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HomeMy WebLinkAbout08-28-2000 Meeting I FINAi\fCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - August 28, 2000 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co- Chairman; Bridges and Williams, members; Jim Wall, Attorney; Walter Hornsby, Deputy Administrator; Harry Siddall, Fleet Manger; Michael Greene, Asst. Director of P.W. - Operations Division; Lon Morrey, Comptroller; Heather Jenia, Transit Department; North Williamson, Deputy Tax Commissioner; Rick Acree, Asst. Director ofP.W.- Facilities Management Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit, other members of the news media and Hons. J. Brigham, Cheek, Beard, Mays and Colclough, Commissioners. The Clerk: We have a request to delete Item #1 from the agenda. This was previously handled at the Commission meeting on June 6. !vir. Bridges: I so move. Mr. Williams: Second. I Motion carries unanimously with Mr. Shepard out of the room. A request from the Augusta Metro Chamber of Commerce for sponsorship of a corporate table in the amount of $350 for the Women in Business event. (Funded from Commission Other or Promotion Account), was read. At this time Ms. Elizabeth Guilfoyle-Wehman from the Augusta Metro Chamber of Commerce appeared before the Committee regarding the above request. Mr. Bridges: I make a motion that we purchase the table and charge it to Commission Other. Mr. Williams: I second that motion. Mr. Morrey: There is a little less than $300 in Commission Other. Mr. Mayor: I think there is some money left over in the Census account and you may want to transfer some of that. Mr. Bridges: fll amend my motion to allow for the purchase of the corporate table and transfer the funds to cover that from the Census Committee account into Commission Other. I Mr. Williams: I'll second that. Motion adopted unanimously with Mr. Shepard out of the room. I A request to approve sale of 9,344.44 square feet (0.21 acres) of County property to Louise Coleman for the sum of $1,750.00, was read. Mr. Bridges: I so move. Mr. Williams: Second. Motion adopted unanimously with Mr. Shepard out of the room. A request to approve the purchase of a Tool Carrier Loader for the Public Works Department - Maintenance Division from Southern PQwer & Equipment Company for $86,995.00 (lowest bid offer on Bid 00-093), was read. A request to approve the purchase of a Tool Carrier Loader for the Public Works Department - Landfill Division from Southern Power & Equipment Company for $95,145.00 (lowest bid offer on Bid 00-103), was read. A request to approve the purchase of two Truck Mounted Street Sweepers for the Public Works Department - Maintenance Division from Stith Equipment Company for a total of $265,314.00 ($132,657.00 each) (lowest bid offer on Bid 00- 103), was read. A request to approve the purchase of a Sewer Rodder Truck for the Utilities Department - Construction Division from P & H Supply Company for $64,770.00 (lowest bid offer on Bid 00-099), was read. I A request to approve the purchase of a Tractor with a Brush Cutter for the Utilities Department - Construction Division from Jenkins Tractor Company for $37,232.20 (lowest bid offer on Bid 00-100), was read. Mr. Bridges: I make a motion we accept low bid on Items 4 through 8. Mr. Williams: I'll second it. Motion adopted unanimously with Mr. Shepard out of the room. A request to increase funding for the Board of Elections budget in account number 101-014110-52.33111 to cover the bill for publishing ads in the amount of $5,557.65 for Special Purpose Local Option Sales Tax and General Obligation Bond (funded from General Fund Contingency), was read. Mr. Bridges: I move for approval. I Mr. Williams: Second. I Motion adopted unanimously with Mr. Shepard out of the room. A request to approve the purchase of an ad in the September '00 issue of the Georgia County Government Magazine "Family Album". (Funded from Promotion Account), was read. * Full page * 2/3 page * ~ page * ~ page $500 $365 $300 (island) $275 (horizontal) Mr. Bridges: I make a D,lotion that we do the full page ad. Mr. Williams: I'll second it. Motion adopted unanimously with Mr. Shepard out of the room. A request to accept the 1999 Audited Annual Financial Statements draft report, was read. I Mr. Kip Plowman of Cherry, Bekaert & Holland made a short presentation regarding the draft report ~d noted that he would go into more detail in two weeks at the next meeting with the final report. Mr. Bridges: I make a motion we accept the draft report. Mr. Williams: Second. Motion adopted unanimously with Mr. Shepard out of the room. A request to approve Adoption Agreement for the 1998 Augusta Money Purchase Plan, was read. (Mr. Shepard enters the meeting) Mr. Bridges: I so move. Mr. Williams: Second. Motion adopted unanimously. I A request for authorization to allow the volunteer organization of Animal Control to establish a checking account funded by contributions to the Animal I Control Animal WelfareNolunteer Fund, was read. Mr. Morrey: This is for the volunteer group and they receive small contributions from time to time. They