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HomeMy WebLinkAbout03-15-2005 Meeting I . - - -- -- ~- ENGINEERING SERVICES AGENDA /6 COMMITTEE ROOM - Marchi, 2005 3:00 P. M. 1. Update from the Attomey and stafftegarding the request from Mr. David Brown for an exemption from the solid waste collection service. 2. Motion to approve allowing members of the American Hiking Society's "Volunteer Vacation" program access to the Lombard Mill Pond Greenspace Tract in order to clear a trail system around the pond at no cost to Augusta Richmond County. 3. Motion to approve to clear invasive species and refuse and install bollards to prevent future abuse from the 15.55 acre Greenspace tract lying along Rocky Creek. 4. Approve an amendment to a professional services contract with Cranston, Robertson & Whitehurst, P.C. (CRW), an Augusta, GA firm, to design a 36" diameter gravity sewer from the intersection of Brown Road and Highway 56 to the new Spirit Creek Pump Station. 5. Presentation by Mordecai L. Evans of Aquvair Corporation regarding ultraviolet disinfection for HV AC and water systems in buildings. 6. Update from staffregarding the status of the St. Sebastian Project. (Referred from March I Commission meeting) 7. Authorize Public Works and Engineering to execute both option periods for the existing contract with AES for leachate monitoring quality at an annual cost of $8,626 to be funded from the current Solid Waste budget, Account No. 541-04- 52.12999. (See background information under Item 13 on Finance agenda) 8. Authorize Public Works and Engineering to execute both option periods for the . existing contract with EMA for groundwater monitoring at an annual cost of $52,805 to be funded from the current Solid Waste budget, Account No. 541-04- 52.12999. (See background information under Item 14 on Finance agenda) 9. Discuss Heery International contract. 10. Update from the Attorney regarding the dilapidated property along the Canal at 1238 Fenwick Street. (Referred from March I Commission meeting) 11. Report from staff regarding the costs for short term renovations at the Joint Law Enforcement Center. -.10.,' ". 12. Report from PlanninglPublic Works regarding the number of projects for site plans that are currently in the system for approval. (Referred from March I Commission meeting) I 13. Approve the proposed organization chart for the Public Works and Engineering Departments Solid Waste Division for all positions supporting the Solid Waste Collections Contract to include job title, working title, salary grade, concept or career ladder, as well as number of positions. (Referred from March I Commission meeting) 14. Discuss Public Works Department. (Requested by Commissioner Williams) (Referred from March 1 Commission meeting) 15. Approve the final concept for the collections contract and associated resolution, allowing Public Works and Engineering to bid the solid waste collections to start on the proposed] anuary I, 2006 date. . - - - - I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 15, 2005 I:OOP.M. PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Smith, member; Steve Shepard, Attomey; Fred Russell, Administrator; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Mark Johnson, Landfill Manager; Michael Greene, Public Works Dept.; Rick Acree, Facilities Management Director; Teresa Smith, Public Works Director; Yvonne Gentry, DBE Coordinator; Geri Sams, Procurement Director; George Patty, Planning Director; Terri Tumer, Planning Commission; Nancy Morawski, Deputy Clerk ofCominission. ABSENT: Hon. Colclough, member. Also Present: Hons. Williams and Hankerson, Commissioners. 48. Presentation by Mordecai L. Evans of Aquvair Corporation regarding ultraviolet disinfection for HV AC and water systems in buildings. At this time Mr. Evans made his presentation to the committee. Mr. Smith: I move that we receive this as information. I Mr. Mays: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 45. Motion to approve allowing members of the American Hiking Society's "Volunteer Vacation" program access to the Lombard Mill Pond Greenspace Tract in order to clear a trail system around the pond at no cost to Augusta Richmond County. 46. Motion to approve to clear invasive species and refuse and install bollards to prevent futnre abuse from the 15.55 acre Greenspace tract lying along Rocky Creek. 47. Approve an amendment to a professional services contract with Cranston, Robertson & Whitehurst, P.C. (CRW), an Augusta, GA firm, to design a 36" diameter gravity sewer from the intersection of Brown Road and Highway 56 to the new Spirit Creek Pump Station. 