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Home My WebLink About08-30-1999 Meeting I FINANCE & APPROPRIA TrONS COMMITTEE COMMITTEE ROOM - August 30, 1999 1:00 P. M. PRESEi';7: Eons. B~)b Young, .\Iayor; Bridges, Chairman; H. Brigham. Vice- Chairman; Beard and l Brigham, members; Jim Wall, Attorney; Randy Oliver, Administrator; Lon Morrey, Comptroller; David Collins, Finance Dept.; Harry Siddall. Fleet Manager; North Williamson, Tax Commissioner's Office; Lena Bonner. Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television, Stacey Eidson of The Metropolitan Spirit and other members of the news media. The Clerk: We have a request to delete Item #6 from the agenda and add one item to Ihe agenda. Mr. 1. Brigham: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. I A request to award a purchase order for the Augusta Richmond Marshal's Department to Sidney's, was read. ~,1Ir. 1. Brigham: I move we award it to the best bid received. Mr. Beard: Seqmd. .Motion adopted unanimously. A request to approve Hudson & Marshall Inc. and Performance Auction Company on a rotating basis as the vendors of choice for the purpose of auctioning excess county vehicles and equipment (Bid # 99-110), was read. Mr. Siddall: This was sent out to seven prospective bidders and these two returned bid sheets. I Mr. Glenn Rhodes: I own and operate South Augusta Auction Company. My problem with the bid proposal when it was sent out was that it asked for a used motor vehicle parts dealer license and a retail used car dealer license which are not required by the State to sell government vehicles. I could not submit a bid based on that requirement and it also required you to carry a general aggregate limit of $1 million personal inj ury limit $1 million and so forth with, I think, seven different insurances. As a small company I don't carry that but I would be willing to carry it if! was awarded a contract. The:. wanted it attached tu the contract before :OLl submitted a bid and 1 can't see doing thatiust to submit a bid. Mr. Siddall: I did not receive any comments from anyone regarding the bids. [ believe we could take it into consideration regarding a company obtaining insurance by the time of the auction. The certification requirements could be removed as long as they had an auctioneer's license. Mr. Wall: I think you would want them to obtain the insurance by the time of the award of the contract. After further discussion, Mr. 1. Brigham: I move that we reject all bids, delay this until we have a review of the bid procedures and then readvertise. Mr. Beard: Second. Motion adopted unanimously. A request to approve the request for proposal for vehicle and equipment maintenance services, was read. Mr. Siddall: This is for the contract for our maintenance services. One of our main concerns this time is to have mechanics who are technically qualified to make repairs on our equipment. The equipment is becoming more technologically advanced and it is becoming more difficult for us to do the repairs on a timely basis and get the equipment back to the user. The costs of non-productive time for departments will only become higher if we do not hire people with competent skill levels. The contract asks the contractor to staff at a certain level for qualified mechanics to get the job done as it should be. Mr. Oliver: You're saying that a certain number of people will be needed to service the cars and there is t1exibility for that. but you're specifying technical people to handle the repairs and you're requiring that they staff to those technical specifications even to the extent of providing professional designation. Mr. Siddall: That's correct. Mr. Beard: I would want to know how many people you're talking about. Mr. Siddall: That is outlined in Attachment L. We're basically talking about 18 people out the current staff so we're talking about 18 out of the proposed 53 positions that will be in the contract next year. These have the potential to be rehired based on their level of skill in the positions that may be available. Mr. Beard: I am concerned about those \vho have been here a long time. I Mr. Oliver: If they are qualified, they can apply for any other job that is open in the government. Mr. Siddall: They have been told that their skill levels are only at a certain grade and they need to either get more training or look for other positions and most are willing to just stay where they are. We have not maintained the one-year requirement in this contract as we had in the others. We have included the ninety-day evaluation period in this contract