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Home My WebLink About07-29-2002 Meeting FINAi'\TCE & APPROPRIATIONS AGENDA COl\tIMITTEE ROOM - July 29, 2002 2:00 P. M. 1. Motion to enter into agreement with Richmond County Department of Health incident to Phase IV SPLOST funds in the aggregate sum of $2.2 million. 2. Consider abatement of taxes on exempt property. 3. Approve the acquisition of One (1) Mini Excavator for the Augusta Utilities Department - Construction Division from Hertz Rental Service of Augusta, Georgia for $25,675.00 (lowest bid offer on Bid 02-131). 4. Motion to authorize Augusta's membership in the Unified Development Authority. (Referred from July 18 Commission) 5. Approve the.acquisition of One (1) Emergency Response Trailer for the Augusta Regional Airport - Aircraft Rescue and Firefighting Division from Custom Trailer Works, Inc. of Harlem, Georgia for $15,150.00 (lowest bid offer on Bid 02-143). 6. Approve Emergency Tree Removal Services required for cleaning up numerous Recreation Department areas following severe thunderstorm on Friday, May 3, 2002. Emergency services necessary to reduce hazardous situations and expedite "cleanup of debris prior to Georgia Games. 7. Update from the Subcommittee appointed to study the current lease properties for Augusta-Richmond County Operations. (Requested by Commissioner Hankerson) 8. Presentation by a representative from Cherry, Bekaert & Holland regarding the FY 2001 Management letter. 9. Review second quarter fiscal year 2002 operating statements and accept as information. I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - July 29,2002 2:00 P. M. PRESENT: Hans. Shepard, Chairman; Hankerson, Co-Chairman; Bridges and Williams, members; Walter Hornsby, Deputy Administrator; Fred Russell, Deputy Administrator; Jim Wall, Attorney; David Persaud, Finance Director; Ron Crowden, Fleet Manager; Tom Beck, Recreation Dept. Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit, S. Norris of The Augusta Focus and Hans. Mays and Cheek, Commissioners. CONSENT AGENDA ITEMS: 2. Consider abatement of taxes on exempt property. 3. Approve the acquisition of One (1) Mini Excavator for the Augusta Utilities Department - Construction Division from Hertz Rental Service of Augusta, Georgia for $25,675.00 (lowest bid offer on Bid 02-131). I Mr. Hankerson: I so move we approve these as a consent agenda. Mr. Chairman: Second. Motion adopted unanimously. 8. Presentation by a representative from Cherry, Bekaert & Holland regarding the FY 2001 Management letter. At this time Mr. Plowman made a short presentation regarding the above item. Mr. Hankerson: I'd like to put it in the form of a motion that we come back in two months and be sure we are in compliance with the recommendations from the auditor. Mr. Chairman: Second. Motion adopted unanimously with Mr. Bridges out of the room. 4. Motion to authorize Augusta's membership in the Unified Development Authority. (Referred from July 18 Commission) I Mr. Jerry Dye appeared before the Committee regarding the above item and requested that this item be deleted from the agenda at this time. Mr. Williams: I move that we defer action until we receive recommendations back from the Development Authority and the Chamber regarding membership in the Unified Development Authority. I Mr. Chairman: I'll second it for purposes of discussion. Mr. Bridges: I'll make the motion that we give the Chamber and the Development Authority the month of August to develop a proposal for us and an argument for the committee and that we bring this issue back up at the first meeting in September. Mr. Hankerson: Second. (V ote on substitute motion) Motion adopted with Mr. Williams voting "No". 1. Motion to enter into agreement with Richmond County Department of Health incident to Phase IV SPLOST funds in the aggregate sum of $2.2 million. Mr. Wall: Exhibit A has "at Diamond Lake" and I don't think the Commission has done that so with the substitution of Exhibit A which would just say, "proposed south Augusta public health facility" and not identify the location. I Mr. Hankerson: I move approval. Mr. Chairman: I'll second it for purposes of discussion. Motion adopted unanimously. 5. Approve the acquisition of One (1) Emergency Response Trailer for the Augusta Regional Airport - Aircraft Rescue and Firefighting Division from Custom Trailer Works, Inc. of Harlem, Georgia for $15,150.00 (lowest bid offer on Bid 02-143). Mr. Bridges: I move for approval. Mr. Williams: Second. '1\/(......+-=__ ,...A__+.....A ,,_,,_~~_,'("Il'7 lYJ.UUUU auupL....u. uuauU.J.1VU.31J' 6. Approve Emergency Tree Removal Services required for cleaning up Numerous Recreation Department areas following severe thunderstorm on Friday, May 3, Emergency services necessary to reduce hazardous situations and expedite cleanup of debris prior to Georgia Games. I 2 I Mr. Bridges: I move for approval. Mr. Chairman: I second. Motion adopted unanimously. 7. Update from the Subcommittee appointed to study the current lease properties for Augusta-Richmond County Operations. (Requested by Commissioner Hankerson) Mr. Hankerson: The subcommitee met and we have asked Mr. Persaud to make sure we have all the leases the city is involved in and also come up with some recommendations as to whether or not it is feasible for us to lease or own. We'll probably be ready to make a report at the next meeting. I'll move that we receive this as information. Mr. Williams: Second. Motion adopted unanimously. 9. Review second quarter fiscal year 2002 operating statements and accept as information. I Mr. Bridges: I move we receive this as information. Mr. Hankerson: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned'. Lena J. Bonner Clerk of Commission nwm I 3