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HomeMy WebLinkAbout12-28-1998 Meeting I I I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - December 28, 1998 1:00 P. M. PRESENT: Hons. Bridges, Chairman; H. Brigham, Vice-Chairman; Beard and 1. Brigham, members; Harry Siddall, Fleet Manager; Geri Sams, Purchasing Director; Lon Morrey, Comptroller; Jim Wall, Attorney; Walter Hornsby, Asst. Administrator; Alma Stephenson, Utilities Dept.; Rick Acree, Asst. Director ofP.W. - Facilities Management Division; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit, Sylvia Cooper of The Augusta Chronicle and Richard Col~lough, Commissioner. A request to award a purchase order for work uniforms for 1999 City of Augusta Richmond County. The~ departments will include but not be limited to the following departments: Utilities, Public Works, Housing & Neighborhood Development, Recreation & Parks (Administrative Staff Only), Public Transit and Central Services, was read. Ms.. Sams: This will allow us to award a unified uniform bid throughout the City of Augusta and we are requesting to award the contract for a two-year period. International was the low bidder on outer garments, the footwear portion will be rebid and Uniformals Unlimited will receive Section C. All met specifications and the requirements and all are local companies. Mr. Beard: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve $30,000 to be used in the renovation of the offices and facilities of the Probate Judge of Richmond County, Georgia per memorandum (Exhibit A) from Mr. Richard Acree, Facilities Maintenance Director. This is to be funded from Phase ill SPLOST. Furniture, fixtures and equipment of $43,300.00 (per Exhibit B) to be funded from the General Fund Contingency, was read. Judge Jolles: I would like to make some renovations to the Probate Court offices due to the fact that we are now trying more contested matters in our Court today. We currently have a desk around which the attorneys and their clients sit, as well as the Judge, a court reporter and other witnesses, and listen to the cases. It is not a very judicial setting and we would ask that you allow us to make renovations to the area whereby a small hearing room is established. It isn't very elaborate, but it would certainly be an improvement to our current situation. It would be a more judicial setting and I understand there is funding available in contingency to take care of this. Mr. Chairman: Should we wait until recommendations from the efficiency study and the space study are brought to us? Mr. Acree: It would probably be about 18 months to two years before that would actually be implemented. Mr. Beard: Could we modify the request to do just what is actually needed? Judge Jolles: We could modify the request, and the hearing room and modifications are the items that are the most critical at this point. The $34,000 cost would cover that. Mr. Beard: I make a motion that we approve the renovations at a cost of$34,000 and defer the other portion until a little later on. Mr. 1. Brigham: I'll second the motion for discussion purposes. I'd like to see this charged to 1998 contingency if that is possible. Mr. Morrey: There is still enough money left in 1998 contingency to go ahead and do this. Mr. Beard: I'll include that as part of my motion. Mr. 1. Brigham: Let's refer the furniture to Geri Sams and Randy to let them make that recommendation. Motion adopted unanimously. A request to approve SPLOST Agreement for $250,000 with New Hope Community Center, Inc., was read. At this time Mr. Travers Paine and Rev. Larry Fryer spoke in favor of the project to be done by New Hope Community Center. Mr. Beard: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve Hudson & Marshall Incorporated as the auctioneer for the excess City/County vehicles and equipment, was read. I I I Mr. 1. Brigham: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve SPLOST Agreement for $200,000 with Beulah Grove Community Resource Center, Inc., was read. Mr. Wall: This is in order. Mr. Beard: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to approve additional $50,000 of SPLOST monies for the Lucy Craft Laney Museum, was read. Mr. Wall: This is also in order. Mr. Beard: I so move. Mr. 1. Brigham: Second. Motion adopted unanimously. A request to approve additional Resolution expressing no opposition to proceeding by the James Brice White Foundation to a change of fiscal Trustee or to an enlargement of investment powers for said Foundation, was read. Mr. Beard: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A r'equest to appoint Earl A. Loomis, M.D. as Trustee of the James Brice White Foundation, was read. Mr. Beard: I so move. Mr. 1. Brigham: Second. Motion adopted unanimously. A request to approve two corporate sponsorships for the Georgia Golf Hall of Fame in the total amount of $1,100.00 to be paid from the "Commission Other" account, was read. The Clerk: This would cover a table and we would only pay for those Commissioners who attend. Mr. 1. Brigham: I so move. Mr. H. Brigham: Second. Motion adopted with Mr. Beard voting "No". A request to approve a corporate sponsorship of the Second Annual Unity Breakfast in the total amount of $150.00 to be paid from the "Commission Other" account, was read. Mr. 1. Brigham: I so move. Mr. Chairman: Second. Motion fails with Mr. Beard and Mr. H. Brigham abstaining. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I FINANCE & APPROPRIATIONS AGENDA COMMITTEE ROOM - January 12, 1999 1:00 P. M. Presentation by the Augusta Richmond County Coliseum Authority. 1. Consider refund for dropped homestead exemption for the tax years of 1993, 1994 & 1995. I