49. Update from staff regarding the status of the St. Sebastian Project. (Referred from March 1 Commission meeting) I 1 _-t,- 50. Authorize Public Works and Engineering to execute both option periods for ,the existing contract with AES for leachate monitoring quality at an annual cost of $8,626 to be funded from the current Solid Waste budget, Account No. 541-04-52.12999. (See background information under Item 13 on Finance agenda) I 51. Authorize Public Works and Engineering to execute both option periods for the existing contract with EMA for groundwater monitoring at an annual cost of $52,805 to be funded from the current Solid Waste budget, Account No. 541-04-52.12999. (See background information under Item 14 on Finance agenda) 55. Approve the proposed organization chart for the Public Works and Engineering Departments Solid Waste Division for all positions supporting the Solid Waste Collections Contract to include job title, working title, salary grade, concept or career ladder, as well as number of positions. (Referred from March 1 Commission meeting) 56. Approve the final concept for the collections contract and associated resolution, allowing Public Works and Engineering to bid the solid waste collections to start on the proposed January 1, 2006 date. Mr. Chairman: We also have an addition to the agenda. I Addendum Item 1. Authorize the Mayor and Administrator to continue a dialogue with Fort Gordon that may result in a contract for municipal services. Mr. Mays: I move it be added and placed on the consent but also pulled on the Commission floor for the process of general discussion with the public so they can have a chance to know what it is about. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: Items 57 and 58 will be sent over to the full Commission for discussion. 57. Discuss Public Works Department. (Requested by Commissioner Williams) (Referred from March 1 Commission meeting) 58. Discuss Heery International contract. (Requested by Commissioner Grantham) It was the consensus of the committee that Items 57 and 58 be referred to the full Commission for discussion there. I 2 I I I Mr. Chairman: It is our hope that Items 52, 53 and 54 after the report today we may consider adding them to the consent agenda once it is on the floor. Mr. Smith: I move that we approve the consent agenda. Mr. Mays: Second. Motion adopted unanimously. 44. Update from the Attorney and staff regarding the request from Mr. David Brown for an exemption from the solid waste collection service. Mr. Shepard: Mr. Brown brought me a contract where he will have container service to replace the carts. The Engineering Department did indicate that he met the exemption requirements so with this contract his trash will be taken care of. Mr. Mays: I move it be approved. Mr. Smith: Second. Motion adopted unanimously. 52. Update from the Attorney regarding the dilapidated property along the Canal at 1238 Fenwick Street. (Referred from March 1 Commission meeting) Mr. Shepard: I have been in consultation with Mr. Moretz and we have taken this matter back on the records for fifty years, which is the usual title examination period, and we have found the property line on Fenwick Street does run right down the retaining wall. It also says there are no easements on that plat. There may be evidence that the structures were built in that area in the I 880s, and we need to go back a little further on the title to determine ifthere are any easements because I wouldn't rely onjust what the surveyor said, but there could well be easements which would relieve the city of any responsibility. So further examination of the records could well yield an answer. Ifit is the way it is we will have to get with Mr. Moretz and take responsibility for repairs. I would ask for some additional time for study. Mr. Chairman: Did anyone look at the water that is going out? Could we get someone in Public Works or Utilities to look at that situation to see where the water is going? Could we get a motion to receive this as information with a report back in two weeks at our next meeting? Mr. Mays: I so move. Mr. Smith: Second. 3 Motion adopted unanimously. I 53. Report from staff regarding the costs for short terrn renovations at the Joint Law Enforcement Center. Mr. Russell: We are recommending Option 1 regarding the JLEC which basically buys us three to five years in that building with a repair cost of about $3 I 7,428. The Sheriff and his staff are agreeable with this. The cost for new pods to replace the tower would provide about a million dollars in savings. In addition to that, you will be hearing a presentation on the new courthouse which would absorb a good portion of this facility including the Clerk's Office and judicial offices. The Sheriff's Office would be moved to a new location either in this building or some alternate location. We were also asked to look at the facilities for telecommunication for doing arraignments and/or bail hearings. We've looked at that and it would add an additional $25,000 to this price.. That would give you a grand total of $342,428 and we feel that this would be the best route to go. Mr. Smith: So move that it be accepted. Mr. Mays: Second. Mr. Russell: As a funding source I have identified the current SPLOST dollars available in the Judicial Center account with the thought ofreplacing those as we move forward. I Mr. Smith: I'll accept that as an amendment to the motion to move forward with this. Motion adopted unanimously. 54. Report from Planning/Public Works regarding the number of projects for site plans that are currently in the system for approval. (Referred from March 1 Commission meeting) Mr. Mays: I move that we refer this item on to the full Commission for discussion. Mr. Smith: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjoumed. Nancy W. Morawski Deputy Clerk of Commission I 4