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HomeMy WebLinkAbout07-13-1998 Meeting I FINANCE & APPROPRIA nONS COMMITTEE COMMITIEE ROOM - July 13, 1998 1:00 P. M. PRESENT: Hons. Bridges, Chairman; H. Brigham, Vice-Chairman; Beard and J. Brigham, members; Pam Tucker, EMA Director, Harry Siddall, Fleet Manager; Jim Wall. Attorney; David Collins, Finance Department; Randy Oliver, Administrator; Chief Ronnie Few, Fire Chief. Walter Hornsby, Asst. Administrator; Nancy Morawski, Deputy Clerk of Commission and Betty Murphy of the CI~k's Office. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit. Sylvia Cooper of The Augusta Chronicle and other lIlembers of the news media. At. this time Mr. Charles Strawser a presentation was made regarding the progress on construction plans for the Georgia Golf Hall of Fame. Mr. Chairman: We have a request for some addendwn items for the agenda. Do I hear a motion to approve that addition? Mr. 1. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously with Mr. H. Brigham out of the rooID. I A request for refund of penalty by Toys "R" Us. (Tax Account # I 054303 in the amount of $2,055.27), was read. Mr. Beard: I move that it be denied. Mr. 1. Brigham: Second. Motion adopted unanimously with Mr. H. Brigham out of the roolD. A request to receive as information the Financial Report for the Augusta Metropolitan Convention & Visitors Bureau for the period ending December 31, 1997, was read Mr. Oliver: This is a requirement of the contract that they providf: us with financial statements. Mr. Beard: I move we receive this as information. Mr. 1. Brigham: Second Motion adopted unanimously with Mr. H. Brigham out of the rooID. A request to approve the transfer of property located at 1116 11th Street to Richmond County Land Bank Authority, was read. Mr. Wall: This was purchased at a tax sale in 1993. This will allow them to negotiate and sell it and put it back in a tax-producing capacity. Mr. 1. Brigham: [move we approve the transfer. I Mr. Beard: Second. Motion adopted unanimously with Mr. H. Brigham out of the room. The Committee next considered a funding request from the Art Factory for $5,000 and Ms. Betty Lightfoot Jones made a presentation regarding the purpose of her request for funds. Mr. Oliver: This would have to come from contingency. Ms. Jones: We have made requests from the Arts COWlcil and we have received funding from grants, private donations and tuition. We would appreciate any help you could give us. We have also applied for CDBG funds for next year. Mr. 1. Brigham: I move that we refer this to full Commission without a recommendation. Mr. Beard: Second. Motion adopted with Mr. H. Brigham out of the room. A request to award a purchase order to Bobby Jones Ford for two (2) compact extended cab pickup trucks at a cost of $29,886.20 for the Utilities Department Water Production Division, was read. A request to award a purchase order to Bobby Jones Ford for four (4) compact pickup trucks at a cost of $61,187.12 for the Utilities Department Customer Service Division, was read A request to award a purchase order to LJL Truck Center for one (1) 4,000 gallon water truck at a cost of$126,175.00 for the Public Works Department Solid Waste Division, was read. A request to award a purchase order to Rayman PontiadGMC for four (4) four door 4 x 4 full-size utility vehicles for the Fire Department and remove four (4) Crown Victorias from Fire Department fleet, was read Mr. Siddall: These are all qualified, lowest bidders. Mr. 1. Brigham: I move these be approved. Mr. Beard: Second. Motion adopted unanimously with Mr. H. Brigham out of the room. A request to approve $9,885 to install new computers in the Clerk of Commission's suite and a new printer in the Administrator's suite. (Funding from capital recapture), was read. Mr. Oliver: Mr. Hornsby has looked at this at my request and we've determined to make it so that the administrative offices work better together. This will put everybody on the same system and will allow us to give them a diskette with information that they can reformat. Mr. Hornsby: Agendas are presently retyped three times and this is because the machines can't talk to each other. They have two machines that are of the older type and one dwnb terminal connected to the main frame. This would allow us to put it all together. Mr. Oliver: $2443 is available in the Clerk of Commission's computer account and the balance of $7442 would come from the capital contingency and we've recaptured more than that. Mr. 1. Brigham: [so move. Mr. Beard: