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Home My WebLink About04-25-2001 Meeting I I I F1":.:A:;CE S: .-\FPR.OPRP..TtC~S c.O\[~rrTTE.E ROOi\-l - .-\pr;1 :5. :nl)i 1:00 P. \1.. AGE~DA l. Refund of 1999 taxes in tbe amount of SiSS.03 to G. I-L Cooper for overpayment of taxes Olli'....Iap 56--\., Pared 15-\.. ., Refund of 1998 and 1999 taxes in the amount of $31 0.09 to Delmis P. McBride, Sr. for overpayment ofraxes on Map 97-4, Parcel 198. 3. Re1i.md of 1998 and 1999 taxes in the amount 01'$310.06 to James E. Parker for overpayment of taxes on Map,l-80, Parcel 43.03.. , , .,. , 4. Request for consideration of abatement of penalty and interest from Braye C. Boardman. 5. Refund of 1998 and 1999 taxes in the amount of $3,944.47 to Fred Calloway for overpayment of taxes on Map 51, Parcel 239. (DefelTed from Finance Committee April 9, 2001) 6. Report from the Finance Depmiment regarding the availability of additional funding for the Board of Health. (Deferred from Finance Committee April 9, 2001) 7. Renewal of contract with Slavens Accounting and Consulting Services for an additional 90 days. 8. Motion to approve investing in the Georgia Extended Asset Pool. 9. Presentation by a representative of Cherry, Bekaert & Holland regarding FY 2000 audit progress report. 10. Provide an update orthe stams oftbe 2001-2002 Tax Billing Process. 11. Motion to approve the location of funding regarding the adoption of Option #2 concerning the televising of Commission meetings. (Referred from Commission meeting April 17, ~001) 12. Consider a request from the League of\Vomen Voters regarding a sponsorship of the Local Government Directory from the Promotion Account. ADDENDUM FINANCE & APPROPRIATIONS AGENDA April 25, 2001 1:00 P. M. ADDITION TO THE AGENDA: 1. Consider moving Finance Committee meeting to Richmond Academy meeting of May 7, 11 :00 or 11 :30. I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - April 25, 2001 1:00 P. M. PRESENT: Hons. Shepard, Chairman; Bridges and Williams, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; North Williamson and Jack McAdams, Tax Commissioner's Office; E. W. Reece, Tax Assessor; Tameka Allen and Gary Hewitt, IT Department; Donna Williams, Interim Comptroller; Al Slavens, Finance Dept. Consultant; Keven Mack, HND Director; Tammy Flakes, Finance Dept.; Vanessa Flournoy, Staff Attorney; Michael Greene, Asst. Director ofP.W. - Operations Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. H. Brigham, Co-Chairman. Also Present: Heidi Coryell of The Augusta Chronicle and Hons. Beard, J. Brigham, Kuhlke, Colclough and Mays, Commissioners. 8. Motion to approve investing in the Georgia Extended Asset Pool. At this time Ms. Laura Glenn of the State of Georgia, Office of Treasury, made a presentation regarding the investment of funds in the Georgia Extended Asset Pool. I At the close of the presentation, Mr. Bridges: I move approval of the request as printed. Mr. Williams: Second. Motion adopted unanimously. Mr. Chairman: I had one item to add to the agenda. Mr. Bridges: I move to add it. Mr. Williams: Second. Motion adopted unanimously. 9. Presentation by representatives of Cherry, Bekaert & Holland regarding FY 2000 audit progress report. At this time Mr. Kip Plowman made a presentation regarding the progress made on the FY 2000 audit. Mr. Bridges: I make a motion that we receive this as information. I Mr. Williams: Second. Motion adopted unanimously. I 1. Refund of 1999 taxes in the amount of $755.03 to G. H. Cooper for overpayment of taxes on Map 56-4, Parcel 154. 2. Refund of 1998 and 1999 taxes in the amount of $310.09 to Dennis P. McBride, Sr. for overpayment of taxes on Map 97-4, Parcel 298. 3. Refund of 1998 and 1999 taxes in the amount of $310.06 to James E. Parker for overpayment of taxes on Map 180, Parcel 43.03. Mr. Bridges: I so move. Mr. Chairman: I second that. Motion adopted unanimously. 4. Request for consideration of abatement of penalty and interest from Braye C. Boardman. Mr. Boardman appeared before the Committee and requested any relief possible concerning his request. He stated that he realized he had not received a tax bill on his residence. He has a forwarding address on his mail and the bill had been returned to the Tax Commissioner's office. I Mr. Williamson stated that the bill had been correctly sent and was returned to them. Mr. Williams: How much was the penalty? Mr. Chairman: The penalty was $575.17 and the interest was $230.07. Mr. Bridges: I move that we waive the penalty only and not the interest. Mr. Williams: Second. Motion adopted unanimously. 