HomeMy WebLinkAbout12-27-2000 Meeting
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FINANCE & APPROPRIATIONS
COMMITTEE
COMMITTEE ROOM - December 27,2000
1:00 P. M.
PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co-
Chairman; Bridges and Williams, members; Jim Wall, Attorney; Walter Hornsby, Interim
Administrator; Lon Morrey, Comptroller; Al Slavens, Finance Dept. Consultant; Harry
Siddall, Fleet Manager; Brenda Byrd-Pelaez, Interim Human Resources Director; Keven
Mack, HND Director; Geri Sams, Purchasing Director; Tameka Allen, IT Department;
Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission.
Also Present: Stacey Eidson of The Metropolitan Spirit and Hons. J. Brigham,
Cheek, Colclough, Mays, Kuhlke and Beard, Commissioners.
Mr. Chairman: We have an addendum agenda to consider.
Mr. Williams: I so move we add them.
Mr. H. Brigham: Second.
Motion adopted unanimously.
A request to approve the award to Butler Chrysler to guarantee pricing for
the 2001 Model Year Work Detail Vans (Bid # 00-153), was read.
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A request to approve the award to Bob Richards Chevrolet to guarantee
pricing for the 2001 Model Year 15 Passenger Diesel Vans (Bid # 00-154), was read.
A request to approve the award to Butler Chrysler to guarantee pricing for
the 2001 Model Year Prisoner Transport Vans (Bid # 00-155), was read.
A request to approve the award to Butler Chrysler to guarantee pricing for
the 2001 Model Year Seven Passenger Mini Vans (Bid # 00-157), was read.
A request to approve the award to Bobby Jones Ford to guarantee pricing
for the 2001 Model Year 4x2 Sport Utility Vehicle, 130-137 Inch Wheelbase (Bid #
00-162), was read.
A request to approve the award to Bob Richards Chevrolet to guarantee
pricing for the 2001 Model Year 4x4 Sport Utility Vehicle, 130-137 Inch Wheelbase
(Bid # 00-162), was read.
A request to approve the award to Bob Richards Chevrolet to guarantee
pricing for the 2001 Model Year 4x2 Sport Utility Vehicle, 116-119 Inch Wheelbase
(Bid # 00-163), was read. [Item #8]
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A request to approve the award to Bob Richards Chevrolet to guarantee
pricing for the 2001 Model Year 4x4 Sport Utility Vehicle 116-119 Inch Wheelbase
(Bid # 00-163), was read. [Item #9]
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A request to approve the award to Isuzu Trucks of Augusta to guarantee
pricing for the 2001 Model Year Stakebody Trucks (Bid # 00-161), was read.
Mr. Bridges: I move for approval on those items.
Mr. Williams: Second.
After a short discussion, it was the consensus of the Committee that Items #8 and
#9 be deferred to the next meeting.
Motion adopted unanimously.
A request to approve the 36 Month Lease of a Moxy MT30XT Articulated
Dump Truck for the Public Works Department - Landfill Section from Stith
Equipment Company of Augusta, Georgia at an annual cost of $57,476.88 (lowest
bid offer on Bid 00-159), was read.
Mr. Bridges: I move for approval.
Mr. Chairman: I'll second the motion.
Motion adopted unanimously.
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A request from The University of Georgia for City participation in the
sponsorship of a corporate table in the amount of $395.00 for the Augusta Economic
Outlook 2001 Luncheon, was read.
A request from Georgia Golf Hall of Fame for City participation in the
sponsorship of a corporate table in the amount of $650.00 for the 13th Annual
Induction Banquet, was read.
Mr. Bridges: I so move it be paid from the Promotional account subject to us
having the funding.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
A request to consider abatement of taxes (2000) for Augusta Woman's Club
on property located at 1005 Milledge Road, was read.
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At this time Ms. Halley appeared before the Committee representing the Augusta
Woman's Club concerning the above request.
After a short discussion, Mr. Bridges: I move that we defer this until the Attorney
has a chance to look into it and that there be no 10% penalty.
Mr. Williams: Second.
Motion adopted unanimously.
A request to approve purchase of property for the Lucy Craft Laney
Museum, was read.
Mr. Bridges: I so move.
Mr. Williams: Second.
Motion adopted unanimously.
A request to approve the purchase of an Agricultural Tractor for the Public
Works Department - Sanitation Division from Augusta Turf and Tractor Company
of Augusta, Georgia for $23,873.26 (lowest bid offer on Bid 00-165), was read.
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Mr. Williams: I move it be approved.
