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Home My WebLink About09-24-2001 Meeting i , FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - September 24, 2001 2:00 P. M. 1. Consider abatement of 1999 tax balance for 1057 Katherine Street. 2. Approve the acquisition of One (1) 15 Foot Batwing Mower for Public Works- Maintenance Division from Burke Truck and Tractor Company ofWaynesboro, Georgia for $10,229.00 (lowest bid offer on Bid 01-120). 3. Approve the acquisition of One (1) Agricultural Tractor with Telescopic Boom Mower for Public Works - Maintenance Division from Jenkins Tractor Company of Augusta, Georgia for $49,792.00 (lowest bid offer on Bid 01-121). 4. Approve the acquisition of One (1) Agricultural Tractor for Public Works- Maintenance Division from Interstate Equipment Company of Thomson, Georgia _ ___ __ _uo..uJor 122,638.00_(lowest bi~toffer on Bid QI-I22)-.:.- ________________ _____ ___ __ " 5. Approve the acquisition of One (1) Skid Steer Loader for Public Works- Maintenance Division from Augusta Turf and Tractor of Augusta, Georgia for $20,199.63 (lowest bid offer on Bid 01-123). 6. Approve the acquisition of Two (2) Material Spreaders for Public Works- Maintenance Division from Epoke Industries of Ontario, Canada for $11,912.00 each (lowest bid offer on Bid 01-124). 7. Approve the acquisition of One (1) Single Broom Sweeper for Public Works - Maintenance Division from Stith Equipment Company of Augusta, Georgia for $28,010.00. (lowest bid offer on Bid 01-131). 8. Approve the acquisition of One (1) Rubber Tire Compactor for Public Works - Maintenance Division from Burch Lowe Equipment Company of Augusta, Georgia for $45,164.00 (lowest bid offer on Bid 01-133). 9. Approve the acquisition of One (1) Compact Pickup Truck for the Augusta Public Works Department - Maintenance Division from Bobby Jones Ford of Augusta, Georgia for $17,263.82 (lowest bid offer on Bid 01-136). 10. Approve the acquisition of One (1) Sewer Vacuum Truck for the Augusta Utilities Department - Construction Division (Bid 00-112). 11. Approve the acquisition of Three (3) 15,000 GVW Crewcab Utility Body Trucks for the Utilities Department - Construction Division from Willoughby Ford of Thomson, Georgia for $40,290.05 each (lowest bid offer on Bid 01-118). # J 12. Approve the acquisition of One (1) 15,000 GVW Fire Rescue Truck for the Augusta Regional Airport from Willoughby Ford of Thomson, Georgia for $41,676.00 (lowest bid offer on Bid 01-119). 13. Approve the acquisition of One (1) Law Enforcement Motorcycle for the Richmond County Sheriffs Office from Augusta Harley Davidson for $17,874.91 (lowest bid offer on Bid 01-141). 14. Consider request from the CSRA Regional Development Center regarding sponsorship/purchase of tickets for their 40th Annual Meeting on October 10, 2001. (Funded from Commission Other Account) 15. Approve the acquisition of One (1) Steel Wheel Roller for Public Works- Operations - Maintenance Division from Burch Lowe Equipment Company of Augusta, Georgia for $80,054.00 (lowest bid offer on Bid 01-132). 16. Approve the acquisition of One (1) Small Sweeper for Public Works- :Maintenance Division from Tennent Sweeper Company of Minneapolis, Minnesota for $28,978.56 (lowest bid offer on Bid 01-134). 17. Motion to approve contract between Augusta Mini Theatre, Inc. and the 2KM Architects for the Augusta Mini Theatre to be funded with SPLOST IV funding. 18. Motion to deny relief for failure to file timely for freeport exemption. 19. Report from the Tax Commissioner regarding ad valorem bills. 