HomeMy WebLinkAbout04-11-2005 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - April I I, 2005
3:00 P. M.
I. Discuss Hwy. 56 third lane improvements. (Requested by Commissioner Cheek)
2. Update on utilities status on Diversion Dam and tow path of the Canal.
(Requested by Commissioner Cheek)
3. Approve a proposal from the Southeastern Natural Sciences Academy to conduct
a tracer study of the constructed wetland treatment system associated with the
James B. Messerly Water Pollution Control Plant.
4. Approve execution of Georgia Power Company's Governmental Encroachment
Agreement No. 30776 (DumJon-Evans 115 kv Transmission Line Right-of- Way).
5. Update status on N. Max Hicks WTP.
6. Authorize Budget Adjustment to set up all 2004 Bond CIP Projects. (See
background information under Item 15 on Finance agenda)
7.
Approve the wording for a commemorative plaque and approve final deductive
change order #1 for Chicago Bridge and Iron, Inc. in the amount of ($13,491.60)
on the Brown Road 3 MG Elevated Storage Tank Project.
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8.
Approve the change order for the Solid Waste Department to decrease the
Supplemental Agreement to Jordan, Jones & Goulding (JJ&G) from $500,000 to
$350,000. This Supplemental Agreement will provide professional services for
building design and site plans for the scale house, administration building,
convenience center, maintenance facility, access road, landfill entrance,
educational display and associated environmental permitting.
9. Approve granting Columbia County a temporary easement to construct the
portion of Newman town Road that is in Richmond County.
10. Approve Construction Project Budget Change Number One (CPB #323-04-
203823372) in the amount of$200,000 for the Pointe West Drainage
Improvement Project to be funded from One Percent Sales Tax Phase III
Recapture. Also authorize the Engineering Department to have the design
completed for Phase ill, lIB and III as recommended by Cranston, Robertson &
Whitehurst and approve Supplemental Agreement Number One with Cranston,
Robertson & Whitehurst for $12,965.00 for the additional scope associated with
the aforementioned phases.
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II.
Authorize revising the scope of the Belair Road Project (CPB #323-04-
201823332) from a three lane road to a two lane as recommended by the design
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consultant firm of Rochester & Associates reflecting a construction cost savings
of approximately $ I .8M.
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12.
Approve Capital Project Budget Change Number One (CPB #324-04-2018241 17)
in the amount of $5,5 I I ,000 on the Belair HiIls Estates Improvements Proj ect to
be funded from Phase IV SPLOST Paving Dirt Roads ($3,500,000), Phase IV
SPLOST County Forces Grading & Drainage ($500,000), Phase IV SPLOST
County Forces Resurfacing ($1,101,000) and Augusta Utilities Phase IV SPLOST
Paving Dirt Roads ($410,000).
13. Approve award of construction contract in the amount of $764,322.37 to Blair
Construction for the Olive Rd. Sewer Improvements. Bid Item: 05-072.
14. Receive as information the concept plan for the Walton Way Extension Storm
Drain Improvements Project (CPB #322-04-204822378) and authorize the
Engineering Department to proceed with developing construction plans for
AIteIDative Number Three. Also approve the construction project budget in the
amount of $445,000 to be funded from SPLOST Phase I Recapture and Phase II
($55,000) Recapture Funds.
15.
Approve the Paving Various Roads, Phase VIII Project CPB Change Number One
(323-04-200823808) in the amount of$281,547 to be funded from the One
Percent Sales Tax Paving Dirt Roads, Phase IV Account which adds funding for
Sherrod, Deen, Saxton and Emmit Street Lane.
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16.
Discuss the reclassifications of the rank-and-file employees of Augusta Utilities
Department. (Requested by Commissioner WiIliarns)
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17. Report from the Administrator regarding the duties and responsibilities of the
Maintenance, Solid Waste and Engineering Divisions.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - April 11, 2005
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith,
members; Steve Shepard, Attomey; Fred Russell, Administrator; Drew Goins and Allen
Saxon, Utilities Dept. Asst. Directors; Teresa Smith, Engineering Director; Mark
Johnson, Solid Waste Director; Mike Greene, Maintenance Director; Brenda Byrd-
Pelaez, Human Resources Director; Robert Leverett, Deputy Administrator; Nancy
Morawski, Deputy Clerk and Lena Bonner, Clerk of Commission.
