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HomeMy WebLinkAbout10-31-2000 Meeting I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - October 31, 2000 1:00 P. M. PRESENT: Hons. Shepard, Chairman; H. Brigham, Co-Chairman; Bridges and Williams, members; Harry Siddall, Fleet Manager; Michael Greene, Asst. Director of P.W. - Operations Division; Brenda Byrd Pelaez, Interim Human Resources'Director; ..Jim Wall, Attorney; Donna Williams, Asst. Comptroller; Walter Hornsby, Interim Administrator; Keven Mack, HND Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: George Eskola ofWJBF Television, Heidi Coryell of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Kuhlke, J. ~righam, Colclough, Mays, Beard and Cheek, Commissioners. The Clerk: We have a request to add one item to the agenda. Mr. Bridges: I so move. Mr. H. Brigham: Second. I Motion adopted unanimously with Mr. Williams out of the room. A request to' approve the purchase of Two (2) Elliptical Tanker Fire Trucks for the Augusta Richmond County Fire Department from Harless Fire Equipment Company of Bessemer, Alabama for $156,300.00 each, a total of $312,600.00 (lowest bid otTer on Bid 00-104), was read. A request to approve the purchase of One (1) Hooklift Truck for the Public Works Department - Landfill Division from Mays International of Augusta, Georgia for $92,359.06 (lowest bid offer on Bid 00-113), was read. A request to approve the award to Augusta Dodge as the supplier of the 2001 Model Year 8,500 GVW Cab & Chassis and Utility-Bodied Trucks for aU departments (lowest bid otTer on Bid 00-123), was read. A request to approve the award to Southlake Ford as the supplier of the' 2001 Model Year 10,000 GVW Single Rear Wheel4x4 Extended Cab Pickup Trucks for aU departments (lowest bid otTer on Bid 00-124), was read. A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Whecl4x2 Extended Cab Pickup Trucks.- for all departments (lowest bid offer on Bid 00-124), was read. I A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Regular Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-124), was read. I A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Crew Cab Pickup Trucks"for all departments (lowest bid offer on Bid 00-125), was read. A request to approve the award to Augusta Dodge as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Regular Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-126), was read. A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Extend~d Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-126), was read. A request to approve the award to Bobby Jones Ford as the supplier of the ~301 Model Year 10,000 GVW Dual Rear Wheel Crew Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-127), was read. A request to approve the award to Butler Chrysler as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Cab & Chassis Regular Cab Trucks for aU departments (lowest bid offer on Bid 00-128), was read. A request to approve the award to Augusta Dodge as the supplier of the 20ch Model Year 10,000 GVW Dual Rear Wheel Utility Bodied Regular Cab Trucks for all departments (lowest bid offer on Bid 00-128), was read. I A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Cab & Chassis and Utility Bodied Regular Cab Trucks for all departments (lowest bid offer on Bid 00-129), was read. A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year Midsize Automobiles for all departments (lowest bid offer on Bid 00-130), was read. A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 8,500 GVW 4x4 Extended Dab and 4x2 & 4x4 Crew Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-131), was read. A request to approve the award to Augusta Dodge as the supplier of the 2001 Model Year 8,500 GVW 4x2 & 4x4 Regular Cab and 4x2 Extended Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-131), was read. I I A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 4x2 Regular Cab and 4x2 & 4x4 Extended Cab Compact Pickup Trucks for all departments (lowest bid offer on Bid 00-132), was read. A request to approve the award to Butler Chrysler as the supplier of the 2001 Model Year 4x4 Regular Cab Compact Pickup Trucks for aD departments (lowest bid offer on bid 00-132), was read. A request to approve the award to Butler Chrysler as the supplier of the 2001 Model Year 4x2 Regular Cab Short and Long Bed FuD Size Pickup Trucks for aD departments (lowest bid offer on Bid 00-133), was read. A request to approve the award to Bob Richards Chevrolet as the supplier of the 2001 Model Year 4x4 Regular ~ab Short and Long Bed. FuD Size Pickup Trucks for all departments '(Iowest bid offer on Bid 00-133), was read. A request to approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 4x2 Extended Cab Full Size Pickup Trucks for all departments (lowest bid offer on Bid 00-133), was read. I A request to approve the award to Augusta Dodge as the supplier of the 2001 Model Year 