HomeMy WebLinkAbout10-29-2001 Meeting
FINANCE & APPROPRIATIONS
AGENDA
CO:MlvITITEE ROOM - October 29,2001
2:00 P.M.
1. Discussion of creating the position of Internal Auditor and recruiting for the
position. (Requested by Mayor Young)
2. Refund 1999 taxes paid in error in the amount of$20.35 to Groves Suites,
Account No. 1342782.
3. Approve the acquisition of two (2) Single Axle Tractor Trucks from Public Works
- Maintenance Division from Mays International Trucks of Augusta for
$44,325.01 each (lowest bid offer on Bid 01-125)
4. Request to abate taxes on properties at 1129 Eighth Street, 1141 Eighth Street,
839 Laney Walker Blvd. and 1134 Summer Street.
5. Review third quarter fiscal year 2001 operating statements.
6. Approve payment of statements from Forest Hills Golf Club Grill and Joseph A.
Radecki in the total amount of $3,476.64. (Charged to Promotional Account)
(Requested by the Mayor)
7. Approve the acquisition of One (1) Forklift for Public Works - Traffic
Engineering Division from Dougherty Equipment company of Augusta, Georgia
for $18,346.00 (lowest bid offer on Bid 01-060).
8. Motion to approve extension of Lease Agreement between Augusta and the
Downtown Development Authority of the City of Augusta and to approve a Lease
Agreement between the Downtown Development Authority of the City of
Augusta and the County Board of Education of Richmond County for the 9th
Street Parking Deck.
9. Motion to approve execution of Contract for Technical Assistance between
Augusta, Georgia and Central Savannah River Area Regional Development
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10. Motion to approve amending Administrator's contract to allow participation in the
ICMA-RC 401 retirement plan; Augusta's contribution limited to maximum
amount allowed under 457 retirement plan.
11. Approve the acquisition ofTbree (3) 15,000 GVW Crewcab Utility Body Trucks
for the Utilities Department - Construction Division from Bobby Jones Ford of
Augusta, Georgia for $40,331.65 each (Bid offer 01-118).
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ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
October 29,2001
2:00 P. M.
ADDITION TO THE AGENDA:
1. Approval to accept the proposal with VisiCraft Systems for a Tax Billing and
Collecting software application.
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FINANCE & APPROPRIATIONS
COMMITTEE
COMMITTEE ROOM - October 29, 2001
2:00 P.M.
PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co-
Chairman; Bridges and Williams, members; Jim Wall, Attorney; George Kolb,
Administrator; Jerry Saul, Tax Commissioner; Donna Williams, Interim Comptroller;
Tammy Strange, Finance Dept.; Tameka Allen, IT Director; Ron Crowden, Fleet
Manager; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Lena
Bonner, Clerk of Commission.
Also Present: Heidi Williams of The Augusta Chronicle, Rhonda Jones of The
Augusta Focus, Stacey Eidson of The Metropolitan Spirit and Hons. 1. Brigham and
Cheek, Commissioners.
1. Discussion of creating the position of Internal Auditor and recruiting for the
position. (Requested by Mayor Young)
Mr. Mayor: I put this on the agenda as a result of the discussion at the last
Commission meeting.
Mr. Kolb: We would like some direction as to what you would like us to do.
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Mr. Chairman: By the time budget gets here, could you have an alternative of in-
house versus external?
Mr. Kolb: Yes, we can do that.
Mr. Bridges: We had previously talked about giving smaller auditing firms a
chance to compete and perhaps we could look at ways of doing that.
After further discussion, Mr. Bridges: I make the motion that we ask the
Administrator to bring back to us at budget time different alternatives for an internal
auditor and that he also bring back his recommendation at that time.
Mr. Chairman: I'll second that motion.
Motion adopted unanimously.
The Clerk: We have an addendum item for the agenda.
Mr. Bridges: I move we add it to the agenda.
Mr. Chairman: I second that motion.
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Motion adopted unanimously.
Addendum Item 1. Motion to accept the proposal with VisiCraft Systems for a Tax
Billing and Collecting software application.
Mr. Bridges: I move for approval subject to the approval of the Attorney.
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Mr. H. Brigham: I'll second the motion.
Motion adopted llDanimously.
2. Refund 1999 taxes paid in error in the amount of $20.35 to Groves Suites,
Account No. 1342782.
4. Request to abate taxes on properties at 1129 Eighth Street, 1141 Eighth
Street, 839 Laney Walker Blvd. and 1134 Summer Street.
Mr. Bridges: I move for approval of both.
Mr. H. Brigham: Second.
Motion adopted unanimously.
3.
Approve the acquisition of two (2) Single Axle Tractor Trucks from Public
Works - Maint~nance Division from Mays International Trucks of Augusta
for $44,325.01 each (lowest bid offer on Bid 01-125)
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7. Approve the acquisition of One (1) Forklift for Public Works - Traffic
Engineering Division from Dougherty Equipment company of Augusta,
Georgia for $18,346.00 (lowest bid offer on Bid 01-060).
11. Approve the acquisition of Three (3) 15,000 GVW Crewcab Utility Body
Trucks for the Utilities Department - Construction Division from Bobby
Jones Ford of Augusta, Georgia for $40,331.65 each (Bid offer 01-118).
Mr. Williams: I so move.
Mr. Chairman: Second.
Motion adopted llDanimously.
5. Review third quarter fiscal year 2001 operating statements.
The Committee heard a short presentation regarding the third quarter statements.
Ms. Williams: On the expense side we are doing fairly well overall. But there are
three key areas where we are experiencing difficulties and those are electricity, natural I
gas and general supplies. On the plus side we are running under in gasoline. We need to
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do some reallocation within some departments and in order to do that, we. are requesting
that $400,000 out of the available $700,000 be allocated to these categories to those
departments that are having particular difficulties.
After further discussion, Mr. Bridges: I make a motion that we approve the
budget concerns as addressed and that we accept the financial report as information.
Mr. Chairman: I second the motion.
Motion adopted unanimously.
6. Approve payment of statements from Forest Hills Golf Club Grill and
Joseph A. Radecki in the total amount of $3,476.64. (Charged to
Promotional Account) (Requested by the Mayor)
Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
Motion adopted unanimously.
8.
Motion to approve extension of Lease Agreement between Augusta and the
Downtown Development Authority of the City of Augusta and to approve a
Lease Agreement between the Downtown Development Authority of the City
of Augusta and the County Board of Education of Richmond County for the
9tb Street Parking Deck.
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Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
Motion adopted unanimously.
9. Motion to approve execution of Contract for Technical Assistance between
Augusta, Georgia and Central Savannah River Area Regional Development
Center.
Mr. Bridges: I move for approval.
Mr. Chairman: I second it for purposes of discussion.
Motion adopted unanimously.
10.
Motion to approve amending Administrator's contract to allow participation
in the ICMA-RC 401 retirement plan; Augusta's contribution limited to
maximum amount allowed under 457 retirement plan.
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Mr. Bridges: I move for approval.
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Mr. H. Brigham: Second.
After a short discussion, the motion was adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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