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HomeMy WebLinkAbout07-24-2000 Meeting 1 FINANCE & APPROPRIATIONS COMMITIEE COMMITTEE ROOM - July 24, 2000 1:00 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chairman; H. Brigham, Co- Chairman; Bridges and Williams, members; Jim Wall, Attorney; Randy Oliver, Administrator; Harry Siddall, Fleet Manager; North Williamson, Tax Commissioner's Office; Meg Woodward, Tax Assessor's Office; Lon Morrey, Comptroller; Donna Williams, Asst. Comptroller; Clifford Rushton, IT Director; Tameka Allen, IT Department; Heyward Johnson, Transit Director; Heather Jenia, Transit Department; Geri Sams, Purchasing Director; Betty Griffm, Payroll Supervisor; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Cheek, Mays, J. Brigham and' Kuhlke, Commissioners. The Clerk: We have a request for three items to be added to the agenda. Mr. H. Brigham: I so move. Mr. Bridges: Second. Motion adopted unanimously. 1 A request to approve refund of 1997 and 1998 taxes in the amount of $258.60 to Moses & WilIene Holmes for overpayment of taxes on Map 132, Parcel 314, was read. A request to approve refund of 1998 taxes in the amount of $129.29 to Lorenzo & Sandy Wilder for overpayment of taxes on Map 131, Parcel 313, was read. Mr. Bridges: I make a motion we approve one and two. Mr. Williams: Second. Motion adopted unanimously. A request to approve refund of 1997 and 1998 taxes in the amount of $376.48 to Pointe South Golf Club for overpayment of taxes on Account No. 2017478, was read. Mr. Bridges: I make a motion we approve the refund.' Mr. H. Brigham: Second. -- -I Motion adopted unanimously. A request to approve refund of 1996, 1997 and 1998 taxes in the amount of $4,707.16 to Baja Club for overpayment of taxes on Account No. 2036068, was read. 1 Mr. Bridges: I so move. Mr. Oliver: They did not file a return on this and it was asswned that the value increased 50% per year and they were billed based upon that. They then came in recently and asked to amend that because it was wrong and it's because they didn't do what they were supposed to do. Mr. Chairman: I'll second the motion for purposes of discussion. Mr. Bridges: So we would be refunding penalty and interest in this amount? Mr. Williamson: Yes. Mr. Bridges: I make a motion that we deny. Mr. Williams: I second that motion. Mr. Williamson: That's the penalty and interest on the amount in excess of what he should pay. Mr. Bridges: I'd like to amend my motion that we do not refund the penalty and interest and refund strictly that amount that would be the difference in the value. 1 Mr. Williams: I'll second that motion. Motion adopted unanimously. A request to approve the purchase of a Landscape Truck for the Trees & Landscape Department from Isuzu Trucks of Augusta for $29,400.00 (lowest bid offer on Bid 00-095), was read. Mr. Bridges: I move for approval. Mr. Chairman: I'll second the motion for purposes of discussion. Motion adopted unanimously. A request for relief of penalty and interest for Crystal Creek, Inc. (Map 157; Parcel 4.01-1), was read. Mr. Bridges: I make a motion that we refund the penalty and not the interest. I, Mr. Williams: Second. I Motion adopted unanimously. A request to approve a professional services contract with Mary Grady for thirty (30) hours of service, with a twenty (20) hour extension, at a rate of $50 an hour, not to exceed $2500.00, was read. Mr. Johnson: Mary Grady worked with our transit grants when she worked with the City, and she helped prepare the reports for the audit each year and the triannual review which occurs every three years. We have some questions yet to be answered and the responses are due within the next month. I'm in need of her services in order to get these reports in as required and this is the reason for the request. Mr. Oliver: I concur with Mr. Johnson's request to retain Mrs. Grady's services at this time to provide the information. Mr. Bridges: I'll make the motion that we approve the contract with Mrs. Grady as stated in the agenda book. Mr. Williams: I'll second it. I After further discussion of the matter, the motion was put and adopted unanimously. The Committee next discussed Mileage Reimbursement Policy for employees. Mr. Cheek stated that he had been approached by some employees whose reimbursements had been delayed for the use of their cars in the performance of their jobs. . Ms. Griffin responded that she was aware of the problem and that it had been corrected so that it would not reoccur. Mr. Bridges: I move that we