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Home My WebLink About03-27-2000 Meeting I FINANCE & APPROPRIATIONS COMMITEE COMMITIEE ROOM - March 27,2000 12:30 P. M. PRESENT: Hons. Bob Young, Mayor; Shepard, Chainnan; H. Brigham, Co- Chainnan; Williams, members; Jim Wall, Attorney; Randy Oliver; Lon Morrey, Comptroller; David Collins, Asst. Comptroller; Brenda Byrd-Pelaez, EEO Officer; Geri Sams, Purchasing Director; Walter Hornsby, Deputy Comptroller; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Bridges, member. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hons. Kuhlke, Beard, Mays and J. Brigham, Commissioners. The Clerk: We have a request to add four items to the agenda. Mr. H. Brigham: I so move we add them. Mr. Williams: Second. Motion adopted unanimously. ;1 A request to accept the January 1, 1999 Actualjal Valuation Reports of the three funded pension plans (County 1945, City 1949 and County 1977) as prepared by CBIZlPension Service Company, was read. Mr. H. Brigham: I so move. Mr. Williams: Second. Motion adopted unanimously. A request by Ms. Barbara Thurmond of Blacks Against Black Crimes, Inc. for s~onsorship by the Commission to purchase a table in the amount of $1,000 at the 6t Annual Victim Rights Dinner. (possible funding sources: Commission Other Account or Promotional Account), was read. Mr. Williams: I so move and charge it to Commission Other Account. Mr. H. Brigham: Second. Motion adopted unanimously. I A request to approve budgetary adjustment request in the amount of $5,863.65, was read. Mr. Mayor: This is for the new secretary in my office. Her present salary is in the salary range but she is being paid at a higher level than the person who is now in the job. Mr. Williams: I so move. .' , Mr. H. Brigham: Second. Mr. Beard: Where will the money come from? Mr. Oliver: From General Fund Contingency. Motion adopted unanimously. The Committee next received an update on the Link Deposit Program. Mr. H. Brigham: We have not met on this yet. Mr. Oliver: Before we issue the RFP on this, we would like to have input from this sub-committee. Mr. H. Brigham: We'll have a meeting on it and then report back to you. It was the consensus of the Committee that this be received as information. A request from Rick Toole for funding of his airfare in the amount of $855.00 to attend a meeting in Washington, DC regarding the status and future disposition of the New Savannah BlufTLock and Dam, was read. Mr. Mayor: We have found that there is some money in the Port Authority budget for security for the River Race Augusta event which will not be held this year. We could take the money from that account. Mr. Chairman: Could we do a little better on the price? Mr. Mayor: I'm shopping around for my ticket. We can check on it. Mr. H. Brigham: I move we approve it and fund it from the Port Authority's security budget. Mr. Chairman: Do you want to set a cap on that and let the Mayor try to negotiate a better price than $855? Mr. H. Brigham: No higher than his. I I I Mr. Chairman: I'll second that motion. I Motion adopted unanimously. A request to approve funding for travel expenses for Board of Elections members, was read. The Clerk: There are five members on the Board. Mr. H. Brigham: I so move. Mr. Chairman: I'll second the motion for purposes of discussion. After a short discussion, the motion was adopted unanimously. A request for a report from the Tax Commissioner regarding delinquent tax collections. Mr. Chairman: Mr. Oliver has said that he could handle this administratively so I would entertain a motion to delete this from the agenda. Mr. Williams: I so move. '; I Mr. H. Brigham: Second. Motion adopted unanimously. A request to increase car allowance for Marketing Director at Bush Field from $200 per month to $250 per month with funding from Bush Field Contingency, was read. Mr. Oliver: This would require a budget amendment for this since $200 per month was placed in their budget. Mr. H. Brigham: I so move. Mr. Chairman: I'll second it for purposes of discussion. Mr. Williams: I make a substitute motion that we disapprove this and look for other alternatives to handle this. Mr. Chairman: I'll second it. I (Vote on substitute motion) Motion fails with Mr. H. Brigham voting No. (Vote on original motion) Motion fails with the Chairman and Mr. Williams voting No. Mr. Wall: I recommend that we go into legal meeting for the purposes of discussion of a personnel matter. Mr. Williams: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. [LEGAL MEETING] Mr. Chairman: We'll entertain a motion to add to the agenda the authorization for the Chairman to sign the closed meeting affidavit. Mr. Williams: I so move. Mr. Chairman: I'll second that. Motion adopted unanimously. Mr. Williams: I move the Chairman sign the clo~ed meeting affidavit. Mr. H. Brigham: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I I CLOSED MEETING AFFIDAVIT STATE OF GEORGIA COUNlY OF RIOiMOND AFFIDAVIT OF PRESIDING OFFICER , Chairman of the Finance Committee of the Augusta-Richmond County sworn, states under oath that the following is true and accurate to the best of his 1. . Th*"-/lJ,COmmittee of the Augusta-Richmond County Commission meetmg on rz., 7 ,2000. '-" met in a duly advertised 2. During such meeting, the Committee voted to go into closed session. 3. The executive session was called to order at I: 3" 9IM:/p.m. and adjourned at ;2.: 57 ~m.lp.m. 4. The subject matter of the closed portion of the meeting was devoted to the following matter(s) within the exceptions provided in the Open Meetings law: I _ Consultation with the county attorney or other legal counsel to discuss pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the county or any officer or employee or in which the county or any officer or employee may be directly involved as provided in O.c.GA. $ 50-14-2(1); _ Discussion of tax matters made confidential by state law as provided by O.C.GA. $ 50-14- 2(2) and (wert the citation to the fewi tmtixmty making the tax matter crnjidentiaJ) _ Discussion of real estate as provided byO.c.GA. $ 50-14-3(4); biscussion or deliberation on the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a county officer or employee as provided in O.c.GA. $ 50-14-3(6); _ Other (d&-rik the exemptinn to the 0JX!n 1'11retings law). as provided in (wert the citation to the legal tm This E day of A41V1.d. ,2000. I I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - March 27,2000 12:30 P. M. 1. Motion to accept the January 1, 1999 Actuarial Valuation Reports of the three funded pension plans (County 1945, City 1949 and County 1977) as prepared by CBIZ/Pension Service Company. 2. A request by Ms. Barbara Thurmond of Blacks Against Black Crimes, Inc. for sponsorship by the Commission to purchase a table in the amount of $1 ,000 at the 6th Annual Victim Rights Dinner. (possible funding sources: Commission Other Account or Promotional Account) 3. Approve budgetary adjustment request in the amount of$5,863.65. 4. Update on the Link Deposit Program. 5. Legal Meeting ,I I.". .- ... I ADDENDUM FINANCE & APPROPRIATIONS AGENDA March 27 2000 12:30 P. M. ADDITION TO THE AGENDA: 1. A request from Rick Toole for funding of his airfare to attend a meeting in Washington, DC regarding the status and future disposition of the New Savannah Bluff Lock and Dam. 2. Consider approval of funding for travel expenses for Board of Elections members. 3. Request report from the Tax Commissioner regarding delinquent tax collections. (Requested by Commissioner Shepard) 4. Increase car allowance for Marketing Director at Bush Field from $200 per month to $250 per month with funding from Bush Field Contingency. I I