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HomeMy WebLinkAbout03-01-2005 Meeting I ENGINEERING SERVICES AGENDA /i:z;d; I COMMITTEE ROOM FeBmar)" 21,2005 3:00 P. M. I. Status report regarding the request from Mr. David Brown for an exemption from the solid waste collection service. 2. Accept as information the following report on utility consumption for the Municipal Building, JLEC and Charles B. Webster Detention Center. 3. Approve request for a blanket resolution authorizing the Mayor to execute easements conveying easements to the Augusta Utilities Department for the installation of sanitary sewer lines across property of Augusta, Georgia and to approve and ratify all other easements that have been granted by Augusta, Georgia to the Augusta Utilities Department for the installation of sanitary sewer lines across property of Augusta, Georgia. 4. Communication from Rex Properties regarding the problem of dilapidated property along the Canal at 1238 Fenwick Street. 5. Discuss the State-Aid County Contract Priority List. (Requested by Mayor Young) .A - 6. Motion to authorize the acceptance by the Mayor of a Right-of- Way Deed conveying 34,948 square feet in fee simple from Betty Wood Lovett in connection with Paving Various Roads, Ph. III (Haucham Hill Road), Parcel 184- 0-009-00-0. .... 7. Approve Change Order #2 for Blair Construction Company in the amount of $28,602.70 on the Groundwater Treatment Plant #3 20-inch Water Main Project. 8. Update from staff regarding the renovations at the Joint Law Enforcement Center. (Referred from January 21 Engineering Services and February 15 Commission meetings) 9. Update from staff regarding the status of the St. Sebastian Project. (Referred from January 21 Engineering Services and February 15 Commission meetings) 10. Report from PlanninglPublic Works regarding the number of projects for site plans that are currently in the system for approval. (Referred from January 2 I Engineering Services and February 15 Commission meetings) 11. Approve Capital Project Budget Change Number Two transferring $84, I 00.00 from project contingency to project engineering for the Alexander Drive Project (CPB # 323-04-296823215). Also approve Supplemental Agreement Number Three with Cranston, Robertson & Whitehurst, P.c. in the amount of $84, I 00.00 - - I 14. 15. 16. ... - .... 17. to provide additional engineering services. (Referred from February 15 Commission meeting) 12. Motion for final approval of the abandonment of Leon Alley. (Referred from February 15 Commission meeting) 13. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for The Reserves, Phase 1. (Referred from February 15 Commission meeting) Approve the final concept for the collections contract and associated resolution, allowing Public Works and Engineering to bid the solid waste collections to start on the proposed January 1, 2006 date. Execute the Georgia Department of Transportation's contract for acquisition of right-of-way on the St. Sebastian Way/Greene St./15th St. Project (CPB # 327-04- 296812003) where Augusta agrees to comply with the provisions for federal requirements. Approve the proposed organization chart for the Public Works and Engineering Departments Solid Waste Division for all positions supporting the Solid Waste Collections Contract to include job title, working title, salary grade, concept or career ladder, as well as number of positions. Approve the concept of the Public Works and Engineering Department purchasing and owning carts to be used by citizens for solid waste collections at an estimated cost of $7.5 million dollars to be amortized over the life of the contract. (See background information under Item 9 on Finance agenda) I 8. Award a contract for construction quality assurance to the company who presented the best responsive bid. (See background information under Item lOon Finance agenda) 19. Discuss Public Works Department. (Requested by Commissioner Williams) - - I ADDENDUM ENGINEERING SERVICES AGENDA March 1, 2005 I:OOP.M. ADDITION TO THE AGENDA: 1. Motion to approve planting trees and placing three benches and two trash receptacles on the 4. I acre Ingleside Drive Greenspace Tract lying along Raes Creek. ... - I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 1,2005 I:OOP.M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Smith, Co-Chairman; Mays, member; Steve Shepard, Attorney; Fred Russell, Administrator; George Patty, Planning Director; Terri Turner, Planning Commission; Teresa Smith, Public Works Director; Max Hicks, Utilities Dept. Director; Mary Johnson, Landfill Director; Rick Acree, Facilities Management Director; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Colclough, member. Also Present: Hons. Boyles and Williams, Commissioners. CONSENT AGENDA ITEMS: 37. Approve request for a blanket resolution authorizing the Mayor to execute easements conveying easements to the Augusta Utilities Department for the installation of sanitary sewer lines across property of Augusta, Georgia and to approve and ratify all other easements that have been granted by Augusta, Georgia to the Augusta Utilities Department for the installation of sanitary sewer lines across property of Augusta, Georgia. 