Second. Motion adopted unanimously with Mr. H. Brigham out of the room. I A request to award a purchase order to NAFECO for two (2) flat-bottom rescue boats at a cost of $26,976.00 for the Emergency Management Department, was read. (Mr. H. Brigham enters the meeting) Mr. 1. Brigham: I so move. Mr. Beard: Second. Mr. Oliver: We would like to have these in place in time for the drag boat races before that event occurs. Thc~ Clerk's Office has circulated a letter requesting signatures in this matter and it would be ratified in the meeting on Tuesday if there is approval. Ms. Tucker: These boats would also be available for use by any department that would need them. Motion adopted unanimously. The Committee next discussed Pension Plan Investment Services. Mr. Oliver: Representatives from Robinson & Humphrey and 1. C. Bradford are here. We had gotten an tDlsolicited proposal from J. C. Bradford as it related to administering the pension plan. I've extended the courtesy to Robinson & Humphrey to review it. We want to lDake sure the figures are right. As a result of that, there has been some reduction in fees and David has an analysis that he will pass out. I Mr. Collins: Robinson Humphrey had responded by reducing their fees effective July 1 which made up for any difference we had with the 1. C. Bradford proposal. Mr. Oliver: The benefit to the pensioners is slightly more money going into the pension plan. Based on ~fr. Collins' analysis, there is a 0.527% administrative fee under the Bradford proposal and a 0.491% fee under the Robinson Humphrey proposal. We do not feel a change is warranted at this time based on the services provided and the cheaper costs. Mr. 1. Brigham: I move we refer this to the full Commission without a recommendation. Mr. Beard: Second Motion adopted unanimously. Mr. Oliver: At the next meeting we're going to ask you to adopt the millage rate which will be the same as last time. There are a couple of small changes but the bottom line is that there is zero change in the millage. We wanted to share that with you before it goes forward. There is a meeting this Thursday where Main Street and Augusta Tomorrow will discuss continuing the tax for the central business district. They are trying to gather support from the property owners and they have asked to be on the agenda for next Tuesday to present their proposal regarding that and at that time, you can decide to either continue the five mills that are currently assessed to that district or you can roll it back to zero. Mr. 1. Brigham: I move we receive this as information. Mr. Beard: Second. Motion adopted unanimously. I A request for refund of prior year taxes for 1996 and 1997 in the amount of $258.60 for overpayment on Map 140, Parcel 429, was read A request for refund of prior year taxes for 1996 in the amount of $173.45 for overpayment on Map 43-l, Parcel 23, was read. A request for refund of prior year taxes for 1997 in the amount of $173,45 for overpayment on Map 37-3, Parcel 216.03. was read. A request for refund of prior year taxes for 1996 in the amount of$1,339.22 for overpayment on Map 69, Parcel 5.09 #1, was read. A request for refund of prior year taxes for 1997 in the amount of$939.16 for overpayment on Map 321, Parce113, was read A request for refund of prior year taxes for 1996 and 1997 in the amount of $384.11 tor overpayment on Map 272, Parcel 3, was read. A request for refund of prior year taxes for 1995, 1996 and 1997 in the amount of $969.60 for overpayment on Map 228, Parcel 28.02, was read A request for refund of prior year taxes for 1995, 1996 and 1997 in the amount of$520.35 tor overpayment on Map 33-4, Parcel 73, was read A request for refund of prior year taxes for 1995, 1996 and 1997 in the amount of $520.35 for overpayment on Map 26-3, Parcel 19, was read. A request tor refund of prior year taxes for 1997 in the amount of$81.88 tor overpayment on account 2006697, was read. A request for refund of prior year taxes for 1997 in the amount of$9.27 for overpayment on account 2027073, was read. A request for refund of prior year taxes for 1996 in the amount of $609 for overpayment on account 2048222, was read. Mr. Chairman: Except for the next to the last two items, these are errors on our part Mr. Beard: I move that we approve the refunds tor the remainder of the items and hold the next to the last two until the next meeting when we have further documentation. Mr. 1. Brigham: I'll second that. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned Nancy W. Morawski Deputy Clerk of Commission NWM