ABSENT: Hons. Bob Young, Mayor; Cheek, Chairman.
Also Present: Hons. Beard, Williams, Hankerson and Boyles, Commissioners.
CONSENT AGENDA ITEMS:
.. 3. Approve a proposal from the Southeastern Natural Sciences Academy to
conduct a tracer study of the constructed wetland treatment system
associated with the James B. Messerly Water Pollution Control Plant.
4.
Approve execution of Georgia Power Company's Governmental
Encroachment Agreement No. 30776 (DumJon-Evans 115 kv Transmission
Line Right-of-Way).
7.
Approve the wording for a commemorative plaque and approve final
deductive change order #1 for Chicago Bridge and Iron, Inc. in the amount
of ($13,491.60) on the Brown Road 3 MG Elevated Storage Tank Project.
9.
Approve granting Columbia County a temporary easement,to construct the
portion of Newmantown Road that is in Richmond County.
11.
Authorize revising the scope of the Belair Road Project (CPB #323-04-
201823332) from a three lane road to a two lane as recommended by the
design consultant firm of Rochester & Associates reflecting a construction
cost savings of approximately $1.8M.
13.
Approve award of construction contract in the amount of $764,322.37 to
Blair Construction for the Olive Rd. Sewer Improvements. Bid Item: OS-
072.
16.
Discuss the reclassifications of the rank-and-fiIe employees of Augusta
Utilities Department. (Requested by Commissioner Williams)
Mr. Colclough: I move we approve the consent agenda.
Mr. Smith: Second.
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Motion adopted unanimously.
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Mr. Shepard: I would ask that we add and approve an additional item. It is to
authorize condemnation of sewer easement through property of Kwajalein Muhammad,
3002 Georgia Road, Augusta, Georgia. Ms. Tyler with the Utilities Department may be
able to negotiate this week an authorization to go through the property, but I would ask
for contingent authority to condemn after it goes through full commission if it is not
settled this week.
Mr. Smith: I so move.
Mr. Colclough: Second.
Motion adopted unanimously.
1. Discuss Hwy. 56 third lane improvements. (Requested by Commissioner
Cheek)
Mr. Smith: We discussed this with the highway commissioner in February about
putting in a turn lane on Highway 56 from Tobacco Road on out to Brown Road. He said
that he had asked for a study on it, and I have talked with Mr. Kuhlke and he is working
on getting some funds for this project. That's all the information I have on it at this time.
Mr. Colclough: I move that we accept this as information.
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Mr. Smith: Second.
Motion adopted unanimously.
5. Update status on N. Max Hicks WTP.
Mr. Goins gave a report in the status of the work on the N. Max Hicks WTP. He
noted that work on the plant is 95% complete and that water is currently being pumped
through the plant in a testing phase. He stated that a dedication date will be set in May so
that the plant can be commissioned.
Mr. Colclough: I move that we receive this as information.
Mr. Smith: Second.
Motion adopted unanimously.
8.
Approve the change order for the Solid Waste Department to decrease the
Supplemental Agreement to Jordan, Jones & Goulding (JJ&G) from
$500,000 to $350,000. This Supplemental Agreement wiD provide
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professional services for building design and site plans for the scale house,
administration building, convenience center, maintenance facility, access
road, landfill entrance, educational display and associated environmental
permitting.
Mr. Johnson: This agreement will allow for the design of an access road and we
have taken out the construction of the small scale house. The scale house will go out to
bid through the usual process.
Mr. Colclough: I move it be approved.
Mr. Smith: Second.
Motion adopted unanimously.
12.
Approve Capital Project Budget Change Number One (CPB #324-04-
201824117) in the amount of $5,511,000 on the Belair Hills Estates
Improvements Project to be funded from Phase IV SPLOST Paving Dirt
Roads ($3,500,000), Phase IV SPLOST County Forces Grading & Drainage
($500,000), Phase IV SPLOST County Forces Resurfacing ($1,101,000) and
Augusta Utilities Phase IV SPLOST Paving Dirt Roads ($410,000).
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Mr. Colclough: A motion to approve.