40. Motion to authorize the acceptance by the Mayor of a Right-of-Way Deed conveying 34,948 square feet in fee simple from Betty Wood Lovett in connection with Paving Various Roads, Ph. III (Haucham Hill Road), Parcel 184-0-009-00-0. 41. Approve Change Order #2 for Blair Construction Company in the amount of $28,602.70 on the Groundwater Treatment Plant #3 20-inch Water Main Project. 45. Approve Capital Project Budget Change Number Two transferring $84,100.00 from project contingency to project engineering for the Alexander Drive Project (CPB # 323-04-296823215). Also approve Supplemental Agreement Number Three with Cranston, Robertson & Whitehurst, P.c. in the amount of $84,100.00 to provide additional engineering services. (Referred from February 15 Commission meeting) 46. Motion for final approval of the abandonment of Leon Alley. (Referred from February 15 Commission meeting) 47. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for The Reserves, Phase I. (Referred from February 15 Commission meeting) 48. Approve the final concept for the collections contract and associated resolution, allowing Public Works and Engineering to bid the solid waste collections to start on the proposed January 1, 2006 date. I 49. Execute the Georgia Department of Transportation's contract for acquisition of right-of-way on the St. Sebastian Way/Greene St./I5'h St. Project (CPB # 327-04-296812003) where Augusta agrees to comply with the provisions for federal requirements. 51. Approve the concept of the Public Works and Engineering Department purchasing and owning carts to be used by citizens for solid waste collections at an estimated cost of $7.5 million dollars to be amortized over the life of the contract. (See background information under Item 9 on Finance agenda) Mr. Smith: I so move. Mr. Mays: Second. Motion adopted unanimously. 38. Communication from Rex Properties regarding the problem of dilapidated property along the Canal at 1238 Fenwick Street. I At this time Mr. David Moretz of Rex Properties appeared before the committee regarding the above communication. He stated that the condition of the Canal had caused structural damage to the building at 1238 Fenwick Street and asked that some cleanup be done to help with the problem. Mr. Cheek: We need to investigate where the water is flowing in that area, who has jurisdiction over this area and what can be done to provide relief. Mr. Moretz: The property owner is seeking some type of correction to the damage that has been done because it has hurt the marketability of the property. Mr. Shepard: We could treat this as an ante litem notice of a possible claim in which we are not necessarily accepting liability because it may also involve the Canal Authority. Mr. Chairman: You could investigate and report back? Mr. Shepard: Yes. Mr. Chairman: We also need to look at getting an estimate from Public Works to do a cleanup on this area and get Public Works or Utilities to look at where the water is going underground. I 2 I I I Mr. Mays: I move that it be referred to the Attorney for a report back. Mr. Smith: Second. Mr. Mays asked that the attorney also check into how the city of covered conceming the work that is currently being done in that area. Motion adopted unanimously. 35. Status report regarding the request from Mr. David Brown for an exemption from the solid waste collection service. Mr. Johnson: We have found that there are eleven trailers on site of which we charge him for ten. One is unoccupied and uninhabitable and we only charge him for ten. Mr. Brown stated that he had had a water line repaired which could have possibly been damaged by a garbage truck going over the line. He asked that he be allowed to place a dumpster in the area in front of the water line so that it would not be damaged again by trucks running over it. Mr. Johnson: We have done similar things based upon the four criteria for exemptions as long as we have documentation of a contract or the waste could be brought to the curb. Mr. Chairman: It sounds like you meet three of the four criteria but we would need to be sure that bulky waste be disposed of properly. Mr. Brown: I can handle that myself. Mr. Mays: I move that we refer this to the attorney and the staff to work out as long as it meets the requirements of the criteria for an exemption and bring it back. Mr. Shepard: Ifhe could bring forth a proposed contract with a private hauler to service the dumpster and that it be placed in such a way that it would not further damage the water line, I think that would be a good way to handle it if that could be added to the motion. Mr. Chairman: We'll come back at the next meeting with that. We need to get a contract to the attorney for his review as long as he meets the criteria. Ms. Smith: We have a process in place to review requests such as this. Mr. Smith: Second. Motion adopted unanimously. 