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HomeMy WebLinkAbout11-27-2000 Meeting I I I FINANCE & APPROPRIATIONS . COMMITIEE COMMITIEE ROOM - November 27,2000 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co- Chairman; Bridges and Williams, members; Jim Wall, Attomey; Walter Hornsby, Interim Administrator; Lon Morrey, Comptroller; Al Slavens, Finance Dept. Consultant; Harry Siddall, Fleet Manager; Keven Mack, HND Director; Michael Greene, Asst Com. of P. W. - Operations Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Stacey Eidson of The Metropolitan Spirit, Heidi Coryell of The Augusta Chronicle and Hons. Cheek, Colclough, Beard, Mays and J. Brigham, Commissioners. A request to approve Walter Hornsby and Keven Mack as the authorized signatures on the HND bank accounts, was read. Mr. Mack: Mr. Hornsby is just taking Mr. Oliver's place. Mr. Wall: Mr. Chairman, we need to substitute Walter for Randy on every account that Randy was on. Mr. Bridges: Do we need that motion ~ place of this one here? " Mr. 'Wall: It would be my suggestion. Mr. Bridges: I make the motion we substitute Walter Hornsby for all the signatures that normally would require the former Administrator, Randy Oliver. Mr. Chairman: And that's on the Housing and Neighborhood Development's bank accounts and all accounts. Mr. Bridges: 9n all accounts. Mr. Chairman: As recommended by the lawyer. Mr. Bridges: Correct. Motion adopted unanimously. A request to approve counter-otTer to acquire property identified as Tax Map 37-3, :Parcell06 for $378,000, was read. Mr. Wall: We are recommending approval and this is funded by SPLOST money. Mr. Bridges: I so move. Mr. Williams: I'll second it. Motion adopted unanimously. I The Committee heard a progress report regarding the operations in the Finance Department. At this time the Committee heard presentations from Mr. Slavens, Mr. Plowman of Cherry, Bekaert & Holland and Mr. Morrey regarding the continuing oversight of operations in the Finance Department. Matters discussed included the extension of Mr. Slavens' contract, the filling of vacant positions, the possible upgrading of existing salary levels and the development of a new organizational chart with corresponding areas of responsibilities. Mr~ Bridges: I move that we accept'this as information with the caveat that Mr. Slavens get with Ms. Pelaez and verify that she has no problems with the personnel changes and bring it back to our next Committee meeting. Mr. Williams: Second. Motion adopted unanimously. The Committee next discussed Proposed Finance Committee Ovenight Responsibilities. I Mr. Chairman: I have tried to come up with a calendar for the coming year for. . this Committee for reporting from the various departments_ for oversight. I'm asking for you to work with the affected department head, Auditor, Comptroller or Administrator to bring reports to our second meeting every month for our information. Mr. Morrey: On the June report we need to have the audit completed in June. You need more than an audit progress report and we do have that deadline. You may need to list it as year 2000 audit. Mr. Cheek: April might be a good time for the audit progress report. Mr. Bridges: I make a motion that we adopt this in the format as amended and I see no reason to carry this to full Commission since this is Committee action. Mr. H. Brigham: Second. Motion adopted IlDanimously. . . Mr. Bridges: I'd like to make a recommendation to the Committee that we pass a motion to recommend to the full Commission the formation of a citizens budget review committee for the year 2002 and that each Commissioner get an I I I I appointment of a business leader or person of their choosing that they think would be responsible to serve on this committee including the Mayor and that this committee begin now preparing for the 2002 budget what changes we need to make and what areas we can save money in. I think Mr. Jerry Brigham also mentioned the possibility of forming a citizens committee to find additional sourees of'revenue and. I think this committee could perform that function as welL They could perhaps give us an updated report sometime in April and a final report in June or July . because we would be in the budget process at that time. I'D make that in the form of a motion to form this eommittee with the Commissioners and the Mayor having appointments to the committee. /" Mr. Williams: Second. Motion adopted llnanim.ously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM II' FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - November 27,2000 1:00 P. M. 1. Approve Walter Hornsby and Keven Mack as the authorized signatures on the HND bank accounts. 2. Motion to approve counter-offer to acquire property identified as Tax Map 37-3, Parcel 106 for $378,000. 3. Progress report regarding the operations in the Finance Department. 4. Discuss Proposed Finance Committee Oversigh~ Responsibilities. l