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HomeMy WebLinkAbout12-13-1999 Meeting I FINANCE & APPROPRIA nONS COMMITTEE COMMITTEE ROOM - December 13, 1999 1:30 P. M. ~1 PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; H. Brigham, Vice- Chairman; Beard and J. Brigham, members; Jim Wall, Attorney; Randy Oliver, Administrator; Lon Morrey, Comptroller; North Williamson, Tax Commissioner's Office; Meg Woodward, Tax Assessor's Office; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, Raphael James ofWJBF Television, Stacey Eidson of The Metropolitan Spirit and Hon. Colclough, Commissioner and Cheek, Commissioner-Elect. The Clerk: We have a request for two addendum items. Mr. H. Brigham: I so move. Mr. 1. Brigham: Second. Motion adopted unanimously. I A request for a refund of 1997 and 1998 taxes in the amount of $302.62 to Doris Ray Hauser Fulmer for overpayment of taxes on Map 205, Parcel 32.03, was read. Mr. 1. Brigham: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request for abatement of penalty for 1998 taxes on Map 27-1, Parcel 33 and Map 46-1, Parcel 12, was read. Mr. 1. Brigham: I move that we abate the penalty only. Mr. H. Brigham: Second. Motion adopted with Mr. Beard voting "No", A request to retain Cherry, Bekaert & Holland, L.L.P. to audit the County's financial statements for the fiscal year ending December 31,1999, was read. I Mr. Morrey: This is the third and last year for this fIrm and the cost will be the same. Mr. J. Brigham: I so move. Mr. Beard: Second. I Motion adopted unanimously. ~1 A request to retain Baird & Company to perform the Internal Audit Function for the fiscal year ending December 31, 2000, was read. Mr. Morrey: We are proposing that they be retained for this coming year. Mr. Beard: I would like to see a committee established to explore having an in- house auditor. Mr. Chairman: Why don't I appoint a committee to study that and I'll ask Mr. Beard, Mr. Jerry Brigham and Mr. Colclough to serve on that committee as well as Randy and Lon, and see if you can come back with a recommendation for us on that. I'll ask Jerry to chair it and come back within a reasonable amount of time. A request from Augusta State University to refund taxes on property located at 1057 Katherine Street that was purchased by the Board of Regents for use by ASU in the amount of$103.21, was read. '1 :1 Mr. Beard: I so move. I Mr. J. Brigham: Second. After a short discussion, Mr. 1. Brigham: I'll withdraw my second. Mr. Wall: It seems they are asking for two things and it's somewhat confusing, It was the consensus of the Committee that this be postponed for further study until the December 27th meeting. A request to approve additional funds in the total amount of $3,359.00 for the Jury Clerk, was read. Mr. .Morrey: This is a one-person department and the person there left in November and we had to payout salary, fringe benefIts, vacation and some comp time when she terminated. Additional funding or budgetary authorization is needed to cover the over expenditure, Mr. 1. Brigham: I so move. Mr. H. Brigham: Second, I "I Motion adopted with Mr. Beard voting "No". Mr. J. Brigham: I'd like to ask Mr. Oliver to put on the agenda for the next Finance Committee a motion to have all non-profIt entities as a matter of application for any kind of funds from this government to produce their 990s. I think we need to know what kind of fInancial shape these groups are in. We need to come up with a policy decision that all future funds to all non-profits, that the non-profIts produce their 990s unless they are a brand new, first year operating 501C3 so we can see what the previous year's situation is. Mr. Mayor: Would you want to see the previous three years' statements? Mr. J. Brigham: That would be fIne but as a matter of practicality I think the previous year for most of them, if they have already had it before, should be sufficient. Mr. Oliver: All right. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I ,:1 NWM I I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - December 13, 1999 1:30 P. M. 1. Refund of 1997 and 1998 taxes in the amount of $302.62 to Doris Ray Hauser Fulmer for overpayment ofta'(es on Map 205, Parcel 32.03. 2. Consider abatement of penalty for 1998 taxes on Map 27-1, Parcel 33 and Map 46-1, Parcel 12. 3. Motion to retain Cherry, Bekaert & Holland, L.L.P. to audit the County's fInancial statements for the fIscal year ending December 31, 1999. 4. Motion to retain Baird & Company to perform the Internal Audit Function for the fiscal year ending December 31, 2000. ., ~~~ . I I ADDENDUM FINANCE & APPROPRIA nONS AGENDA December 13, 1999 1:30 P. M. ADDITIONS TO THE AGENDA: 1. Approve request from Augusta State University to refund taxes on property located at 1057 Katherine Street that was purchased by the Board of Regents for use by ASU in the amount of$103.21. 2. Approve additional funds for Jury Clerk. I I