receive this as information. Mr. H. Brigham: Second. Motion adopted unanimously. A request to authorize an extension of the audit contract with Cherry, Bekaert & Holland through fiscal year ending December 31, 2002 and engage firm to provide various consulting services at 80%) of established hourly rates, was read. I Mr. Oliver: This would extend our contract with them for three years and their fee would remain the same. They will also provide us with additional services of about 60 hours worth of consulting services related to setting up certain things in the system such as divisions of revenue and report generation. I After further discussion, Mr. Bridges: I make a motion to approve as per the agenda item. Mr. H. Brigham: Second. After additional discussion, Mr. Oliver: If you would like, we can bring anything related to additional services regarding costs for work on GASB 34 back to you for approval. Mr. Williams: I would appreciate it if you would add that to the motion. Mr. Bridges: I'll accept that. Motion adopted unanimously. Mr. Chairman: We have a request for a legai meeting to discuss personnel. Mr. Williams: I so move we go into legal session to discuss personnel. Mr. H. Brigham: Second. [LEGAL MEETING] I Motion adopted unanimously. At the close of the legal meeting, the meeting was reopened to the public. Mr. Chairman: Do we have a motion to add the authorization for the Chairman to sign an affidavit? Mr. Bridges: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. Mr. Chairman: The only item remaining is the discussion operations of Finance Department. No discussion noted. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I NWM I CLOSED MEETING AFFIDAVIT STATE OF GEORGIA COUN1Y OF RIOlMOND AFFIDA vrr OF PRESIDING OFFICER Stephen E. Shepard, Chairman of the Finance Committee of the Augusta-Richmond County Commission, being duly sworn, states under oath that the following is true and accurate to the best of his knowledge and belief: 1. The ~ Committee of the Aug=a-Riclunond Cnnnty Gommi.<swn meeting on :2.tI ,2000. met in a duly advertised 2. During such meeting, the Committee voted to go into closed session. 3. all d d 2.: A~ / d d d The executive session was c e to or er at .... -, ..... p.m. an a journe at .1 · b .r ,). 01 ;QIJ:/p.m. 4. The subject matter of the closed portion of the meeting was devoted to the following matter(s) within the exceptions provided in the Open Meetings law: I _ Consultation with the county attorney or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or employee may be directly involved as provided in O.c.G.A S 50-14-2(1); _ Discussion of tax matters made confidential by state law as provided by O.c.G.A S 50-14- 2(2) and (wert the cittttion to the /egIl authority making the tax mtItter crnjidRntial) _ Discussion of real estate as provided byO.C.GA. S 50-14-3(4); ~iscussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.C.GA. S 50-14-3(6); _ Other (describe the exemptitm to the open 1116!tings law}. as provided in {insert the cittttion to the ferpJ . .ti- (1. O. This)!t::day of~, 2000. ~tePhen E. Shepard, Chairman I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - July 24, 2000 1:00 P. M. 1. Motion to approve refund of 1997 and 1998 taxes in the amount of $258.60 to Moses & Willene Holmes for overpayment of taxes on Map 132, Parcel 314. 2. Motion to approve refund of 1998 taxes in the amount of$129.29 to Lorenzo & Sandy Wilder for overpayment of taxes on Map 131, Parcel 313. 3. Motion to approve refund of 1997 and 1998 taxes in the amount of $376.48 to Pointe South Golf Club for overpayment of taxes on AccOlmt No. 2017478. 4. Motion to approve refund of 1996, 1997 and 1998 taxes in the amount of $4,707.16 to Baja Club for overpayment of taxes on Account No. 2036068. 5. Approve the purchase of a Landscape Truck for the Trees & Landscape Department from Isuzu Trucks of Augusta for $29,400.00 (lowest bid offer on Bid 00-095). 6. Request for relief of penalty and interest for Crystal Creek, Inc. (Map 157; Parcel 4.01-1). 7. Motion to approve a professional services contract with Mary Grady for thirty (30) hours of service, with a twenty (20) hour extension, at a rate of $50 an hour, I not to exceed $2500.00. ADDENDUM FINANCE & APPROPRIATIONS AGENDA Iuly 24.2000 1:00 P.M. ADDITIONS TO THE AGENDA: 1. Discuss Mileage Reimbursement Policy for employees. (Requested by Commissioner Cheek) 2. Legal Meeting. (Requested by Commissioners Mays and Williams) ). Discuss personnel ). Discuss operations of Finance Department.