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HomeMy WebLinkAbout08-26-2002 Meeting FINANCE & APPROPRIATIONS AGENDA COIvllvIITTEE ROOM - August 26, 2002 3:00 P. M. 1. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Coroner's Office from Bobby Jones Ford of Augusta, Georgia for $23,748.60 (lowest bid offer on Bid 02.150). 2. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Regional Airport from Bobby Jones Ford of Augusta, Georgia for $31,147.17 (lowest bid offer on Bid 02-148). 3. Approve the emergency acquisition of One (1) 70- foot Crane Truck for the Augusta Utilities Department - Construction Division from Hydraulic Machinery, Inc. of Tampa, Florida for $87,600. 4. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Marshal's Department from Bobby Jones Ford of Augusta, Georgia for $23,748.60 (lowest bid offer on Bid 02-150). 5. Motion to approve contract with Stone Mountain Productions to produce the Laser Show and Pyrotechnics Display as a finale to the grand opening of the Augusta Commons on October 26, 2002. 6. Approve the acquisition of One (1) Single Axle Dump Truck for the Augusta Recreation Department from Mays International Trucks of Augusta, Georgia for $43,900.60 (lowest bid offer on Bid 02-110). 7. Approve the acquisition of One (1) Agricultural Tractor for the Augusta Recreation Department from Jenkins Ford Tractor Company of Augusta, Georgia for $22,500.00 (lowest bid offer on Bid 02-116). 8. Approve Cost Allocation Plan Update to be done by KPMG. 9. Approve lease expenditures for the Hatcher Building Lease from Contingency Account. 10. Motion to approve free transportation for passengers in recognition of the tragedy that struck America on September 11,2001. 11. Approve low bid to Advanced Air Technology, Inc. for heating and air conditioning for elections warehouse in the amount of $11 ,600.00. I ADDENDUM FINANCE & APPROPRIATIONS AGENDA August 26, 2002 3:00 P. M. ADDITION TO THE AGENDA: 1. Discuss Augusta Museum of History funding. (Requested by Commissioner Kuhlke) I I FINANCE & APPROPRlA TIONS COMMITTEE COMMITTEE ROOM - August 26, 2002 3:00 P. M. PRESENT: Hons. Shepard, Chairman; Hankerson, Co-Chairman; Bridges and Williams, members; Jim Wall, Attorney; George Kolb, Administrator; Ron Crowden, Fleet Manager; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. ADDENDUM AGENDA: Additions to the agenda: 1. Approve designation of a funding source for the use of work crews involved in the clean up of vacant lots and evictions at a cost of $75,440.00. 2. Discuss Augusta Museum of History funding. CONSENT AGENDA ITEMS: 4. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Marshal's Department from Bobby Jones Ford of Augusta, Georgia for $23,748.60 (lowest bid offer on Bid 02-150). I 5. Motion to approve contract with Stone Mountain Productions to produce the Laser Show and Pyrotechnics Display as a fmale to the grand opening of the Augusta Commons on October 26, 2002. 6. Approve the acquisition of One (1) Single Axle Dump Truck for the Augusta Recreation Department from Mays International Trucks of Augusta, Georgia for $43,900.60 (lowest bid offer on Bid 02-110). 7. Approve the acquisition of One (1) Agricultural Tractor for the Augusta Recreation Depart~ent from Jenkins Ford Tractor Company of Augusta, Georgia for $22,500.00 (lowest bid offer on Bid 02-116). 10. Motion to approve free transportation for passengers in recognition ofthe tragedy that struck America on September 11, 2001. 11. Approve low bid to Advanced Air Technology, Inc. for heating and air conditioning for elections warehouse in the amount of $11,600.00. Mr. Hallkerson: I move we approve the consent agenda as read by the Chair and approve adding the two addendum items. I Mr. Bridges: Second. Motion adopted unanimously. I 1. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Coroner's Office from Bobby Jones Ford of Augusta, Georgia for $23,748.60 (lowest bid offer on Bid 02-150). 2. Approve the acquisition of One (1) Ford Explorer Truck for the Augusta Regional Airport from Bobby Jones Ford of Augusta, Georgia for $31,147.17 (lowest bid offer on Bid 02-148). After a short discussion of the price differences between the two vehicles, Mr. Hankerson: I move for approval. Mr. Bridges: Second. Motion adopted unanimously. 3. Approve the emergency acquisition of One (1) 70-foot Crane Truck for the Augusta Utilities Department - Construction Division from Hydraulic Machinery, Inc. of Tampa, Florida for $87,600. Mr. Chairman: Would this come from Utilities contingency? Mr. Crowden: Yes, that's correct. I Mr. Williams: I so move. Mr. Bridges: Second. Motion adopted unanimously. 9. Approve lease expenditures for the Hatcher Building Lease from Contingency Account. Mr. Bridges: I move for approval. Mr. Hankerson: Second. Motion adopted unanimously. Addendum Item 1. Approve designation of a funding source for the use of work crews involved in the clean up of vacant lots and evictions at a cost of $75,440.00. Mr. Williams: I move that we approve this as a budgetary amendment from contingency. I, 2 I Mr. Hankerson: Second. Mr. Bridges: Just as a friendly amendment since we've approved a good amount from contingency today, we will probably need to know from the Administrator how much is left in contingency. Motion adopted unanimously. Addendum Item 2. Discuss Augusta Museum of History funding. Mr. Scott Loehr from the Augusta Museum of History appeared before the committee and requested that additional funding be appropriated for the Museum in the amount of$75,000 for the final quarter of2002. Mr. Williams: We also need to consider an additional $75,000 for the Laney Museum so we're talking about $150,000 for both entities. I think if we can make a motion that our Administrator locate a funding source for that so that both museums can remain open to the public. Mr. Bridges: I'll second. .1 Mr. Kolb: We have tried to identify funding sources for this and at this time there are no other funding sources other than contingency. Mr. Williams: I'll leave the motion then to go into contingency again for the $150,000 for both museums. Mr. Chairman: The Laney Museum is on a different budget year so could we possibly address them sometime in the 2003 year? Mr. Williams: You may be right but I think we still need to address it. Mr. Chairman: Perhaps between now and our session next week we could find out about their funding needs with respect to their budget schedule. Mr. Williams: I would be glad to do that or ask the Clerk to. We had previously discussed giving them additional funding at a later time to make the $300,000 for the Augusta Museum and the $150,000 for the Laney Museum. Mr. Bridges: I remember that we were going to split the $300,000 at that time and take a look at any requirements at a future date. I don't think there was a promise on funding anybody. We may need to pull the minutes and see. I Mr. Chairman: Maybe since this is an add-on item today and we've got these things we're bringing together, perhaps we could pass this on to the full Commission, get 3 the minutes together, get the data on the Laney Walker budget schedule and consider it on Tuesday. Mr. Bridges: I'll make that in the form of a substitute motion to pass it on to the full Commission with no recommendation and ask the Administrator and the Clerk to find the minutes of previous discussion as well as a schedule of the fiscal years of each entity. I Mr. Chairman: I'll second that motion. Motion adopted unanimously. 8. Approve Cost Allocation Plan Update to be done by KPMG. Mr. Williams: I so move. Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I nwm I 4