4x4 Extended Cab Full Size Pickup Trucks for all departments (lowest bid offer on Bid 00-133), was read. A request to approve the award to Augusta Dodge as the supplier of the 2001 Model Year Full Size Automobiles for all departments (lowest bid offer on Bid 00- 134), was read. A request to approve the award to Bobby Jones Ford as. the supplier of the 2001 Model Year Ford Crown Victoria P71 Automobiles for all Public Safety Departments (lowest bid offer on Bid 00-135), was read. A request to approve the purchase of six (6) 24,000 GVW Dump Trailers for the Public Works Department - Sanitation Division from Crosley Trailers, Inc. of Starke, Florida for $61,176.00 (lowest bid offer on Bid 00-137), was read. Mr. Bridges: I make a motion we accept Mr. Siddall's recommendations. Mr. H. Brigham: I'll second that. Motion adopted unanimously. I A request to consent to contract for professional services with University of Georgia Small Business Development Center for market analysis services for downtown Augusta at a cost not to exceed $10,000, was read. Mr. Kuhlke: It is my understanding that these funds are in the DDA's budget. Mr. Bridges: A motion we approve with the funds coming from money budgeted in the DDA account. I Mr. Williams: Second. Motion adopted unanimously. The Committee next discussed the need for Project Manager at Golf Hall of Fame and funding. Ms. Smith: The majority of the work has been completed in this phase. We are continuing to pay the P,roject Manager at the same rate, and Rick is recommending that we consider suspending the payments until we reach the next stage of development. If we continue to pay him during the period of no activities, we are likely to overrun the budget. Mr. Chairman: So we could just set this money aside and later when it's earned, apply it to services that are rendered. Mr. Bridges: I so move. Mr. H. Brigham: Second. I " Motion adopted unanimously. A request to accept as information the Annual Valuation of the GMA Pension Plan as of March 1, 2000, was read. Mr. Bridges: I move we receive this as information. Mr. Williams: Second. Motion adopted unanimously. A request to approve amendment to Augusta Richmond County Code Section 2-2-32 (Version 1 - Augusta Museum only; Version 2 - Augusta Museum and Lucy Craft Laney Museum), was read. Mr. Kuhlke: This amendment would allocate $300,000 to the Augusta Museum and $75,000 to the Lucy Craft Laney Museum. This would give about 50% of the budget request to each museum. Mr. Williams asked that consideration be given to funding the Lucy Laney Museum in the amount of $150,000. I I After further discussion, Mr. Bridges: I make a motion that the Chairman appoint a sub-committee to get together with the CVB and these other groups and representatives from both museums to try and work out an agreement and bring a recommendation back to this Committee at the second meeting in November. Mr. Chairman: I'll second the motion. Motion adopted unanimously. A request to approve Ordinance to amend Augusta Richmond County Code Section 2-1-4(b)(2)b so as to increase and establish the business tax and to amend Augusta Richmond County Code Section 2-1-9 (b) so as to increase and establish the business tax for professionals, was read. After a discussion, Mr. Bridges: I move for approval. . Mr. Chairman: I'll second it. Mr. Williams: I'd make a substitute motion that we send this to the Commission without a recommendation. Mr. H. Brigham: Second. I (Vote on substitute motion) Motion adopted unanimously. The Committee next discussed the assignment of ovenight responsibilities to Finance Committee memben. (Requested by Commissioner Shepard) Mr. Chairman: We're looking to systematize how we bring issues before the FiIiance Committee and I'm looking at some various scenarios for more regular reporting on budget, on the audit status, on purchasing, fleet management and then the Tax Commissioner and the Tax Assessor. rdon't really need any action on this but we've talked about assigning individual Cominissioners in these areas and rotating it. We might. also have a certain report come to the Committee in a certain month. Walter hasn't had a chance to look at this so I'd like to hold this in the Committee until next time. We are also talking about having a work session on finance and are trying to get that scheduled along with a budget session. . ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission I NWM I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - October 31, 2000 1:00 P. M. 1. Consent to contract for professional services with University of Georgia Small Business Development Center for market analysis services for downtown Augusta at a cost not to exceed $10,000. 2. Discuss need for Project Manager at Golf Hall of Fame and funding. 