5. Refund of 1998 and 1999 taxes in the amount of $3,944.47 to Fred Calloway for overpayment of taxes on Map 51, Parcel 239. (Deferred from Finance Committee April 9, 2001) Mr. Wall: I've looked into this and would recommend that you grant the refund as written. Mr. Bridges: Is this what they want us to do? I 2 I Mr. Wall: Yes, it is. I can confirm it in writing to the lawyer if you want me to. Mr. Bridges: I think that would be wise. I make a motion to approve subject to confirmation by the attorney in a letter. Mr. Chairman: Second. Motion adopted unanimously. 6. Report from the Finance Department regarding the availability of additional funding for the Board of Health. (Deferred from Finance Committee April 9, 2001) Mr. Wall: This relates to Item 3 on the Public Services agenda. Mr. Bridges: Could we pass this on the Public Services? Mr. Chairman: That sounds good to me. Mr. Bridges: I'll make that motion. I Mr. Williams: Second. Motion adopted unanimously. 7. Renewal of contract with Slavens Accounting and Consulting Services for an additional 90 days. Mr. Slavens: My contract has run out as of last Friday and we could continue on a limited basis if that is your desire. Mr. Chairman: I would like to see the banking project and the health and accident insurance matter completed, but I don't think we need quite the scope that we've had in the past. Mr. Wall: I would also request the SPLOST matter. Ms. Williams agreed that Mr. Slavens could be retained in a limited capacity. Mr. Bridges: I make the motion that we employ Mr. Slavens on an as-needed basis at the hourly rate printed in the book. I Mr. Williams: Second. Motion adopted unanimously. 3 10. Provide an update of the status of the 2001-2002 Tax Billing Process. I Ms. Allen stated that they will be looking for a new system for the Tax Commissioner's Office. She noted that they are now in the process of making site visits to look at the systems of different vendors and the RFP is expected to come out sometime in May. She also noted that some funding may be needed prior to the end of the year in order to get the system implemented by the first or second quarter of 2002. After further discussion of the matter, Mr. Bridges: I move we receive this as information. Mr. Williams: Second. Motion adopted unanimously. 11. Motion to approve the location of funding regarding the adoption of Option #2 concerning the televising of Commission meetings. (Referred from Commission meeting April 17, 2001) Mr. Hornsby: Finance hasn't talked to me about the funding at this point. Mr. Hewitt: The cost of$7,160 for Option #2 is for the first year only. After that the cost will be $2,160 from that point forward. If this is approved, there will be some additional items for consideration. I Mr. Bridges: Could we hold this here until the next meeting when funding can be identified by Finance? I'll so move. Mr. Chairman: I'd second that motion. Mr. Hornsby: Could we approve it subject to the money being available through the Promotion Account? Mr. Williams: I'll make a motion to approve pending the availability of the money in the Promotion Account. Mr. Bridges: I'll second it. (Vote on substitute motion) Motion fails with the Chairman and Mr. Bridges voting No. (Vote on original motion) Motion fails with Mr. Williams voting No. I 4 12. Consider a request from the League of Women Voters regarding a sponsorship of the Local Government Directory from the Promotion Account. I Mr. Chairman: The banks who originally provided the funding for this are no longer doing this. After a short discussion, Mr. Bridges: I move that we deny this. Mr. Williams: Second. Motion adopted unanimously. Addendum Item 1. Consider moving Finance Committee meeting to Richmond Academy meeting of May 7,11:00 or 11:30. Mr. Chairman: I had a request from a government teacher at Richmond Academy to hold a m'eeting at the high school. This might give us some outreach to the school and some of the committees might wish to do this from time to time. Mr. Williams: I move that we have our meeting on May 7 at Richmond Academy at 11:30. I Mr. Bridges: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I 5