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HomeMy WebLinkAbout02-07-2000 Meeting I FINANCE & APPROPRIA nONS COMMITIEE COMMITTEE ROOM - February 7, 2000 1:00 P. M. PRESENT: Hons. Bob Young, Shepard, Chairman; H. Brigham, Co-Chairman; Bridges and Williams, members; Jim Wall, Attorney; Randy Oliver, Administrator; Lon Morrey, Comptroller; David Collins and Mary Grady, Finance Department; Clifford Rushton, IT Director; Gary Hewett, IT Department; Geri Sams, Purchasing Director; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit, George Eskola of WffiF Television and Hons. Cheek, Mays, Colclough and Beard, Commissioners. A request to approve the annual appropriation of GMA 1990 Lease Pool Program, was read. Mr. Bridges: I move for approval. Mr. Williams: Second. Motion adopted unanimously. I The Committee heard a presentation by David Reeves regarding the 1977 Pension Fund. Mr. Reeves expressed his concern that public safety officers cannot retire at age 55 under this pension fund without penalties and asked that a study be done to see if this situation could be rectified. After further discussion, Mr. Bridges: I make a motion that we receive this as information and ask Mr. Oliver to come back to this Committee with some studies or feasibility of increased employee contribution to see what kind of options we can have in that regard as far as improving the fund. Mr. Oliver: I would suggest that we bring this back the various alternatives by April and have the actual numbers on the cost implications back by June if that's okay. Mr. Bridges: I'll incorporate that in my motion. Mr. Williams: I'll second. Motion adopted unanimously. I A request to approve purchase of one (1) Cargo Van for the Information Technology Department at a total cost of $23,958.0~, was read. Mr. Bridges: I make a motion that we approve it. Mr. Chairman: Second the motion for purposes of discussion. I Mr. Williams: Do we not have any other vans or vehicles we could use for this purpose? It seems we could find a cheaper vehicle than this to use. Mr. Oliver: We are trying to replenish our fleet which was in very poor condition in certain areas and we are now just getting to that point. Mr. Cheek: I would assume that this is for the transportation of computers to and from different places. How many do we actually move? Mr. Hewett: Last year we probably made between 1600 and 1800 calls. We support over 5,000 pieces of equipment in over 100 different locations throughout the County. There is a security system in this van since we are transporting fairly expensive pieces of equipment and also shelving for the spare parts. Mr. Williams: I understand that we are doing this now with private vehicles. Mr. Hewett: Yes. We have eight technicians who currently perform these services. They are on call 24 hours a day and if we had the van, the equipment would already be in the van and the technician would have that when he responds to a call. Some of them also have small cars and have difficulty transporting the larger pieces of equipment. I Mr. Cheek: So this is a mobile shop. Mr. Hewett: Yes, sir. Mr. Williams: I make a substitute motion that we look within the departments and try to find an adequate vehicle to serve this purpose and if we have to buy a piece of equipment, we can buy something that would also serve another purpose in another area as well. Mr. H. Brigham: Second. (Vote on substitute motion) Motion fails with Mr. Shepard and Mr. Bridges voting "No". (V ote on original motion) Motion fails with Mr. H. Brigham and Mr. Williams voting "No". A request to approve lease agreement for calendar year 2000 for the Tag Office of the Tax Commissioner at the Farmers Market, was read. I Mr. Bridges: I so move. I Mr. Williams: Second. Motion adopted unanimously. The Committee next discussed the Investment Policy. Mr. Oliver: We are getting ready to go forward with a bank RFP and I have given you a breakdown of where our money is located. I would like to bring back a revised investment policy and the bank RFP within the next thirty days. Mr. Bridges: I so move. Mr. Chairman: Second. Motion adopted unanimously. The Committee next heard a presentation of Utilities accounts for 1999 turned over to collection. I Mr. Oliver: These are the collections that we are turning over to the collection agency and it totals $555,000. We may have to consider some other things, such as a security deposit, if these amounts remain at this level. Mr. Mayor: I had suggested that we link prompt payment of these water bills to people's renewal of business licenses, for applications for liquor licenses, etc. Mr. Wall: We have a provision that a business license not be issued if certain funds are delinquent, and I'll have to check and see if that language is broad enough to include water bills. I think that it is and I will check on it. Mr. Bridges: I make a motion that we receive this as information with the addition that the Attorney come back with a recommendation in regards to linking these accowlts to existing businesses. Mr. Williams: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I NWM I FINAi\fCE & APPROPRIATIONS AGENDA COMMITIEE ROOM - February 7, 2000 1:00 P. M. 1. Annual appropriation of GMA 1990 Lease Pool Program. 2. Presentation by David Reeves regarding the 1977 Pension Fund. 3. Approve purchase of one (1) Cargo Van for the Information Technology Department at a total cost of$23,958.00. 4. Motion to approve lease agreement for calendar year 2000 for the Tag Office of the Tax Commissioner at the Farmers Market. 5. Discuss Investment Policy. 6. Presentation of Utilities accounts for 1999 turned over to collection. [I I