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Home My WebLink About05-09-2005 Meeting I .... I .6 - - . ENGINEERING SERVICES AGENDA COMMITTEE ROOM - May 9,2005 3:00 P. M. 1. Motion to approve resolution creating street lighting districts. 2. Motion to authorize condemnation ofa portion of Tax Map 51, Parcel 155.1 which is owned by Theresa Richards and Herman Richards, Jr. for 2,256.29 square feet for temporary easement and 1,005.49 for a permanent easement. AUD Project: 50130 - Upper Butler CreeklBelair Hills Estate. 3. Motion to approve resolution requesting a road name change of a portion of Frontage Road (between the Columbia County line at Flowing WeUs Road and Wheeler Road at Interstate Parkway) to Interstate Parkway. 4. Approve Construction Project Budget Change No. One (CPB 323-04-299823999) for the Augusta Council Regional Flood Control Feasibility Study in the amount of$252,352 to be funded from SPLOST Phase ill Recapture. Also authorize the Engineering Department to release funds in increments as requested by the Corps of Engineers. 5. Discuss the status of the storm water drainage pipe on the property of Mr. Eddie LeClair at 219 Lafayette Drive. (Requested by Commissioner Boyles) 6. Approve LandfiU fee schedule amendment for inclusion of a category for "Solid Waste with Beneficial Use". 7. Consider a request from the committee of the Official Rev. Dr. Martin L. King, Jr. Memorial Observance of the CSRA and Thumbs-Up, Inc. with Grantee Rights that the site of the King Statue across from James Brown Boulevard's front entrance to the Judicial Center be named in honor of Rev. Dr. Martin L. King, Jr. and that the property at said site be named the Martin L. King, Jr. Park Plaza. 8. Approve attached job descriptions and organization charts for Public Services, Engineering & Environment Services and Solid Waste & Recycling Services. (See background information under Item 3 on Administrative Services) 9. Receive as information the concept plan for the Walton Way Extension Storm Drain Improvements Project (CPB #322-04-204822378) and authorize the Engineering Department to proceed with developing construction plans for Alternative Number Three. Also approve the construction project budget in the amount of $445,000 to be funded from SPLOST Phase I Recapture and Phase II ($55,000) Recapture Funds. (Referred from May 3 Commission meeting) I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - May 9,2005 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Colclough, Smith and Mays, members; Fred Russell, Administrator; Max Hicks, Utilities Dept. Director; Michael Greene, Public Works Maintenance Director; Dennis Stroud, Public Works Maintenance Department; Teresa Smith, Engineering Director; Allen Saxon, Asst. Director of Utilities Dept.; Yvonne Gentry, DBE Coordinator; Mark Johnson, Solid Waste Dept. Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. Also Present: Hons. Grantham and Boyles, Commissioners. CONSENT AGENDA ITEMS: 1. Motion to approve resolution creating street lighting districts. 3. Motion to approve resolution requesting a road name change of a portion of Frontage Road (between the Columbia County line at Flowing Wells Road and Wheeler Road at Interstate Parkway) to Interstate Parkway. 4. Approve Construction Project Budget Change No. One (CPB 323-04- 299823999) for the Augusta Council Regional Flood Control Feasibility Study in the amount of $252,352 to be funded from SPLOST Phase III Recapture. Also authorize the Engineering Department to release funds in increments as requested by the Corps of Engineers. 6. Approve Landfill fee schedule amendment for inclusion of a category for "Solid Waste with Beneficial Use". Mr. Smith: I so move we approve the consent agenda. Mr. Colclough: Second. Motion adopted unanimously. 2. Motion to authorize condemnation of a portion of Tax Map 51, Parcel 155.1 which is owned by Theresa Richards and Herman Richards, Jr. for 2,256.29 square feet for temporary easement and 1,005.49 for a permanent easement. AUD Project: 50130 - Upper Butler CreeklBelair Hills Estate. Mr. Chairman: We've had a request from the property owner to delay this discussion for two weeks to our next meeting. Mr. Colclough: I so move. I Motion adopted unanimously. I Mr. Smith: Second. 5. Discuss the statns of the storm water drainage pipe on the property of Mr. Eddie LeClair at 219 Lafayette Drive. (Requested by Commissioner Boyles) Mr. Boyles: Mr. LeClair has a storm water catch basin between his house and his neighbor. The line is about 60 years old and the proper drainage was not installed back in that area near the Brandywine Apartments. They dammed up the pipe and the pipe joints were blown out. Mr. LeClair has some severe erosion in his yard and some trees are in danger of being washed out. I would like to turn it over to Public Works and let them comment. Mr. Greene: This is an old problem and it has been patched and patched and can't be patched any more. The pipe runs close to his carport and Mr. Stroud has looked into it and we will be coming forward with an agenda item at