Mr. Smith: Second.
Motion adopted unanimously.
15. Approve the Paving Various Roads, Phase VIII Project CPB Change
Number One (323-04-200823808) in the amount of $281,547 to be funded
from the One Percent Sales Tax Paving Dirt Roads, Phase IV Account which
adds funding for Sherrod, Deen, Saxton and Emmit Street Lane.
Mr. Colclough: I move to approve.
Mr. Smith: Second.
Motion adopted unanimously.
10.
Approve Construction Project Budget Change Number One (CPB #323-04-
203823372) in the amount of $200,000 for the Pointe West Drainage
Improvement Project to be funded from One Percent Sales Tax Phase III
Recapture. Also authorize the Engineering Department to have the design
completed for Phase IB, lIB and III as recommended by Cranston,
Robertson & Whitehurst and approve Supplemental Agreement Number
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One with Cranston, Robertson & Whitehurst for $12,965.00 for the
additional scope associated with the aforementioned phases.
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Mr. Colclough: I so move to approve.
Mr. Smith: Second.
Motion adopted unanimously.
14. Receive as information the concept plan for the Walton Way Extension
Storm Drain Improvements Project (CPB #322-04-204822378) and authorize
the Engineering Department to proceed with developing construction plans
for Alternative Number Three. Also approve the construction project
budget in the amount of $445,000 to be funded from SPLOST Phase I
Recapture and Phase II ($55,000) Recapture Funds.
Ms. Smith: The recommendation from the engineer is that we shotcrete the
corrugated metal pipe and the cost of that is $350,000.
Mr. Mays: I know that we had previously discussed this when the attorney was
here and there were some questions asked as to the best way to solve the problem.
After a short discussion, Mr. Colclough: I move that we refer this to the full
commission with no recommendation in order that we can get a little more information
on it.
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Mr. Smith: Second.
Motion adopted unanimously.
6. Authorize Budget Adjustment to set up all 2004 Bond CIP Projects. (See
background information under Item 15 on Finance agenda)
Mr. Colclough: A motion to approve.
Mr. Smith: Second.
Motion adopted unanimously.
2. Update on utilities statns on Diversion Dam and tow path of the Canal.
(Requested by Commissioner Cheek)
Mr. Whitehurst with Cranston, Robertson & Whitehurst made a presentation on
their study of the levee that forms the Augusta Canal. He noted that they are
investigating the levee through various means of diving, reconnaissance and borings and
would determine if there were any conditions that warranted any immediate action to
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stabilize the levee. He explained that they had found approximately 17 places involving
animal burrowing that might be causes for concern and that three small areas of seepage
had been located. Borings will be done in those areas to check the stability of the levee at
those points. He noted that there will be three more dives needed and then the work on
the borings will begin.
Mr. Mays: What type of animals have you encountered?
Mr. Whitehurst: It's mostly beavers, muskrats, and maybe an otter or two.
Mr. Mays: What about the costs for repairs?
Mr. Whitehurst: We tried to make a low end and high end range for the costs. I
would like to complete our work before we talk about the costs for repairs.
Mr. Mays expressed the thought that a source for maintenance funding should
probably be explored as development continues on the river and the canal.
After further discussion, Mr. Goins presented some costs regarding repairs to the
diversion dam. He noted that there would be a cost of about $250,000 and that they
would be coming back with a contract at a later date.
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Mr. Colclough: I make a motion that we receive this as information.
Mr. Smith: Second.
Motion adopted unanimously.
17. Report from the Administrator regarding the duties and responsibilities of
the Maintenance, Solid Waste and Engineering Divisions.
Mr. Russell provided a report conceming information on the transition process for
the divisions of the Public Works Department. He noted that he would probably be
making a recommendation in the near future about hiring a consulting engineer to come
in and help in the plan approval process and other matters regarding the Engineering
Division. He stated that he would continue to work to fill the vacancies that exist, and
that the reporting relationship has changed so that Mr. Smith, Mr. Johnson and Mr.
Greene all report to Deputy Administrators. He also noted that the salary structure would
probably need to be revisited in the future and that the day-to-day operations are
proceeding fairly smoothly.
After further discussion, the meeting ended due to the loss of a quorum.
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ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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