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HomeMy WebLinkAbout06-10-2002 Meeting I FINA1'fCE & APPROPRIATIONS AGENDA COl\l1JvllTTEE ROOM - June 10, 2002 2:00 P. M. 1. Consider a request from Dr. Carl Nechtman, Chairman of Augusta Port Authority, regarding an extension of the hours of opening the Lock and Dam gates and additional funding for increased work hours for the operator of the Lock and Dam. 2. Consider a request from the Miss Augusta Scholarsblp Pageant regarding support of their program. 3. Consider approval of a proposal from Municipal Code Corporation regarding the codification of the Augusta Municipal Code. (Requested by the Administrator) 4. Report from the Administrator regarding the designation of funding sources for the proposed shortage associated with the Savannah Place Park Project. 5. Motion to approve division of Local Option Sales Tax in the following percentages, to wit: Augusta-Richmond County Urban Services District City of Hephzibah Town of Blythe Augusta-Richmond County Suburban Services District 23.53% 1.94% .0.36% .74.17% 6. Approve proposal to purchase additional voting equipment and poll worker salary Increase. 7. Discuss the creation of a local business preference ordinance. (Requested by Commissioner Williams) I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - June 10, 2002 2:00 P. M. PRESENT: Hons. Shepard, Chairman; Hankerson, Co-Chairman; Bridges and Williams, members; Jim Wall, Attorney; George Kolb, Administrator; Lynn Bailey, Board of Elections Director; Tom Beck, Recreation Dept. Director; Vanessa Flournoy, Staff Attorney; Geri Sams, Purchasing Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit, Heidi Williams of The Augusta Chronicle and Hans. Colclough, Boyles, Cheek and Mays, Commissioners. 1. Consider a request from Dr. Carl Nechtman, Chairman of Augusta Port Authority, regarding an extension of the hours of opening the Lock and Dam gates and additional funding for increased work hours for the operator of the Lock and Dam. Mr. Williams: I move that we postpone it until he comes and gives us more information. I Mr. Bridges: I'll second it and I would ask for backup to include the log of what comes through the gates for the past twelve months. Motion adopted unanimously. Mr. Cheek reported that one of the chillers is down at the Civic Center and that they may need some funding in the near future to replace it. Mr. Bridges noted that the Coliseum Authority is supposed to be submitting a quarterly financial review of their status that has not been received. 2. Consider a request from the Miss Augusta Scholarship Pageant regarding support of their program. Mr. Chairman: Is there a representative here on this? (No response) Mr. Bridges: I move that we receive this as information. Mr. Chairman: I'll second the motion for purposes of discussion. I Motion adopted unanimously. 3. Consider approval of a proposal from Municipal Code Corporation regarding the codification of the Augusta Municipal Code. (Requested by the Administrator) I Mr. Kolb: The initial cost is about $13,000 for fifty copies of the code and an annual cost thereafter of about $5,000 to $10,000, probably closer to $5,000. After further discussion, Mr. Bridges: I move for approval. Mr. Hankerson: I second it. Motion adopted with Mr. Williams voting "Present". 4. Report from the Administrator regarding the designation of funding sources for the proposed shortage associated with the Savannah Place Park Project. Mr. Kolb: This project is spread over five years of SPLOST. The $455,000 that you have already appropriated is short $105,000. However, there was an additional cost of about $85,000. My memo outlines how you would get the money in for this year. Mr. Williams: I make a motion that we approve what the Administrator has brought to us for the completion of Savannah Place Community Center. Mr. Kolb: This should also include moving the $100,000 from New Hope Community Center project to the Savannah Place Park Project. I. Mr. Williams: I so move. Mr. Chairman: Second. Motion adopted unanimously. 5. Motion to approve division of Local Option Sales Tax in the following percentages, to wit: Augusta-Richmond County Urban Services District City of Hephzibah Town of Blythe Augusta-Richmond County Suburban Services District 23.53% 1.94% 0.36% 74.17% Mr. Bridges: I move for approval. Mr. Williams: Second. Motion adopted unanimously. I 2 I 6. Approve proposal to purchase additional voting equipment and poll worker salary increase. Ms. Bailey made a short presentation outlining the costs for the purchase of the equipment and also the renovation of their warehouse in order to keep the equipment in a climate-controlled facility. Estimates for the renovation are approximately $60,000 and they have redirected $51,900 from operating expenses this year toward this renovation, leaving a balance of$8,100. She stated that they are recommending that poll workers be given a salary increase and there would be extra requirements for their training. Total costs from the contingency fund would be a one-time cost of $96,717.16 and approximately $27,000 would be recurring costs. Mr. Kolb: I have a concern about taking capital items out of your operating budget so I would like an opportunity to go back and take a look at the capital between now and your next meeting on Tuesday. Mr. Bridges: I move for approval subject to the Administrator's review by next meeting date. Mr. Chairman: I'll second the motion. I Motion adopted unanimously. 7. Discuss the creation of a local business preference ordinance. (Requested by Commissioner Williams) Mr. Williams: I thought we might could get together and draw up something whereby a portion of our business would go to local businesses. ' Mr. Wall: There has been a committee that has looked at this and we are in the process of drafting something for your consideration. Ms. Flournoy: We were looking at a local vendor preference that allows the lowest local bidder within 1 % or $10,000, whichever is less, or the lowest non-local bidder to match that bid and be awarded the contract. This was OUI recommendation. Public Works contracts could not do that because by state law there are guidelines for Public Works projects and there are certain exceptions by state law. After further discussion, Mr. Williams: I'll make a motion that we ask the Attorney to look at this and also look at upgrading what we already have. Mr. Wall: We could probably bring that back at the first committee meeting in I July. Mr. Bridges: Second. 3 nwm Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I 4