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HomeMy WebLinkAbout01-21-2005 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - January 21, 2005 II:30 A. M. I. Report from staff regarding the renovations at the Joint Law Enforcement Center. (Referred from January 11 Engineering Services) 2. Authorize additional engineering services to Zimmerman, Evans and Leopold in the amount of $220,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. 3. Receive as information an update from Public Works & Engineering on the status of the Warren Road Improvements Project (CPB # 323-04-296823314). 4. Authorize Public Works & Engineering Department to create a new Code Enforcement Officer II position (pay grade 43) to be funded by NPDES fees and by the fines collected through the Magistrate Court. (See background information under Item 5 on Administrative Services agenda) 5. Approve funding in the amount of $2, 16 1,368.80 and award the construction contract to Eagle Utility for the construction of the Horsepen Branch Sanitary Sewer off site phase, Bid #04- I 52. I 6. Motion to approve the Deed of Easement Dedication to the Augusta Utilities Department for an easement crossing a parcel owned by Augusta, Georgia, located on Gordon Highway and New Savannah Road. 7. Receive as information a status update of the St. Sebastian Project. 8. Approve CPB Change Number Two to transfer $35,000.00 from Project Contingency to the Utility Account. Also execute a Franchise Agreement with Georgia Power for utility relocations in conjunction with the Bungalow Road Improvements Project (CPB# 323-04-299823595) with a cost of$34,997.00. 9. Approve revised State-Aid County ContTact Priority List. 10. Approve Amendment No.7 to the existing Program Management Services Contract with CH2MHill, Inc. to provide Program Management Services for the 2004 Series Bond Capital Improvements Program at a cost not to exceed $8,250,000. (Referred from January 18 Commission meeting) 11. Discuss requested information from staffrelative to OM!. .- - 11. Presentation from Dr. Terry Cook conceming Project Access. (Requested by Commissioner Boyles) I 12. Discuss letter from 1945 Pension Plan participants who retired prior to January 1. (Requested by Commissioner Boyles) 13. Discuss time schedule for 2005 SPLOST deliberations. (Requested by Commissioner Boyles) 14. Discuss disposal of chairs in Commission Chamber. (Requested by Commissioner Cheek) I - .. - - I . ,--_._-- -~_._- I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - January 21, 2005 3:30 A. M. PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith, members; Fred Russell, Administrator; Teresa Smith, Public Works Director; Michael Greene, Public Works Dept.; Rick Acree, Facilities Management Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Drew Goins and Allen Saxon, Utilities Dept. Asst. Directors; Geri Sams, Procurement Director; Terri Turner, Planning Commission; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Bob Young, Mayor; Colclough, member. CONSENT AGENDA ITEMS: 2. Authorize additional engineering services to Zimmerman, Evans and Leopold in the amonnt of $220,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. 4. Authorize Public Works & Engineering Department to create a new Code Enforcement Officer II position (pay grade 43) to be funded by NPDES fees and by_the fines collected through the Magistrate Court. (See background information under Item 5 on Administrative Services agenda) 5. Approve funding in the amount of $2,161,368.80 and award the construction contract to Eagle Utility for the construction of the Horsepen Branch Sanitary Sewer offsite phase, Bid #04-152. 6. Motion to approve the Deed of Easement Dedication to the Augusta Utilities Department for an easement crossing a parcel owned by Augusta, Georgia, located on Gordon Highway and New Savannah Road. 8. Approve CPB Change Number Two to transfer $35,000,00 from Project Contingency to the Utility Account. Also execute a Franchise Agreement with Georgia Power for utility relocations in conjunction with the Bungalow Road Improvements Project (CPB# 323-04-299823595) with a cost of $34,997.00. 9. Approve revised State-Aid County Contract Priority List. Mr. Smith: I move that we approve the consent agenda as submitted. Mr. Mays: Second. Motion adopted unanimously. I " Mr. Chairman: We have two additions today. One is on the Landfill and the other is a change order from Utilities. It was the consensus of the committee that these items be added to the agenda. I 1. Report from staff regarding the renovations at the Joint Law Enforcement Center. (Referred from January 11 Engineering Services) Mr. Acree presented an overview of the history of the problems at the Joint Law Enforcement Center, 'and Mr. Robert Munger of Heery International, Inc. presented a proposal and schedules for the completion of an engineering study, including cost estimating, for needed modifications to the Joint Law Enforcement Center. After a discussion ofthe work involved in the study, Mr. Chairman: When would we have the infonnation ready? Mr. Munger: February 21. Mr. Acree: And we need authorization to proceed. After additional discussion, Mr. Smith: Can you also give us new data on Phinizy Road? '. Mr. Acree: Yes, sir. I Mr. Gene Johnson: We have an immediate problem with water from stopped up toilets coming down from floor to floor into the administrative offices and it is a problem with the pipe chases. Mr. Chairman: When can we bring that forward? Mr. Acree: I can have that ready by the middle of next week. Mr. Johnson: The roof is still leaking also and going down in the basement. Mr. Chairman: So we have a report coming in February, we've got a letter coming about the repair of the pipe chases in the interim next week and we need to look at the immediate problem with the roof. Mr. Acree: Yes. Mr. Chairman: [guess we'll receive