20. Solicitor General to appear before the Committee regarding budget account adjustment. (Requested by Commissioner Shepard) t I ADDENDUM FINANCE & APPROPRIATIONS AGENDA September 24, 2001 2:00 P. M. ADDITION TO THE AGENDA: (FOR INFORMATION ONLY) 1. Approve 2001 Millage Rates. I I I FINANCE & APPROPRIATIONS CO:MMITTEE COMMITTEE ROOM - September 24,2001 2:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co- Chairman; Bridges and Williams, members; Jim Wall, Attorney; Walter Hornsby, Deputy Administrator; Al Slavens, Finance Dept. Consultant; Donna Williams, Interim Comptroller; North Williamson, Tax Commissioner's Office; Lena Bonner, Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Williams of The Augusta Chronicle, other members of the news media and Hons. Cheek, Mays and Colclough, Commissioners. The Clerk: We have a request to add one item for information only regarding the 2001 millage rate. Mr. Bridges: I move to add. Mr. Williams: Second. Motion adopted unanimously with Mr. H. Brigham out. I The Clerk: We also need to have a called meeting of the Mayor and Commission on October 8 at 12:00 noon to officially set the millage rate. Mr. Williams: I move that we receive the added item as information. Mr. Bridges: Second. Motion adopted unanimously with Mr. H. Brigham out. At this time the Solicitor General appeared before the Committee regarding a budget account adjustment. Ms. Jolly: I have requested that the lapsed salaries related to the vacant positions in my office be applied to our 3 ~ % budget decrease for this fiscal year and allow the money to be used in our account for supplies which are needed for the remainder of the year. Mr. Bridges: I so move. ... Mr. Chairman: I'll second it for purposes of discussion. I Mr. Hornsby: The item oflapased salaries was already used in reconciling that budget. We'll have to take it from another account. Mr. Chairman: From contingency, then? Mr. Bridges: 1'11 amend my motion to take it from contingency. I Mr. Slavens: Throughout the county government with all elected officials if we had no permanent reduction identified, we took it out of supplies because they did not identify a position to permanently reduce. As to the lapsed salaries as to what her condition is for this year,' she will not exceed the permanent budget even with the $40,000. Rather than taking the money from another fund, I would suggest that we reduce her personal service budget by the same amount of the $40,000. This would reduce her permanent budget for next year and if that is going to be a comparison item, then she will have to still account for that expenditure. This year she will not expend the bottom line from what we have even if she continues at the same rate. I would not take it from another fund at this point. Let us readjust the internal budget and we'll reduce her personal service budget. Mr. Bridges: I amend the motion to reflect the concerns of the Accounting Department. Motion adopted unanimously. 19. Motion to deny relief for failure to fIle timely for freeport exemption. Mr. Doug Batchelor appeared before the Committee representing Carole Fabrics in their request for relief in this matter. I Mr. Wall: We haven't had a request for this type of exemption before. After a short discussion, Mr. Bridges: Given there is no precedent and no policy regarding this, I move for approval for the full 100%. Mr. Chairman: Second the motion. Motion adopted with Mr. Williams voting "No". 1. Consider abatement of 1999 tax balance for 1057 Katherine Street. Mr. Williamson: This property was purchased by the Board of Regents during the year and they are asking for the taxes to be abated during the part of the year that they owned it. Mr. Bridges: I move for approval. Mr. H. Brigham: Second. Motion adopted unanimously. I 2 I 19. Report from the Tax Commissioner regarding ad valorem bills. Mr. Williamson reported that the bills will be mailed on October 19, the discount date is November 8 and the deadline will be December 20. Mr. Bridges: I move we receive this as information. Mr. Williams: Second. Motion adopted unanimously. 