and it was also in the others. :\1r. Oliver: Regardless of what you do, we do need to put out an RFP because our current contract expires on December 3 1 and we need to get that out and get the responses back, 1\.1r. Chairman: Can you put together a memo outlining the changes relating to this contract between now and the Commission so that everyone can understand it? !vlr. Siddall: Yes, I can. Mr. Chairman: Can we have a motion to send this on to the Commission without approval? Mr. J. Brigham: I'll move that. I Mr. Beard: Second. Motion adopted unanimously. A request to approve modification to lease with the Augusta Green Jackets, subject to the approval of Attorney and Administrator, to permit Green Jackets to pave parking lot at Lake Olmstead Stadium at their expense (capital and operating) charginl~ a fee not to exceed $1.00 per game adjusted for inflation, was read. read. A request to consider sale of naming rights for Lake Olmstead Stadium, was Mr. Oliver: They would like to pave the parking lot there to hopefully improve the aesthetics of the area and attendance at the games. They were agreeable to the tee of $1.00 per game. Regarding #8 they wanted to discuss the naming rights for Lake Olmstead. They discussed about the possibility of naming the stadium where all the expenses as it relates to marketing, promotion and that type thing would be done at their expense. At this point all we're looking for is a conceptual agreement to do that. Any actual agreement would be brought back to you for approval. [vIr. J. Brigham: I so move. I Mr. Beard: Second. [\.lotion ~doptcd unanimously. A request to authorize Fleet Management to sell one excess Police vehicle to the Jefferson County Marshal's Department for 53,000, was read. Mr. J. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimow~ly. The Committee next discussed the contract with Augusta Metropolitan Convention & Visitors Bureau. Mr. Oliver: I would suggest that you take this for information at this point and then review it and proceed later. After a short discussion, Mr. Beard: I move that we receive this as information. Mr. 1. Brigham: Second. Motion adopted unanimously. An analysis of Phase III Special Purpose Local Option Sales Tax (SPLOST) collections, was read. Mr. Oliver: I would suggest this be postponed until the next meeting. It was the consensus of the Committee that this be considered at the next Committee meeting. A request for relief from penalty and interest for Mr. George Locke McKnight for property at 2637 Walton Way - 33..1; 45, was read. Mr. Williamson: He has said that he did not receive the bill and he didn't inform us of any change of address. We would recommend that perhaps the penalty should be abated, if not in full then at least partially. Mr. J. Brigham: I move that we waive the penalty only. Motion dies for lack of a second. Mr. Beard: I move that we denv it I Mr. 1. Brigham: Let's just send it forward with no recommendation and think about iI. Mr. Beard: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission NWM I I ,.. I I I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - August 30, 1999 1:00 P. M. t. :'vlotion to award a purchase order for the Augusta Richmond Marshal's Department to Sidney's, ^' Approve Hudson & Marshall Incorporated and Performance Auction Company on a rotating basis as the vendors of choice for the purpose of auctioning excess county vehicles and equipment (Bid # 99-110). .. _J. Approve the submittal of the request for proposal for vehicle and equipment maintenance services. 4. Approve modification to lease with the Augusta Green Jackets. subject to the approval of Attorney and Administrator. to permit Green Jackets to pave parking lot at Lake Olmstead Stadium at their expense (capital and operating) charging a fee not to exceed $1.00 per game adjusted for inflation. 5. Authorize Fleet Management to sell one (1) excess Police vehicle to the Jefferson County Marshal's Department for $3,000. 6. Replacement of carpet for State Court Clerk's Office reception area located at the Joint Law Enforcement Center at a cost not to exceed $1,500. -r J. Discuss proposed contract with Augusta Metropolitan Convention & Visitors Bureau. 8. Discuss selling of naming rights for Lake Olmstead Stadium. 9. Analysis of Phase III Special Purpose Local Option Sales Tax (SPLOST) collections. I ADDENDUM FINANCE & APPROPRIATIONS AGENDA August 30, 1999 1:00 P. M. DELETION FROM THE AGENDA: Item #6 ADDITION TO THE AGENDA: 1. Request for relief from penalty and interest - Mr. George Locke McKnight _ 2637 Walton Way - 33.4; 45, I I