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HomeMy WebLinkAbout09-29-1997 Meeting I I I FINANCE & APPROPRIATIONS COMMITTEE COMMITTEE ROOM - September 29, 1997 1:00 P. M. PRESENT: Hons. J. Brigham, Chairman; Handy, Vice-Chairman; Bridges and Beard, members; Jonathan Adams, Public Works Director; Elaine Johnson, Clerk of Court; Clifford Rushton, Information Technology Director; Jerry Saul, Tax Commissioner; Geri Sams, Purchasing Agent; Glenn Greenway, David Collins and Greg Woodlief, Finance Department; Randy Oliver, Administrator; Jim Wall, Attorney; Harry Siddall, Fleet Manager; Dallas Boone, Motor Vehicle Tag Office; Mary Ann Gibbs, Sheriff's Department; Lena Bonner, Clerk of Commission and Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Larry Sconyers, Mayor. Also Present: Sylvia Cooper of The Augusta Chronicle, George Eskola of WJBF Television, other members of the news media and Hon. Robert Zetterberg, Commissioner. A request to abate 1997 taxes on property consisting of 4.88 acres on Richmond Hill Road (132-2/186), which Richmond County bought from F & D Properties, Inc. on January 9, 1997, pursuant to order and final judgment in case of F & D Properties, Inc. v. Richmond County, dated December 27, 1996, was read. Mr. Bridges: I move we approve it. Mr. Beard: Second. Motion adopted unanimously. A request to enter into a contract with the low bidder, The Pollock Company (bid tabulation sheet attached). If approved, Pollock will become the Service Provider for copier service for the Consolidated Government. The cost of the contract, if approved, will be $19,441.00 per month for 36 months - total amount of contract $699,876.00, was read. Mr. Beard: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to abate 1997 taxes on property of Zannie and Essie Middlebrooks located at 1235 Ninth Street and 912 Spruce Street in the amount of $429.86, was read. Mr. Wall: This is property acquired for the Health Department and we recommend approval of it. Mr. Beard: I so move. Mr. Bridges: Second. Motion adopted unanimously. I A counter-proposal from Jimmy L. Martin to acquire property identified as Tax Map 37-3, Parcel 107 (Augusta Commons Project) for $97,651.75, was read. Mr. Wall: This is a settlement amount for the Augusta Commons Project that we recommend. The property owner has made improvements to this property. Mr. Bridges: I so move. Mr. Chairman: I'll second it. Motion adopted unanimously. A waiver of 1997 property taxes of $1,984.02 for warehouse located at 602 Taylor Street leased by Augusta~ Georgia, was read. Mr. Bridges: I so move. Mr. Beard: Second. Motion adopted unanimously. I A request to approve a budgeted capital hardware lease at $6,411 for 36 months, a budgeted capital software lease at $4,131 for 60 months, and an increase of $73,119 to purchase Finance, Purchasing, Human Resources and GIS hardware, software, training, data conversion and implementation, was read. Mr. Bridges: I move for approval. Mr. Beard: Second. Motion adopted unanimously. A request to amend the 1997 budget for the Richmond County Clerk of Court in the amount of $8,000, was read. Ms. Johnson: This is a request for money for me to complete the year of 1997. I have another account for which I will need an additional $1,200 so the total should be $9,200. Mr. Bridges: I move we approve it. Mr. Beard: Is this setting a precedent? I Mr. Oliver: To some extent this is setting a precedent. Mr. Brigham: I'll second it. I I I Mr. Greenway: We may be able to transfer some funds from the Municipal Court since state Court has taken on a lot of their caseload. Mr. Beard: Perhaps that could be worked out. Mr. Chairman: How about putting together a recommendation and bring it back to the Finance Committee? Mr. Greenway: All right. Mr. Chairman: Do I have a motion that we receive this as information? Mr. Beard: I so move. Mr. Bridges: Second. Motion adopted unanimously. A contract with the Imperial Theatre in the amount of $300,000, was read. Mr. Oliver: Mr. Wall and I are in agreement with this contract as it is proposed. Mr. Beard: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve converting four temporary positions into permanent positions, permanent positions to be effective as of January 1, 1998 and eliminating all temporary positions in the Tax Commissioners Office (no financial impact), was read. Mr. Oliver: This concerns the change in the law regarding license renewals on a year-round basis and we feel it is better from an operations standpoint to have these as permanent positions. Mr. Beard: I so move. Mr. Bridges: Second. Motion adopted unanimously. A request to approve "over-cap" billings totaling $104,229.41 for inmate medical services due for first contract year, was read. Mr. Wall: When we originally entered into the contract, we had to estimate the number of inmates and there was a cap on the medical expenses. These billings appear to be in order and I believe we owe the money. subsequent to this we increased the number of inmates and the amount of medical expenses but in the beginning this was underestimated. I Ms. Gibbs: Hopefully this can still be charged to the budget. Mr. Bridges: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to approve Capital Projects Payment Request in the amount of $20,525.06 for the Georgia Golf Hall of Fame, was read. Mr. Wall: This was a City contract with the Golf Hall of Fame when they were getting started with the project insofar as the design of the facility, etc. Part of the agreement called for the City to pay the acquisition costs. I think it's in order and we need to bring what I refer to as a sales tax contract because we are paying them sales tax monies and get that built in assuming that this individual's responsibility is totally related to the project and we're not paying personnel costs that the Golf Hall of Fame would incur in any event. I understand that this person is the project coordinator and his function is to acquire I the properties, supervise the construction, etc. but I think it needs to be spelled out. Mr. Chairman: I guess we could get a motion to have this money held until we come up with an agreement with the Golf Hall of Fame. Mr. Wall: I'll get something together. Mr. Bridges: I so move. Mr. Beard: Second. Motion adopted unanimously. A request to release requisitions for equipment purchases for Universal Hiring supplemental Grant (68 Deputy Grant) in the amount of $313,480.32, was read. Mr. Greenway: This relates to the equipment needed for the hiring of the 68 deputies. Ms. Gibbs: Some of the equipment they need takes months to get so we need to go ahead and approve requisitions for these purchases. Six officers and their equipment will come from the I Weed and Seed funds. (Mr. Handy enters the meeting) I I I After a short discussion, Mr. Bridges: I make a motion we approve the amount requested subject to the Weed and Seed conditions. Ms. Gibbs: This can come from the 1998 budget. Mr. Handy: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission NWM