17. Motion to approve contract between Augusta Mini Theatre, Inc. and the 2KM Architects for the Augusta Mini Theatre to be funded with SPLOST IV funding. Mr. Williams: I so move. Mr. Bridges: Second. Motion adopted unanimously. I 14. Consider request from the CSRA Regional Development Center regarding sponsorship/purchase of tickets for their 40th Annual Meeting on October 10, 2001. (Funded from Commission Other Account) 'Mr. H. Brigham: I move we follow our procedure for this to canvass those who wish to attend. Mr. Bridges: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 2. Approve the acquisition of One (1) 15 Foot Batwing Mower for PubUc Works - Maintenance Division from Burke Truck and Tractor Company of Waynesboro, Georgia for $10,229.00 (lowest bid otTer on Bid 01-120). 3. Approve the acquisition of One (1) Agricultural Tractor with Telescopic Boom Mower for PubUc Works - Maintenance Division from Jenkins Tractor Company of Augusta, Georgia for $49,792.00 (lowest bid otTer on Bid 01-121). . I 4. Approve the acquisition of One (1) Agricultural Tractor for PubUc Works - Maintenance Division from Interstate Equipment Company of Thomson, 3 Georgia for $22,638.00 (lowest bid offer on Bid 01-122). I 5. Approve the acquisition of One (1) Skid Steer Loader for Public Works- Maintenance Division from Augusta Turf and Tractor of Augusta, Georgia for $20,199.63 (lowest bid offer on Bid 01-123). 6. Approve the acquisition of Two (2) Material Spreaders for Public Works- Maintenance Division from Epoke Industries of Ontario, Canada for $11,912.00 each (lowest bid offer on Bid 01-124). 7. Approve the acquisition of One (1) Single Broom Sweeper for Public Works _ Maintenance Division from Stith Equipment Company of Augusta, Georgia for $28,010.00. (lowest bid offer on Bid 01-131). 8. Approve the acquisition of One (1) Rubber Tire Compactor for Public Works - Maintenance Division from Burch Lowe Equipment Company of Augusta, Georgia for $45,164.00 (lowest bid offer on Bid 01-133). 9. Approve the acquisition of One (1) Compact Pickup Truck for the Augusta Public Works Department - Maintenance Division from Bobby .Jones Ford of Augusta, Georgia for $17,263.82 (lowest bid offer on Bid 01-136). 11. Approve the acquisition of Three (3) 15,000 GVW Crewcab Utility Body Trucks for the Utilities Department - Construction Division from Willoughby Ford of Thomson, Georgia for $40,290.05 each (lowest bid offer on Bid 01-118). I 12. Approve the acquisition of One (1) 15,000 GVW Fire Rescue Truck for the Augusta Regional Airport from Willoughby Ford of Thomson, Georgia for $41,676.00 (lowest bid offer on Bid 01-119). 13. Approve the acquisition of One (1) Law Enforcement Motorcycle for the Richmond County Sheriff's Office from Augusta Harley Davidson for $17,874.91 (lowest bid offer on Bid 01-141). 15. Approve the acquisition of One (1) Steel Wheel Roller for Public Works- Operations - Maintenance Division from Burch Lowe Equipment Company of Augusta, Georgia for $80,054.00 (lowest bid offer on Bid 01-132). 16. Approve the acquisition of One (1) Small Sweeper for Public Works- Maintenance Division from Tennent Sweeper Company of Minneapolis, Minnesota for $28,978.56 (lowest bid offer on Bid 01-134). Mr. Bridges: I make a motion for all those items where we receive the low bid and that we accept the low bid and approve it and that would be 2,3,4,5,6, 7, 8, 9, 11, 12, 13, 15 and 16. I 4 I and that we accept the low bid and approve it and that would be 2,3,4,5,6, 7, 8, 9, 11, 12, 13, 15 and 16. Mr. H. Brigham: I second that to get it on the floor. Motion adopted unanimously. 10. Approve the acquisition of One (1) Sewer Vacuum Truck for the Augusta Utilities Department - Construction Division (Bid 00-112). Mr. Bridges: I make the motion given the field test and the fact that we're only talking about $400 that we accept the staffs recommendation and go with best bid on this from Adams Equipment Company in the amount of $194,444.00. Mr. Chairman: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I nwm I 5