HomeMy WebLinkAbout08-27-2001 Meeting
FINANCE & APPROPRIATIONS
AGENDA
COMMITTEE ROOM - August 27, 2001
2:00 P. M.
1. Consider request from CSRA Regional Development Center regarding funding
for the purchase of Homemaker Aide services units by the City..
2. Consider a request from the American Red Cross of Augusta regarding the
purchase of tickets for the 84th Annual Meeting at a cost of$20 per person.
3. Report from the Administrator regarding contract between Augusta, Georgia and
SKE-Baker Support Services for maintenance for the motor fleet. (Deferred from
August 13 Finance meeting)
4. Review second quarter fiscal year 2001 operating statements and accept as
information.
5. Renew current contract with Slavens Accounting & Consulting Services for an
additional 90 days so that Mr. Slavens can assist with ongoing projects.
6. Report from the City Attorney regarding the adoption of a policy concerning the
financial impact of capital projects before funds are expended. (Deferred from
Finance meeting July 30, 2001)
ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
August 27,2001
2:00 P. M.
ADDITIONS TO THE AGENDA:
1. Consider request from the Greater Augusta Arts Council regarding an appeal of
its funding cut.
2. Approve cost allocation plan update to be done by DMG Maximus.
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FINANCE & APPROPRIATIONS
COMMITTEE
COMMITTEE ROOM - August 27,2001
2:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co-
Chairman; Bridges and Williams, members; Jim Wall, Attorney; George Kolb,
Administrator; Donna Williams, Interim Comptroller; Lena Bonner, Clerk of
Commission.
Also Present: Stacey Eidson of The Metropolitan Spirit; Heidi Coryell of The
Augusta Chronicle and Hons. Cheek, 1. Brigham and Mays, Commissioners.
The Clerk: We have a request for two addendum items.
Mr. H. Brigham: I so move we add them.
Mr. Bridges: Second.
Motion adopted unanimously.
1.
Consider request from CSRA Regional Development Center regarding
funding for the purchase of Homemaker Aide services units by the City.
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Mr. Williams: I move that we delay this to the next meeting.
Mr. H. Brigham: Second.
Motion adopted unanimously.
2. Consider a request from the American Red Cross of Augusta regarding the
purchase of tickets for the 84th Annual Meeting at a cost of $20 per person.
The Clerk: This would come from the Commission Other account on an
individual basis.
Mr. Bridges: I move that we do it in the manner just described with a head count.
Mr. H. Brigham: I second.
Motion adopted unanimously.
3.
Report from the Administrator regarding contract between Augusta,
Georgia and SKE-Baker Support Services for maintenance for the motor
fleet. (Deferred from August 13 Finance meeting)
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Mr. Kolb: The audit has not been completed so I do not have a report.
Mr. Chairman: We can carry it forward to the next meeting.
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Mr. Bridges: I move that we continue this to the next meeting.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
4. Review second quarter fiscal year 2001 operating statements and accept as
information.
A presentation was made regarding the second quarter fiscal year operating
statements.
Mr. Williams: I move we receive this as information.
Mr. Bridges: Second.
Motion adopted unanimously.
5. Renew current contract with Slavens Accounting & Consulting Services for
an additional 90 days so that Mr. Slavens can assist with ongoing projects.
Mr. H. Brigham: I so move.
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Mr. Chairman: I'll second that for purposes of discussion.
Motion adopted unanimously.
6. Report from the City Attorney regarding the adoption of a policy concerning
the financial impact of capital projects before funds are expended. (Deferred
from Finance meeting July 30, 2001)
Mr. Wall: I have tried to highlight for your consideration the language from the
resolutions that have been adopted insofar as SPLOST which give you some flexibility
but also indicate what the monies are to be spent for as well as the limitations that are
contained in the revenue bond where you have identified projects in the engineering
report which was part of the bond validation proceedings. In essence, the
recommendation is that in order to maximize the use of the SPLOST funds and the water
and sewer revenue bond funds and other capital outlay funds, projects included in the
SPLOST capital improvement plan, the water and sewer revenue bond program and
engineering report and or other capital outlay projects prior to approval and funding
should include an analysis of the impact of future operations costs including an analysis
of any need for' any additional personnel including salary and fringe benefits and other
operational needs such as materials and supplies as well as any savings resulting from the I
construction of the project or any anticipated payback of the project through future
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revenues. This gives you the information to consider as far as the design of the project
whether or not it is maximized, any savings in the operational costs. Hopefully that
implements the policy that the Citizens Review Committee was recommending.
:Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
Motion adopted unanimously.
Addendum Item 2. Approve a cost allocation plan update to be done by
DMG Maximus.
Mr. H. Brigham: I so move.
Mr. Chairman: I'll second it for purposes of discussion.
Mr. Kolb: I would recommend that you go ahead and approve award of this.
Motion adopted with Mr. Williams voting ''No''.
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Addendum Item 1. Consider request from the Greater Augusta Arts Council
regarding an appeal of its funding cut.
Mr. Bridges: I make a motion we receive this as information with respect to any
increase and ask the Administrator to consider the request for next year's budget.
Mr. Chairman: I'll second it for purposes of discussion.
Mr. Williams: I make a substitute motion to ask the Administrator and the Mayor
to fmd a way to work with this and bring it back to the next meeting.
Mr. Chairman: I'll second that motion.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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