HomeMy WebLinkAbout10-08-2001 Meeting
FINANCE & APPROPRIATIONS
AGENDA
C01.\lIlMITTEE ROOM - October 8, 2001
2:00 P. M.
1. Communication from the Planning Commission regarding proposed Rocky Creek
Enterprise Zone. (Requested by Mayor Young)
2. Discussion of audit report from Baird & Company regarding Fleet Maintenance
Contract between ARC and SKE, Inc.
3. Approve request from Fleet Management to remove SKE Services from probation
and renew the maintenance contract with SKE Services for one additional year.
4. Motion to retain Baird & Company as Internal Audit provider for the Fiscal Year
ending December 31, 2002.
5. Request for reinstatement of original budget funding for the Tax Commissioner's
Office for 2001.
6. Request to increase Civil and Magistrate Court's 2001 budget by $30,000.
7. Request for emergency need for funds for District Attorney's Office.
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FINANCE & APPROPRIATIONS
COMMITTEE
COMMITTEE ROOM - October 8, 2001
2:00P.M.
PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co-
Chairman; Bridges and Williams, members; Jim Wall, Attorney; George Kolb,
Administrator; Donna Williams, Interim Comptroller; Ron Crowden, Fleet Manager;
Jerry Saul, Tax Commissioner; Gaynell Bonner, Civil Court Clerk; Danny Craig, District
Attorney; Lena Bonner, Clerk of Commission.
Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Williams of The
Augusta Chronicle, Rhonda Jones of The Augusta Focus and Hons. Beard, Colclough
and Cheek, Commissioners.
Mr. Chairman: We have a request from the District Attorney for an investigator
position to be added to the agenda.
Mr. Bridges: I move it be added.
Mr. H. Brigham: Second.
Motion adopted unanimously.
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1.
Communication from the Planning Commission regarding proposed Rocky
Creek Enterprise Zone. (Requested by Mayor Young)
The Clerk: The Administrative Services Committee approved this in concept
with Mr. Wall to bring back an ordinance for Tuesday's meeting.
Mr. Bridges: I make a motion we do the same.
Mr. H. Brigham: Second.
Motion adopted unanimously.
2. Discussion of audit report from Baird & Company regarding Fleet
Maintenance Contract between ARC and SKE, Inc.
Mr. Cosnahan gave a brief summarY of the findings of the audit report.
After a lengthy discussion and questions from Commissioners, Mr. Bridges: I
make a motion that we accept this as information.
Mr. Chairman: I second the motion.
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Motion failed with Mr. Williams voting "No" and Mr. H. Brigham out of the
room.
3.
Approve request from Fleet Management to remove SKE Services from
probation and renew the maintenance contract with SKE Services for one
additional year.
Mr. Kolb: I would recommend that you approve the contract with SKE
Services.
Mr. Williams: I make a motion that we deny and look for other alternatives to do
our service work.
Motion dies for lack of a second.
Mr. Bridges: I move for approval of Item #3.
Mr. Chairman: Second.
Motion failed with Mr. Williams voting "No" and Mr. H. Brigham out of the
. room.
4. Motion to retain Baird & Company as Internal Audit provider for the Fiscal
Year ending December 31,2002.
Mr. Bridges: I make a motion that we approve it subject to an escape clause.
Mr. Chairman: I second the motion.
Motion failed with Mr. Williams voting ''No'' and Mr. H. Brigham out of the
room.
5. Request for reinstatement of original budget funding for the Tax
Commissioner's Office for 2001.
Mr. Saul outlined the funding needs of the department in the amount of $79,662
for the remainder of the year to continue with operations.
Mr. Williams: I so move.
Mr. Bridges: Second.
Mr. Kolb: I am recommending that you give the Administrator the authority to go
ahead and pay those bills that have to be paid immediately. I would also ask that you
allow us to request that all of the departments to bring us back a year end projection of
their expenses. We would look at the revenue and those departments that may be
overexpended, those that are underexpended, and try and come back and balance the
budget. If we are still falling short, we'll have a total recommendation for you that will
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come from the Contingency Account. We believe we can accomplish this by the fIrst of
November.
:Mr. Bridges: I'll place:Mr. Kolb's recommendation in the form ofa substitute
motion.
Mr. Williams: Second.
Motion adopted unanimously with Mr. H. Brigham out of the room.
6. Request to increase Civil and Magistrate Court's 2001 budget by $30,000.
Ms. Bonner: I believe I can reduce our amount down to $17,400 which should be
enough to carry my office for the rest of the year.
Mr. Bridges: I move that we handle this as we did the previous motion.
:Mr. Williams: Second.
Motion adopted unanimously with:Mr. H. Brigham out of the room.
7. Request for emergency need for funds for District Attorney's Office.
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Addendum Item 1. Motion to approve Investigator position for District Attorney's
Office.
:Mr. Craig requested the restoration of funding for basic operations in the amount
of $25,000 to $40,000.
Mr. Craig: Regarding the item on the Investigator position, I will be provided
with space in the new Columbia County Courthouse, and we will have an attorney out
there, a secretary and an investigator. That building will not be open until March. I have
a runner position already funded between $17,000 and $19,000 and we're asking that
when the courthouse is opened up there, that I can staff it properly with an investigator
and being short with an investigator down here, that we be in a position where we can
change that runner position to a fully paid Investigator position. But that's something
you won't have to confront until at least March 1.
After further discussion, Mr. Bridges: I make the motion that we take the same
recommendation we've done with the prior two items.
:Mr. Williams: Second.
Motion adopted unanimously.
I ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
nwm Clerk of .Commission
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