Mr. Bridges: Second.
After a short discussion, Mr. Williams: I'll make a substitute motion that we
defer this until the next meeting.
Mr. Chairman: I'll second the motion.
Motion adopted unanimously.
A request to approve of a Visa/Master Card application, was read.
Mr. Mayor: We're trying to get a credit account in the Mayor's Office for travel,
hotel and conference charges. We are currently using the account through Mrs. Bonner's
office.
Mr. Bridges: I so move.
Mr. Chairman: Second.
Mr. Williams: I think we should have a limit.
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The Clerk: The account we use has a $5,000 limit.
Mr. Bridges: I'll accept that as a limit.
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Motion adopted unanimously.
A request to approve the creation of a Position Control Committee, was read.
After a lengthy discussion of the matter, Mr. Beard: I go along with the
Committee, but I think this hiring freeze is a farce. We're not getting anywhere with it
because next year this time all these people will probably be back in place and to me, we
need to decrease government, personnel, without laying anyone off. I think the only way
we can get to that point is that those current vacancies we have don't need to be filled. I
just wanted to say that for the record.
Mr. Chairman: Is it the consensus of the Committee that we instruct the
Administrator and the Interim Personnel Director that in concept that they move ahead
with this Position Control Committee and come back with some backup on it and some
criteria?
Mr. H. Brigham: I'll make that as a motion.
Mr. Chairman: I think Jim probably should be in there too as well as a person
from Finance.
Mr. Bridges: I'll second the motion.
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Motion adopted unanimously.
A request for refund of 1996,1997 and 1998 taxes in the amount of
$46,068.30 to Atlanta Gas Light for overpayment of taxes on Account 0585507, was
read.
A request for refund of 1996, 1997 and 1998 taxes in the amount of
$12,374.15 to Atlanta Gas Light for overpayment of taxes on Account 2006687, was
read.
A request for refund of 1996, 1997 and 1998 taxes in the amount of $154.04
to Atlanta Gas Light for overpayment of taxes on Account 2006688, was read.
A request for refund of 1996, 1997 and 1998 taxes in the amount of $359.18
to Atlanta Gas Light for overpayment of taxes on Account 2006689, was read.
Mr. Wall: This was presented to you in July and the Dept. of Revenue
recommended that they not be given the refund. However, attached to this item is a new
letter from the Dept. of Revenue dated Sept. 28 in which they reversed their position and
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now say that they can bring a claim and the claim has merit and is justified. Our opinion
was based in large part upon the analysis from the State and based upon this opinion, the
$58,000 is what is now being recommended and I concur in that. I don't fully understand
some of the numbers but I concur with it.
Mr. Bridges: I so move.
Mr. Williams: Second.
Mr. Mays: Could we check with our Utilities and Public Works Department to
see if they are responsible for some damages we have had based on citizen complaints
before we pay this money?
Mr. Chairman: We can hold it for the next meeting if you would like and check
into that if the maker of the motion would so amend his motion.
Mr. Bridges: I'll amend my motion to that effect.
Motion adopted unanimously.
The Committee next discussed the 1999 Auditors' Representation Letter.
(Requested by Commission Williams)
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Mr. Williams asked if the letter had been signed and what the status of it was.
Mr. Morrey stated that the letter is ready for signature although Mr. Oliver's
signature has not been obtained.
Mr. Wall stated that a meeting was held and various issues that were in question
had been resolved.
Mr. Plowman stated the reports will be issued this week and the issue has
basically been resolved.
After further discussion, Mr. Williams: I move that we receive this as
information and that the Finance Department and Auditor get together to have everything
resolved in order to file this by Friday.
Mr. Plowman: I will notify everyone when we send it over here.
Mr. Bridges: Second.
Mr. Mays: I think that either the lawyer or the Administrator should be sure the
letter gets in the mail as required.
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Mr. Williams: I'll incorporate that.
Motion adopted unanimously.
A request to authorize Firiance Department to hire an Assistant Comptroller,
was read.
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Mr. Morrey: We have a very good candidate for this position and we would like
to bring her on board.
Mr. Bridges: I make the motion we authorize Finance Department to hire the
Assistant Comptroller.
Mr. Chairman: I'll second the motion for purposes of discussion.
After further discussion, the motion was adopted with Mr. H. Brigham voting
"No".
The Committee next discussed the reorganization of the Finance
Department.
After a short discussion, Mr. Bridges: I think we should approve the
organizational structUre in concept and leave the grading structure to a Human Resources
person to come back with a recommendation on these. We can still go ahead and move
on the hiring of these positions, but it will take time to advertise and by that time they'll
have the grading set out and when people respond with their resumes, we'll have a
position and a salar;.