3 36. Accept as information the following report on utility consumption for the Municipal Building, JLEC and Charles B. Webster Detention Center. I After a presentation of the report by Mr. Acree, Mr. Mays: I move that we receive this as information. Mr. Smith: Second. Motion adopted unanimously. 39. Discuss the State-Aid County Contract Priority List. (Requested by Mayor Young) Ms. Smith: When we were at the meeting in Atlanta, the $450,000 that was presented as state aid funds was identified for the East Augusta project. He noted that we could decide where we wanted to use those funds. Mr. Smith: This money was supposed to go to the East Augusta project and I think we should use it for that. I move that we keep it where it is. Mr. Mays: Second. 42. Update from staff regarding the renovations at the Joint Law Enforcement Center. (Referred .from January 21 Engineering Services and February 15 Commission meetings) I Motion adopted unanimously. Mr. Bob Munger with Heery IntemationaI presented a report regarding the costs involved in the renovations of the Joint Law Enforcement Center with long term costs of approximately $27 million dollars and replacement costs of approximately $50 million dollars. Mr. Chairman: We need to develop a list of things that need to be done to the building and a dollar amount for those items. We then need to find a funding source. These were the directives that were given to staff and that is the information I'm looking for. Mr. Acree: I think the path forward in some direction is determined by what the long term goals are. There are things that we can do to temporarily alleviate some of these problems. The question is how much money do you want to spend on temporary fixes opposed to a pernlanent fix. Mr. Chairman: Do we have the list of the costs of the temporary fixes and what those items are? I 4 I I I Mr. Acree: That was presented to the Commission a year ago. Mr. Chairman: That hasn't changed? Mr. Acree: There were other items to be added but... Mr. Chairman: But it didn't include any of the scope of the ceiling work, the joists, the studs had not been brought to light at that point in time and the list was not complete a year ago. A couple of weeks ago we reviewed the information as pertaining to the new information and the new repairs that needed to be made and were due a report back on a concise list and a path forward on the costs of making the repairs to get us through the next five years. Mr. Mays: I think we need to get input from all the stakeholders who would be involved in this. Within the next week's period we somehow need to dedicate a day or a day and a half to answer all these questions and lay everything out with anyone who is involved. That would include the constitutional officers and everyone else. I want to make a motion that the Administrator set up a CommissionIWork Session so that we will have the ability to vote in that meeting should we need to and a quorum be present. If someone is not able to be present, they could put their questions in writing so that answers can be given. This could be set up through the parameters of the Administrator's Office, checking with us on the time and let us deal with this item. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: I'd like to recommend that we forward the remainder of the items on to the full Commission meeting. Remaining Items to be forwarded to the full Commission meeting: 43. Update from staff regarding the status of the St. Sebastian Project. (Referred from January 21 Engineering Services and February 15 Commission meetings) 44. Report from Planning/Public Works regarding the number of projects for site plans that are currently in the system for approval. (Referred from January 21 Engineering Services and February 15 Commission meetings) 50. Approve the proposed organization chart for the Public Works and Engineering Departments Solid Waste Division for all positions supporting the Solid Waste Collections Contract to include job title, working title, salaIJ' grade, concept or career ladder, as well as number of positions. 5 52. Award a contract for construction quality assurance to the company who presented the best responsive bid. (See backgrouud information under Item 10 on Finance agenda) I 53. Discuss Public Works Department. (Requested by Commissioner Williams) ADDENDUM AGENDA: ADDITION TO THE AGENDA: 1. Motion to approve planting trees and placing three benches and two trash receptacles on the 4.1 acre Ingleside Drive Greenspace Tract lying along Raes Creek. Mr. Mays: I'll make a motion that we add and approve this item and if there is discussion, Commission members can pull it and discuss it at that time. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: We also need a motion to add 35 and 36 to the consent agenda for Engineering Services. Mr. Mays: So move. I Mr. Smith: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission nwm I 6