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HomeMy WebLinkAbout04-23-1998 Meeting I I I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - April 23, 1998 1:00 P. M. PRESENT: Hons. Bridges, Chairman; H. Brigham, Vice- Chairman; Beard and J. Brigham, members; Jim Wall, Attorney; Randy Oliver, Administrator; Clifford Rushton, IT Director; Glenn Greenway, Acting Comptroller; Harry Siddall, Fleet Manager; North Williamson, Tax Commissioner's Office; Elaine Johnson, Clerk of Court; Greg Woodlief and Hope Goodwin, Finance Department; Michael Greene, Public Works Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Stacey Eidson of The Metropolitan Spirit. The Clerk: We have a request for an addendum item and one deletion. Mr. Paul Wolfe called and asked that we delete his item. Mr. H. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. A request for refund of penalty to Castleberry's paid on Map 58-2, Parcel 72.01 in the amount of $5,982.01, was read. Mr. Williamson: Castleberry's issued a check to pay taxes on 11-13-97 which was within the normal time frame and nobody knows what happened to the check. We never got it and we don't know what happened. They didn't know it wasn't taken care of until we sent them a reminder notice later and they paid the account in full but are asking for consideration and a refund of the penalty that was paid. I don't think the County is at fault, but they have an excellent payment record and maybe we should give them some consideration. Mr. Beard: I move that we refund the penalty. Mr. H. Brigham: Second. Mr. J. Brigham: I think they should have known the check hadn't cleared the bank. I make a motion that we deny it. Mr. Chairman: The substitute motion fails for lack of a second. Motion adopted with Mr. J. Brigham voting "No". A request to award a purchase order to Southlake Ford for 15 Ford Taurus midsize automobiles at a unit cost of $16,500.00 for a total of $247,500.00 for the Sheriff's Department Criminal Investigation Division, was read. Mr. Siddall: We recommend the bid of Southlake Ford. I Mr. J. Brigham: I move we award it to the low bidder meeting specs. Mr. Beard: Second. Motion adopted unanimously. A request to award a purchase order to Bobby Jones Ford for 1 compact 4x4 pickup truck at a cost of $16,295.10 for the utilities Department Production Division (RWPS), was read. Mr. Beard: I so move. Mr. H. Brigham: Second. Motion adopted unanimously. A request to award a purchase order to Yancey Brothers company for a two-year lease for a Caterpillar model D7R-WDA Tracked Tractor for the Public Works Department Landfill Division at an annual cost of $82,044.00, was read. A request to award a purchase order to Yancey Brothers I Company for a two-year lease for a Caterpillar mode D5C-LGP Tracked Tractor for the Public Works Department Landfill Division at an annual cost of $31,958.64, was read. Mr. J. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to increase the CSRA Regional Development Center's 1998 budget $24,551, was read. Mr. Greenway: This was an error on our part from being left out of the budget. The City and the County had been paying 55 cents per capita to them and when the governments were combined, unfortunately, we only picked up the County portion. We did reduce agency appropriations by 20% so you may want to consider that. Mr. Oliver: I think our recommendation would be that their appropriation be cut by 5% in fairness to the ones that were cut. We would give them $19,410. Mr. Beard: I move that we approve the Administrator's recommendation. I I I I Mr. J. Brigham: I'll second it. Motion adopted with Mr. H. Brigham voting "No". A request to approve $89,449.00 to purchase radios from Motorola for Streets and Drains, P.W. Administration, Street Lights, Carpenter Shop, Electrical Shop, Coroner, Trees & Parks and EMA. This is a state contract purchase, was read. Mr. Rushton: This is budgeted and we recommend approval. Mr. Beard: I so move. Mr. J. Brigham: Second for discussion. After a short discussion, the motion was adopted unanimously. A request to reject bid made on the 5th Street surplus property, was read. Mr. J. Brigham: I so move. Mr. Beard: Second. Motion adopted unanimously. A request from the Clerk of Superior and State Court for a budget adjustment in the amount of $30,000, was read. Ms. Johnson: It appears that my microfilm department was not included in the budget approval which totals $16,857. In getting our new copiers upgraded, the cost went to $27,814. They had only allotted $8,227. A few weeks ago you allotted $9,200 for upgrading the copiers but I'm understanding for the actual operation and the copy paper for the copiers, we still need another $10,387. Ms. Goodwin: These microfilm supplies were basically omitted and replaced with what she needed based on the original copier list. The $16,857 never made it into the requests for approval. Ms. Johnson: My workload has increased by taking over the work from Municipal Court. Mr. J. Brigham: Did you transfer any money to her budget also? Mr. Oliver: The bulk of it went to the Solicitor's Office for personnel costs. Mr. Greenway: We still have a budget in Municipal Court of about $80,000. Mr. Oliver: My suggestion would be to take the money from Municipal Court and if it's different from that, we'll come back to you. Mr. Beard: I would move that take this from Municipal Court budget and transfer it to Ms. Johnson and if funds aren't available there, to take it from contingency. Mr. H. Brigham: I second it. Motion adopted unanimously. A request to authorize award of the bid on Phase I of the Immaculate Conception School Renovations to the low bidder, J & B Construction and Services, Inc., in the amount of $76,272 as recommended by sydney Carter, Planning Consultant, was read. Mr. Oliver: This will leave a contingency in this account of $16,541 after we award this contract. It should be adequate but there is no other sales tax money available. Mr. J. Brigham: I move approval. Mr. Beard: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM I I I