3. Accept as information the Annual Valuation of the GMA Pension Plan as of March 1,2000. , 4. Approve the purchase of Two (2) Elliptical Tanker Fire Trucks for the Augusta Richmond County F~ Department from Harless Fire Equipment Company of . Bessemer, Alabama for $156,300.00 each, a total of$312,600.00 (lowest bid offer on Bid 00-104). 5. Approve the purchase of One (I)Hooklift Truck for the Public Works Department - Landfill Division from Mays International of Augusta, Georgia for $92,359.06 (lowest bid offer on Bid 00-113). 6. Approve the award to Augusta Dodge as the supplier of the 2001 Model Year 8,500 GVW Cab & Chassis and Utility-Bodied Trucks for all departments. (lowest bid offer on Bid 00-123) 7. Approve the award to Southlake Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel 4x4 Extended Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-124) 8. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel 4x2 Extended Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-124) 9. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Regular Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-124) 10. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Crew Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-125) 11. Approve the award to Augusta Dodge "as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Regular Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-126) 12. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year '.1"' 10,000 GVW Dual Rear Wheel Extended Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-126) 13. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Crew Cab Pickup Trucks for all departments (lowest bid offer on Bid 00-127) 14. Approve the award to Butler Chrysler as the supplier of the 2001 Model Year 10,000 GVW Dual Rear Wheel Cab & Chassis Regular Cab Trucks for an departments. (lowest bid offer on Bid 00-128) 15. Approve the award to Augusta Dodge as the supplier of the 2001 Model Year . . . 10,000 GVW Dual Rear Wheel Utility Bodied Regular Cab Truc~ for all dePartments. (lowest bid offer on Bid 00-128) 16. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 10,000 GVW Single Rear Wheel Cab & Chassis and Utility Bodied Regular Cab Trucks for all departments. (lowest bid offer on Bid 00-129) 17. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year Midsize Automobiles for all departments. (lowest bid offer on Bid 00-130) - I 18. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 8,500 GVW 4x4 Extended Dab and 4x2 & 4x4 Crew Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-131) 19. Approve the award to Augusta Dodge as the supplier of the 2001 Model Year 8,500 GVW 4x2 & 4x4 Regular Cab and 4x2 Extended Cab Pickup Trucks for all departments. (lowest bid offer on Bid 00-131) 20. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 4x2 Regular Cab and 4x2 & 4x4 Extended Cab Compact Pickup Trucks for all departments. (lowest bid offer on Bid 00-132) 21. Approve the award to Butler Chrysler as the supplier of the 2001 Model Year 4x4 Regular Cab Compact Pickup Trucks for all departments. (lowest bid offer on bid 00-132) 22. Approve the award to Butler Chrysler as the supplier of the 2001 Model Year 4x2 Regular Cab Short and Long Bed Full Size Pickup Trucks for all departments. (lowest bid offer on Bid 00-133) 23. Approve the award to Bob Richards Chevrolet as the supplier of the 2001 Model Year 4x4 Regular Cab Short and Long Bed Full Size Pickup Trucks for all departments. (lowest bid offer on Bid 00-133) I 24. 'Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year 4x2 Extended Cab Full Size Pickup Trucks for all departments. (lowest bid offer on Bid 00-133) 25. Approve the award to Augusta Dodge as the supplier of the 2001 Model Y-ear 4x4 Extended Cab Full Size Pickup Trucks for all dep~ents. (lowest bid offer on Bid 00-133) 26. Approve the award to AUgusta Dodge as the supplier of the 2001 Model Year Full Size Automobiles for all departments. (lowest bid offer on Bid 00-134) 27. Approve the award to Bobby Jones Ford as the supplier of the 2001 Model Year Ford Cr~wn,Victoria P71 Automobiles for all Public Safety Departments. (lowest bid offer on Bid 00-135) . 28. Approve the purchase of six (6) 24,000 GVW Dump Trailers for the Public Works Department - Sanitation Division from Crosley Trailers, Inc. of Starke, Florida for $61,176.00. (lowest bid offer on Bid 00-137) 29. Motion to approve amendment to Augusta Richmond County Code Section 2-2- 32 (Version 1 - Augusta Museum only; Version 2 - Augusta Museum and Lucy Craft Laney Museum). 30. Discuss assignment of oversight responsibilities to Finance Committee Members. (Requested by Commissioner Shepard) , ADDENDUM FINANCE & APPROPRIATIONS AGENDA October 31, 2000 1:00 P. M. ADDITION TO THE AGENDA: 1. Motion to approve Ordinance to amend Augusta Richmond County Code Section 2-1-4(b )(2)b so as to increase and establish the business tax and to amend Augusta Richmond County Code Section 2-1-9 (b) so as to increase and establish the business tax for professionals.