the next meeting. We can do the work with city forces in about two weeks time depending on the weather and it would cost about $125,000. Mr. Colclough: I have a problem with whoever dammed up the pipe and I don't think we should be totally responsible for repairing the problem. I make a motion we have the attorney and the engineers look into it and talk with Brandywine and see if they would be willing to bear some of the expense for fixing the pipe. Also that we negotiate with them regarding the tie in with the pipe for the storm water drainage. I Mr. Stroud: The retention pond at Brandywine is very small and if we open up that pipe, it will dump a lot of water there. Mr. Smith: Second. Mr. Cheek: We need to share this information with them and come back at the next meeting. Motion adopted unanimously. 7. Consider a request from the committee of the Official Rev. Dr. Martin L. King, Jr. Memorial Observance of the CSRA and Thumbs-Up, Inc. with Grantee Rights that the site of the King Statue across from James Brown Boulevard's front entrance to the Judicial Center be named in honor of Rev. Dr. Martin L. King, Jr. and that the property at said site be named the Martin L. King, Jr. Park Plaza. Mr. Russell: We do not yet own this piece of property so we should probably wait to do something like this until we get title to the property. I 2 I I I Mr. Chairman: Would it be in order for us to designate a Letter of Intent should we at some point own the property? Mr. Russell: I think we can express our intent to do that. Mr. Colclough: I so move we ask the attorney or appropriate staff to draw up that letter. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: I have been asked by staff to add two items. They concern the status of the upcoming Solid Waste contracts and the OMI contract. These are for discussion and status reports and I don't believe we have action due at this time. We need a motion to add these. Mr. Smith: I so move. Mr. Colclough: Second. Motion adopted unanimously. 9. Receive as information the concept plan for the Walton Way Extension Storm Drain Improvements Project (CPB #322-04-204822378) and authorize the Engineering Department to proceed with developing construction plans for Alternative Number Three. Also approve the construction project hudget in the amount of $445,000 to be funded from SPLOST Phase I Recapture and Phase II ($55,000) Recapture Funds. (Referred from May 3 Commission meeting) Mr. Chairman: We paid for a study and we have a recommended repair, path forward and funding source. When will work begin for this? . Ms. Smith: It would take 75 days to complete from the issuance of the notice to proceed. Mr. Chairman: This is almost something you could sole source on an emergency basis. Ms. Smith: If! receive authorization from the Commission to do that. Mr. Grantham: What did the engineers recommend? 3 Ms. Smith: They gave alternatives. Alternative 3 is to line the existing pipe utilizing shotcrete and it is the most cost effective alternative. I think that if you approve the agenda item and allow me to give them notice to proceed as was requested in the original document and ask that I come back and give you an update on the schedule, that at least releases them to go to work while we figure out what kind of time we're talking about and the funding. I Mr. Colclough: I move that we take the Director's recommendation and that will give us time to go ahead with it. Mr. Smith: I'll second it. Motion adopted unanimously. Mr. Chairman: Let's do the item on the OMI contract. We need to get a timetable on the review of that document. Ms. Gentry: We had requested some information and have not yet received that. Mr. Russell: I can give her the historical data. Mr. Chairman: I hope we can get together between now and Tuesday and get this resolved. Mr. Russell: I think we can get it done by then. I Mr. Chairman: Can we make a motion to put a placeholder on the Commission agenda contingent upon the approval by the DBE officer? Mr. Colclough: I so move. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: Let's get a status report on the solid waste contract. Mr. Johnson: We have gone back to the haulers and given them a copy of~he proposed draft contract. They reviewed it and we edited it and gave it back for one final look. DBE has it at this point to review and that's where we are now. It will then go to attorney for review. After additional discussion, Mr. Chairman: Could we have a schedule for everything we need at the next meeting? Mr. Mays: I move we receive this as information. I 4 I Mr. Colclough: Second. Motion adopted unanimously. 8. Approve attached job descriptions and organization charts for Public Services, Engineering & Environment Services and Solid Waste & Recycling Services. (See background information under Item 3 on Administrative Services) Mr. Smith: I so move. Mr. Colclough: I'll second it to get it on the floor. Mr. Russell: We have made a few changes in some of the charts and provided some information you requested. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I nwm I 5