HomeMy WebLinkAbout06-28-2000 Meeting
I
FINANCE & APPROPRIATIONS
COMMITTEE
COMMITIEE ROOM - June 28, 2000
1:00 P.M.
PRESENT: Hons. Shepard, Chairman; H. Brigham, Co-Chairman; Bridges and
Williams, members; Randy Oliver, Administrator; Jim Wall, Attorney; Harry Siddall,
Fleet Manager; Lon Morrey, Comptroller; John Etheridge, Human Resources Director;
Brenda Byrd-Pelaez, EEO Officer; Michael Greene, Asst. Director ofP.W. - Operations
Division; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Geri
Sams, Purchasing Director; Mary Bedenbaugh, Purchasing Department; Walter Hornsby,
Deputy Administrator; Chief Ronnie Few, Fire Department; Lena Bonner, Clerk of
Commission and Nancy Morawski, Deputy Clerk of Commission.
Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The
Metropolitan Spirit, George Eskola ofWJBF Television and Hons. Cheek, Colclough, J.
Brigham, Mays, Kuhlke and Beard, Commissioners.
The Clerk: We have a request to add one item.
Mr. H. Brigham: I so move.
Mr. Bridges: Second.
I
Motion adopted unanimously with Mr. Williams out of the room.
A request to approve Franchise Agreement with Adelphia Business Solutions
for telecommunications franchise, was read.
Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
Motion adopted unanimously with Mr. Williams out of the room.
A request to approve the purchase of a Diesel-Powered Slope Mower for the
Public Works Department - Maintenance Section from Southern Turf Equipment at
a cost of $28,218.00 (Lowest Bid offer on Bid 00-061), was read.
Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
Motion adopted unanimously with Mr. Williams out of the room.
I
A request to abate Department of Transportation's portion of 1997 taxes,
including accrued interest and penalties (Tax Map 052, Parcel 446), Account No.
2054733, was read.
Mr. Bridges: I move for approval.
Mr. H. Brigham: Second.
I
Motion adopted tmanimously with Mr. Williams out of the room.
A request to approve the sale of excess equipment to The West Augusta Little
League for $1,000.00, was read.
Mr. Wall: I may want to look at that contract to see ifit requires an amendment
but we can do it this way.
Mr. Bridges: I move for approval subject to the review of the City Attorney.
Mr. H. Brigham: Second.
Motion adopted tmanimously with Mr. Williams out of the room.
Mr. Bridges: Usually when we do something for West Augusta we do it for
Masters City Little League too. Could you let them know we have that available and
they're welcome to come and have the same courtesy extended?
Mr. Siddall: Yes, sir.
I
A request to deny request of Atlanta Gas Light'Company for a refund of
taxes paid in 1996, 1997 and 1998, was read.
Mr. H. Brigham: I so move we deny it.
Mr. Chairman: Second.
Motion adopted unanimously with Mr. Williams out of the room.
The Committee next reviewed the first quarter fiscal year 2000 operating
statements (statements through May 31,2000 will be provided at the meeting).
Mr. Morrey made a presentation outlining the highlights of the operating
statements and answered questions from Commissioners.
Mr. Bridges: I move that we receive this as information.
Mr. H. Brigham: Second.
Motion adopted unanimously.
I
I
The Committee next considered authorization to extend audit contract with
Cherry, Hekaert & Holland through fiscal year ending December 31, 2001 and
engage the firm to provide various consulting services at established hourly rates.
After a lengthy discussion of the matter, Mr. Bridges: I move that we ask the
Administrator and the Comptroller to further negotiate with Cherry, Bekaert & Holland
on the costs for these services and come back with a recommendation on extending the
audit contract and engaging them to provide consulting services.
Mr. H. Brigham: Second.
Motion adopted unanimously.
The Committee next discussed operations of the Finance Department.
Commissioners asked questions of Mr. Morrey regarding Finance Department
operations and at the close of the discussion, no specific action was taken.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
I
NWM
I
"
I
FINANCE & APPROPRIATIONS
AGENDA
COMMITTEE ROOM-June 28,2000
1:00 P.M.
1. Approve the purchase ofa Diesel-Powered Slope Mower for the Public Works
Department-Maintenance section from Southern Turf Equipment at a cost of
$28,218.00 (Lowest Bid offer on Bid 00-061)
2. Motion to abate Department of Transportation's portion of 1997 taxes, including
accrued interest and penalties (Tax Map 052, Parcel 446), Account No. 2054733.
3. Approve the sell of excess equipment to The West Augusta Little League for
$1,000.00.
4. Motion to deny request of Atlanta Gas Light Company for a refund of taxes paid
in 1996, 1997 and 1998.
5. Review first quarter fiscal year 2000 operating statements and accept as
Information (statements through May 31,2000 will be provided at the meeting)
I
6. Authorization to extend audit contract with Cherry, Bekaert & Holland through fiscal
year ending December 31, 2001 and engage firm to provide various consulting
services at established hourly rates.
7. Discuss the operations of the Finance Department. (requested by Commissioner
Williams)
I
I
ADDENDUM
FINANCE & APPROPRIATIONS AGENDA
June 28, 2000
1:00 P. M.
ADDITION TO THE AGENDA:
1. Motion to approve Franchise Agreement with Adelphia Business Solutions for
telecommunications franchise.
I
I