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HomeMy WebLinkAbout10-11-1999 Meeting I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - October 11, 1999 1 :00 P. M. PRESENT: Hons. Bob Young, Mayor; Bridges, Chairman; H. Brigham, Vice- Chairman; Beard and J. Brigham, members; Jim Wall, Attorney; Randy Oliver, Administrator; Harry Siddall, Fleet Manager; Frank. Thomas, Human Relations Director; ClijJord Rushton, IT Director: Gary Hewett and Tameka Allen, IT Department: Lon Morrey, Comptroller; David Collins, Finance Department; Harrison Sears, Tax Assessor; Walter Hornsby, Asst. Administrator; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: George Eskola ofWJBF Television, Sylvia Cooper of The Augusta Chronicle, Stacey Eidson of The Metropolitan Spirit and Hons. Mays and Shepard, Commissioners. The Clerk: We have a request to delete Item #5 from the agenda. Mr. 1. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. I A request to abate 1999 taxes (Map 54; Parcel 62.09), was read. A request for abatement of 1999 taxes on Map 36-3; Parcels 193 & 194 and Map 72-2; Parcel 446, was read. ~1I[r. J. Brigham: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve grant agreement with the Department of Community Affairs to establish museum at Augusta Cotton Exchange, was read. I Mr. Wall: Earlier this year the Commission considered the grant for $40,000, but it was with the understanding that before any monies were spent, that it would come back before the Commission in anticipation of a contract between the Museum and the Commission. The Augusta Museum has declined to enter into a contract, and the Attorney General has given us his opinion that we could implement the grant itself because the legislative intent is to establish a museum at the Augusta Cotton Exchange. So you can determine if you wish to accept the grant with the understanding that that money would be used by this Commission to establish a museum at the Cotton Exchange. After a discussion among Committee members and Mr. William Moore, owner of the Augusta Cotton Exchange, NIr. Wall: I think. the legislative intent is to establish the museum and if we can find another entity to do it. I think we can do that. NIr. Mayor: Mr. Moore has indicated that they are putting together a non-profit organization and perhaps that would be the appropriate group to send it on to. NIr. Beard: I would move that we approve Alternative #2 which is to accept the grant but hold the funds until June 30, 2000 or until an overall plan is established for the Cotton Exchange. Should no long range plan be developed by June 30, 2000, return grant monies to the State. Mr. J. Brigham: nl second your motion. Motion adopted unanimously. A request for refund of 1996,1997 and 1998 taxes in the amount of $73.45 to Albert Thomas for overpayment of taxes on Account 2029650, was read. Mr. J. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to authorize Fleet Management to sell two (2) excess Police vehicles to the City of Louisville in the amount of $5,500, was read. NIr. J. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to approve the purchase of four computers with the appropriate software and a UP LaserJet 8100DN Printer in the estimated amount of $30,400.00. (The UP 8100DN Printer has dual trays, can be networked and will eliminate the need for multiple printers and provide the staff with the option of choosing either plain paper or letterhead for printing.), was read. Mr. Thomas: We have operated with old equipment for several years and we have been able to acquire some older computers for our use in the meantime. At the end of the year we will only have two computers which will be Y2K compliant and we really need to acquire some new equipment. I !vIr. Oliver: While I am supportive of this request, we need to know what our capital needs are for next year and we have not yet determined that. I would like to suggest that we inciude this as part of the capital request list for next year and see how it relates to other needs within our organization. Clearly we're still behind in a number of areas even though we've made great strides. After further discussion, !vIr. Beard: I move that we approve the request. Mr. H. Brigham: I'll second it for purposes of discussion. Mr. 1. Brigham: Are there other departments that do not have full complements of computers? Mr. Rushton: Yes, there are others, particularly the smaller departments. I do not have a full listing of those with me. Mr. Chairman: My concern is that others will be requesting the same consideration. Could you have a listing of those departments that are in this same situation by the Commission meeting? I\lIr. Rushton: Yes. I After further discussion, Mr. Chairman: 1'd be interesTed in knowing which agencies have equipment that is non-compliant. Could I ask the Committee to pass this on to the Commission without a recommendation so that we could get this type information from Mr. Rushton? Mr. J. Brigham: I'll so move. Mr. Beard: I second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission NWM I I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - October 11, 1999 1:00 P. M. I. Consider request to abate 1999 taxes (Map 54; Parcel 62.09). 2. Consider abatement of 1999 taxes on Map 36-3; Parcels 193 & 194 and Map 72- 2; Parcel 446. 3. Motion to approve grant agreement with the Department of Community Affairs to establish museum at Augusta Cotton Exchange. 4. Reflmd of 1996, 1997 and 1998 taxes in the amount of $73.45 to Albert Thomas f~Jr overpayment of taxes on Account 2029650. 5. Authorize Fleet Management to sell one (1) excess Police vehicle to the City of Stapleton for $2,000. 6. Authorize Fleet Management to sell two (2) excess Police vehicles to the City of Louisville in the amount of $5,500. 7. Approve the purchase of four computers with the appropriate software and a HP LaserJet 81 OODN Printer in the estimated amount of $30,400.00. (The HP 8100DN Printer has dual trays, can be networked and will eliminate the need for multiple printers and provide the staff with the option of choosing either plain paper or letterhead for printing.) I I I ADDENDUM FINANCE & APPROPRIATIONS AGENDA October 11, 1999 1:00 P. M. DELETION FROM THE AGENDA: Item #5. I I