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Mr. Chairman: And that grading information would probably come back to
Administrative Services Committee?
Mr. Bridges: Yes, and then on to the Commission.
Mr. Plowman: There would be two positions added, but the structure issue is
separate from the pay grade issue.
Mr. Bridges: I make a motion we approve the design in concept while
eliminating from the motion the two additional positions which we can revisit at a future
date and without setting a salary grade on these. I think we need to wait for the Human
. Resources to come back with a pay grade recommendation.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena 1. Bonner
Clerk of Commission
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FINANCE & APPROPRIA nONS COMMIITEEROOM - December 27~ 2000 )i
1 AGENDA 1:00 P. M.
1. Approve the award to Butler Chrysler to guarantee pricing for the 2001 Model "
Year Work Detail Vans (Bid # 00-153).
2. Approve the award to Bob Richards Chevrolet to guarantee pricing for the 2001
Model Year 15 Passenger Diesel Vans (Bid # 00-154).
3. Approve the award to Butler Chrysler to guarantee pricing for the 2001 Model
Year Prisoner Transport Vans (Bid # 00-155).
4. Approve the award to Butler Chrysler to guarantee pricing for the 2001 Model
Year Seven Passenger Mini Vans (Bid # 00-157).
5. Approve the 36 Month Lease of a Moxy MT30XT Articulated Dump Truck for
the Public Works Department - Landfill Section from Stith Equipment Company
of Augusta, Georgia at an annual cost of$57,476.88 (lowest bid offer on Bid 00-
159).
6. Approve the award to Bobby Jones Ford to guarantee pricing for the 2001 Model
Year 4x2 Sport Utility Vehicle, 130-137 Inch Wheelbase (Bid # 00-162).
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I. 7. Approve the award to Bob Richards Chevrolet to guarantee pricing for the 2001
Model Year 4x4 Sport Utility Vehicle, 130-137 Inch Wheelbase (Bid # 00-162).
8. Approve the award to Bob Richards Chevrolet to guarantee pricing for the 2001
Model Year 4x2 Sport Utility Vehicle, 116-119 Inch Wheelbase (Bid # 00-163).
9. Approve the a~ard to Bob Richards Chevrolet to guarantee pricing for the 2001
Model Year 4x4 Sport Utility Vehicle 116-119 Inch Wheelbase (Bid # 00-163).
10. Consider a request from The University of Georgia for City participation in the
sponsorship of a corporate table in the amount of $395.00 for the Augusta
Economic Outlook 2001 Luncheon.
11. Consider a request from Georgia Golf Hall of Fame for City participation in the
sponsorship ofa corporate table in the amount of$650.00 for the 13th Annual
Induction Banquet.
12. Discussion of the reorganization of the Finance Department.
13. Consider abatement ofta'Xes (2000) for Augusta Woman's Club on property
located at 1005 Milledge Road.
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ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
December 27,2000
1:00 P. M.
SUBSTITUTION:
For Item # 8: Approve the award to Bobby Jones Ford to guarantee pricing for
the 2001 Model Year 4x2 Sport Utility Vehic1e, 116-119 Inch Wheelbase, (Bid # 00-
163).
ADDITIONS TO THE AGENDA:
1. Refund of 1996, 1997 and 1998 taxes in the amount of $46,068.30 to Atlanta Gas
Light for overpayment of taxes on Account 0585507.
2. Refund of 1996, 1997 and 1998 taxes in the amount of$12,374.15 to Atlanta Gas
Light for overpayment of taxes on Account 2006687.
3.
.- 4.
5.
Refund of 1996, 1997 and 1998 taxes in the amount of$154.04 to Atlanta Gas
Light for overpayment of taxes on Account 2006688.
Refund of 1996, 1997 and 1998 taxes in the amount of$3~9.18 to Atlanta Gas
Light for overpayment of taxes on Account 2006689.
Approve the award to Isuzu Trucks of Augusta to guarantee pricing for the 2001
Model Year Stakebody Trucks (Bid # 00-161.
6. Approve the purchase of an Agricultural Tractor for the Public Works Department
- Sanitation Division from Augusta Turf and Tractor Company of Augusta,
Georgia for $23,873.26 (lowest bid offer on Bid 00-165).
7. Authorize Finance Department to hire Assistant Comptroller.
8. Consider approval ofVisa/Master Card Application.
9.
Approie. creation of Positio!l-~oritroLConimittee.
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