would like to buy miscellaneous items such as leashes, flea dip and similar items and we thought this would be the easiest way to do this. The checking account will have two signatures and they will provide us with periodic reports. I do not believe it will be a large amount of money, but if they starting raising substantial contributions, we would have to go back and revisit this. I After a short discussion, Mr. Bridges: I make the motion that we approve the establishment of the checking account as proposed. Mr. Chairman: I second that. Mr. Morrey: We ~ll be receiving quarterly reports from them. Mr. Bridges: I'll add that to the motion. Motion adopted unanimously. A request to approve funding for the creation of fulltime presiding judge of Juvenile Court and for an associate Juvenile Court judge. (Cost to be determined and funded from General Fund Contingency), was read. Mr. Morrey: This will save us about $1,900 for the rest.ofthis year for the salary I costs. Mr. Wall: This is state legislation which creates a circuitwide juvenile court system funded at the State level rather than the County level. Herbert Kernaghan will be the full-time judge in our area of Burke, Richmond and Columbia Counties and the part- time judge will handle cases at the discretion of the chief judge. We will be responsible for the benefits of the two judges as we do for other employees. Mr. Bridges: I so move as presented. Mr. Williams: Second. Motion adopted unanimously. Sheriff Webster: We have built a warehouse to use for evidence storage and a quarterm~ter' s room and we were looking for some shelving for it. The shelving would cost around $30,000 and last week we found a man who had some in a warehouse. When we went up to look at it, we found he also had quite a few items such as desks, chairs, filing cabinets, lamps and other items that are in very good condition. He offered us an overall price for all of it. It could be useful for the City and I would like to see purchase it. I I Mr. Morrey: We did look at it and it is indeed in very good condition. We could probably buy the whole package for just a little more than the Sheriff would have spent for just the shelving. We could take an inventory of what we have and offer this to the various departments. Sheriff Webster: $40,000 would buy it all. After further discussion, Mr. Bridges: I make a motion that we add this item and approve the purchase of this equipment. Mr. H. Brigham.: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting ~as adjourned. Lena 1. Bonner Clerk of Commission NWM I I FINANCE & APPROPRIA nONS AGENDA COMMITIEE ROOM - August 28, 2000 1:00 P. M. 1. Request for abatement of taxes for 1929 Walton Way. 2. A request from the Augusta Metro Chamber of Commerce for sponsorship of a corporate table for the Women in Business event. (Funded from Commission Other or Promotion Account) 3. Motion to approve sale of 9,344.44 square feet (0.21 acres) of County property to Louise Coleman for the sum of$I,750.00. 4. Approve. the purchase of a Tool Carrier Loader for the Public Works Department ~ Maintenance Division from Seuthern Power & Equipment Company for' . $86,995.00 (lowest bid offer on Bid 00-093). 5. Approve the purchase of a Tool Carrier Loader for the Public Works Department - Landfill Division from Southern Power & Equipment Company for $95,145.00 (lowest bid offer on Bid 00-103). 6. Approve the purchase of two Truck Mounted Street Sweepers for the Public Works Department - Maintenance Division from Stith Equipment Company for a total of $265,3 14.00 ($132,657.00 each) (lowest bid offer on Bid 00-103). 7. Approve the purchase of a Sewer Rodder Truck for the Utilities Department- Construction Division from P & H Supply Company for $64,770.00 (lowest bid offer on Bid 00-099). 8. Approve the purchase of a Tractor with a Brush Cutter for the Utilities Department - Construction Division from Jenkins Tractor Company for $37,232.20 (lowest bid offer on Bid 00-100). 9. Increase funding for the Board of Elections budget in account number 101-01 4110-52.33111 to cover the bill for publishing ads in the amount of$5,557.65 for Special Purpose Local Option Sales Tax and General Obligation Bond (funded from General Fund Contingency). 10. Motion to approve the purchase of an ad in the September '00 issue of the Georgia County Government Magazine "Family Albwn". (Funded from Promotion Account) * Full page * 2/3 page * Y2 page * Y2 page $500 $365 $300 (island) $275 (horizontal) 12. Motion to approve Adoption Agreement for the 1998 Augusta Money Purchase Plan. 11. Motion to accept the 1999 Audited Annual Financial Statements draft report. 13. Authorization to allow the volunteer organization of Animal Control to establish a checking account funded by contributions to the Animal Control Animal W elfareN olunteer Fund. 14. Motion to approve funding for the creation of fulltime presiding judge of Juvenile Court and for an associate Juvenile Court judge. (Cost to be determined and funded from General Fund Contingency) ADDENDUM FINANCE & APPROPRIATIONS AGENDA August 28, 2000 1:00 P. M. DELETION FROM THE AGENDA: Item # 1.