Williams: You may be right but I think we still need to address it.
Mr. Chairman: Perhaps between now and our session next week we could find
out about their funding needs with respect to their budget schedule.
Mr. Williams: I would be glad to do that or ask the Clerk to. We had previously
discussed giving them additional funding at a later time to make the $300,000 for the
Augusta Museum and the $150,000 for the Laney Museum.
Mr. Bridges: I remember that we were going to split the $300,000 at that time
and take a look at any requirements at a future date. I don't think there was a promise on
funding anybody. We may need to pull the minutes and see.
I
Mr. Chairman: Maybe since this is an add-on item today and we've got these
things we're bringing together, perhaps we could pass this on to the full Commission, get
3
the minutes together, get the data on the Laney Walker budget schedule and consider it
on Tuesday.
Mr. Bridges: I'll make that in the form of a substitute motion to pass it on to the
full Commission with no recommendation and ask the Administrator and the Clerk to
find the minutes of previous discussion as well as a schedule of the fiscal years of each
entity.
I
Mr. Chairman: I'll second that motion.
Motion adopted unanimously.
8. Approve Cost Allocation Plan Update to be done by KPMG.
Mr. Williams: I so move.
Mr. Bridges: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
I
nwm
I
4