this as information and forward it to the next meeting and probably will have a letter circulating to deal with this. Do we have a funding source? Ms. Smith: It will be from the SPLOST allocations. I 2 I I I Mr. Acree: I will need authorization to proceed on the report from Mr. Munger because that is SPLOST money. Ms. Smith: In the contract we have with Heery, do we have authorization to assign tasks to thern for a study with SPLOST fund expenditures? Ms. Sams indicates her agreement. After additional discussion, Ms. Gibbs: A copy of the report about the building and mold issues has been requested by CMS, which is the medical group that takes care of the inmates. The people working for CMS have filed workman's comp claims with them, and we have made Rick and the attorneys aware of this. There is also a problem with continual water in the basement and Rick is aware of this also. Mr. Acree: We have asked the environmental firm to take samples in the medical wing in that regard. Mr. Chairman: Can we have a motion to receive this as information? Mr. Smith: So move. Mr. Mays: Second. Motion adopted unanimously. 10. Approve Amendment No.7 to the existing Program Management Services Contract with CH2MHiII, Inc. to provide Program Management Services for the 2004 Series Bond Capital Improvements Program at a cost not to exceed $8,250,000. (Referred from January 18 Commission meeting) Mr. Chairman: From what I understand, there is consensus to approve with a two-year initial approval with a one, one, one renewal with the contract language that has been worked out. Mr. Smith: I move for approval. Mr. Mays: Second. Motion adopted unanimously. 11. Discuss requested information from staff relative to OMI. Mr. Chairman: The reason this was asked to be added was the language that was approved and the changes made to the contract here, we've been on hold with the OMl contract. I wanted to get a "go do" in for staff to take the same language format to meet 3 1 =, with our OMl group to look at the possibilities of having that kind oflanguage added to the next contract approval process then bring that back to the Commission to see if we're going to need to rebid or if that will be the acceptable changes that will allow us to continue to keep this award winning group working for us. The same group that worked with CH2MHill will work with them and the contract they had come up with seemed to address all the issues. I don't think this requires any action. I 3. Receive as information aD update from Public Works & Engineering on the status of the Warren Road Improvements Project (CPB # 323-04-296823314). Ms. Smith gave a report on the status of this project. She noted that the utility work had delayed the project and that that work would be completed at the end of September, 2005. After a discussion, Mr. Mays: I move we receive this as information. Mr. Smith: Second. Motion adopted unanimously. 7. Receive as information a status update of the St. SebastiaD Project. Ms. Smith: We're ready with the environmental portion and we're waiting to receive our title opinions back from the Attorney's office. We sent over forty items and I believe we have received about eighteen back. They have said that we will receive the rest in about 30 to 45 days. We have to get with an appraiser and he can start doing appraisals on those we already have. The 'plans did not get released from GDOT until this month. I Mr. Chairman: We are being told that we will not receive the rest of the title searches until 30 to 45 days from now. This is routine work and we need to get it done as soon as possible. This is a bottleneck and it has to be done for all our departments. Should we leave it in here or bring it Administrative Services? Mr. Russell: Why don't you leave it in here and let me figure out how we can expedite that process with the attorney. Mr. Chairman: Okay. Can we a report back at the next meeting as far as this project goes? Ms. Smith: All right. Mr. Mays: I move that we receive this as information. Mr. Smith: Second. I 4 I I I Motion adopted unanimously. Addendum Item 1. Ratify funds in the amount of $17,000.00 for the replacement of an 8"concrete sewer line on the Rae's Creek Sewer Project - Phase II (Project # 60111). Mr. Mays: I move it be approved. Mr. Smith: Second. Motion adopted unanimously. Addendum Item 2. Allow Public Works and Engineering to enter a contract with and award a contract to the lowest responsive responsible bidder, Cooper, Barnette & Page, Inc., in an amount not to exceed $4,662,811 to provide construction services for the Deans Bridge Road Landfill Phase III, Stage I, Cell I to be funded from bond proceeds. Ms. Smith: Geri has worked with us on this and approved it. Mr. Mays: I so move to approve. Mr. Smith: Second. Motion adopted unanimously. Mr. Chairman: I'm going to ask Planning and Zoning and Public Works submit a list to this committee with a closure time and date of Monday at 5:00 all projects in the queue with the number of days they have been in the queue pending approval. Ms. Smith: This Monday coming? Mr. Chairman: Yes, and then bring that back to the next committee meeting. Ms. Smith: And I would like to volunteer to provide a report to the Engineering Services Committee on a monthly basis with respect to the status of plans in the site plan revIew process. Mr. Chairman: We do need to keep a handle on that. Also, there was some discussion yesterday about commissioners directly calling subordinates and asking them to do things which took them off the normal course of their activities. The commission has got to be aware that if things are not proceeding as planned or as they would like to see, they need to come through the Administrator and follow the chain of command. 5 ADJOURNMENT: There being no further business, the meeting was adjourned. Nancy W. Morawski Deputy Clerk of Commission 6 ':\ I I I