The URL can be used to link to this page

Home My WebLink About12-11-2000 Meeting I FINANCE &. APPROPRIATIONS '. COMMITTEE COMMITTEE ROOM - December 11, 2000 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co- Chairman; Bridges and Williams, members; Jim Wall, Attorney; Walter Hornsby, Interim Administrator; Harry Siddall, Fleet Manager; Lon Money, Comptroller; Al Slavens, Finance Consultant; Max Hicks, Utilities Dept. Director; Mary Williams, Utilities Dept.; Brenda Byrd-Pelaez, Interim Human Resources Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Hons. J. Brigham, Cheek, Beard, Colclough, Kuhlke and Mays, Commissioners. 'The Clerk~ We have ~o addendum items t~ add: Mr. Bridges: I move to add. Mr. H. Brigham: Second. Motion adopted unanimously. I A request from Alpha Phi Alpha Fraternity, Inc., Alpha Chi Lambda Chapter lI'or City participation in the sponsorship of the Fourth Annual Unity Breakfast. (Tickets - 515.00 per person), was read. The Clerk: A table is usually eight people. Mr. Williams: I move we approve it and charge it to the Census Complete Count. Mr. Bridges: Second. The funding for this will probably not be available next year since funds will be limited. Motion adopted with Mr. H. Brigham abstaining. A request from the Greater Augusta Arts CouDcll for City participation in the purchase of a corporate table for the 4th Annual Oscar Night America Gala, was read. Mr. Chairman: A table for eight is 5500. Mr. Bridges: I so move and charge it to the Complete Count. Mr. Williams: Second. I Motion adopted unanimously. A request from Ministry in Psalms, IDe. for City participation as a corporate sponsor (5150) for the Founden Day Banquet, was read. I A request from Richmond County Neighborhood Association Alliance, IDe. for City participation in the purchase of a table in the amount of 5220 for the Fifth Annual Neighborhood Alliance Banquet, was read. A request from the Augusta Richmond County Civic Center for City participation in the purchase of a table for the Second Annual Performance of the African-American Philharmonic Orchestra in concert with the Paine College Concert Choir, was read. Mr. Bridges:, I'll so move and that we ,charge these three to the Complete Count. Mr. Williams: Second. Mr. Bridges: Next year we will probably not be able to do these due to budgetary constraints. Mr. Chairman: Lena, will you send them a letter to that effect? The Clerk: Yes, sir. Motion adopted unanimously. I A request to approve the second year renewal of the Vehicle Maintenance' Services Contract by SKE-Baker Support Services on a monthly basis, was read. Mr. Siddall: I would request that you place them on a probationary status during the second year of the contract so that they perform to the level that I feel they need to. I feel that they are now a little below the performance level. After a short discussion, Mr. Bridges: I move for approval as recommended. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve the sale of excess equipment to the Georgia-Carolina Boy Scouts of America for 55,000.00, was r~d. Mr. Siddall: These are some vehicles that are to be replaced. lMr. Williams: I would like to see the model years of these vehicles. I Mr. Wall: I know that we have sold to other governmental entities and to Paine College without going through public bids. I'm concerned about selling to non-profit :;: .-' .. I organizations such as the Boy Scouts because you will receive other similar requests and I would urge you not to do this. You can still sell them at auction. The Mayor noted that he would not participate in any discussion on this matter since he is a member of the Board of the Boy Scout orpni7,J1tion. Mr. Bridges: Based on the Attorney's recommendation, I mov~ that we accept this as information. Mr. Williams: I second that. Motion adopted unanimously. . . . A request to approve the award to Bob Richards Chevrolet 8i the s~pplier of 2001 Model Year Chevrolet Impala Law Enforcement Vehicles for all Public Safety Departments (lowest bid otTer on Bid 00-149), was read. Mr. Bridges: I move approval. Mr. Williams: Second. Motion adopted unanimously. I A request to approve proceeding with the Request for OtTers for a Debt Service Fund Forward Supply Contract to invest the monthly sinking fund depos~ts for the 1996/97 and 2000 Bond bsues, was read. Ms. Williams: This will allow us to get a higher rate of interest on our deposits. Mr. Williams: I move it be approved. Mr. Bridges: Second. Motion adopted unanimously. A request to approve adding On-CaD Maintenance Penonnel at the Filter Plant to Rotational Drive List on the Drive Home Approval. (Funded by Account No. 506043520-5312710) After a short discussion, Mr. Bridges: I move for approval. Mr. H. Brigham: Second. I Motion adopted unanimously. The Committee next discussed the reorganization of the Finance Department. Ms. Pelaez stated that they reviewed the organizational chart and recommendations from Cherry, Bekaert & Holland and noted that there were questions as to whether the Administrator or the Finance Director woUld be responsible for the preparation of the budget and why the positions should be reclassified. She also questioned why some salary grades should be changed if the job duties are not being changed. I Mr. Plowman indicated that in accordance with their recommendation the Finance Director would gather the information necessary for the development of the budget and do the work necessary for its preparation. He would then work in conjunction with the Administrator who would present the budg~ for. adoption. ,. Mr. Williams: I move that we advertise as soon as possible for applicants for the position of Finance Director. Motion dies for lack of a second. After further discussion, Mr. Chairman: I would suggest that we retain this in the Committee until the second Finance Committee meeting in December and have the working group, which would consist of the Attorney, the Finance Department, the Human Resources Director and Mr. Plowman, convene with all alternatives lined out and then come back to us with a recommendation. I Mr. Bridges: I'll make that motion. Mr. Chairman: I'll second that motion. After further discussion, the motion was adopted with Mr. Williams voting "No". ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I FINANCE & APPROPRIA nONS AGENDA COMMITTEE ROOM - December 11, 2000 1:00 P. M. 1. Consider a request from Alpha Phi Alpha Fraternity, Inc., Alpha Chi Lambda Chapter for City participation in the sponsorship of the Fourth Annual Unity Breakfast. (Tickets - $15:,00 per person) 2. Consider a request from the Greater Augusta Arts Council for City participation in the purchase of a corporate table for the 4th Annual Oscar Night America Gala. 3. Discuss operations in the Finance Department. 4. Consider a request from Ministry in Psalms, Inc. for City participation as a corporate sponsor ($150) for the Founders Day Banquet. 5. Consider a request from Richmond County Neighborhood Association Alliance, Inc,. for City participation in the purchase of a table in the amount of $220 for the Fifth Annual Neighborhood Alliance Banquet. ~ ,. '1' 6. Approve the second year renewal of the Vehide Maintenance Services Contract by SKE-Baker Support Services on a monthly basis. I 7. Approve the sale of excess equipment to the Georgia-Carolina Boy Scouts of America for $5,000.00. 8. Approve the award to Bob Richards Chevrolet as the supplier of 200 1 Model Year Chevrolet Impala Law Enforcement Vehicles for all Public Safety Departments (lowest bid offer on Bid 00-149). 9. Approval to proceed with the Request for Offers for a Debt Service Fund Forward Supply Contract to invest the monthly sinking fund deposits for the 1996/97 and 2000 Bond Issues. I I' ADDENDUM FINANCE & APPROPRATlONS AGENDA' DECEMBER 11, 2000 1:00 P.M. ADDTlTIONS TO AGENDA: 1. Approve Request to add On-Call Maintenance Personnel at Filter Plant to Rotational Drive List on the Drive Home Approval(Funded by Account No. 506043520-5312710). 2. Consider a request from the Augusta Richmond County Civic Center for City participation in the purchase ofa table for the Second Annual Performance of the African -American Philharmonic Orchestra in concert with the Paine College Concert Choir. 1 I