HomeMy WebLinkAbout01-11-2005 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - January 11,2004
1:30 P. M.
1. Discuss/identifY funds from Phase I SPLOST for Winchester Subdivision.
(Requested by Commissioner Hankerson)
2. Execute a Local-State Route Acceptance Resolution for State Route 1128,
I 128TA, 1128TB, II28TC, 1128TD, I128TE, 1128TF and 1128TG (Projects
STP-ll05(4), PI 245320; STP-7007(6), PI 250610; BHSLB-l 105(5), PI 245325;
and BRSLB-7007(7), PI 250615; (Order of the Commission 3393 and contract
for maintenance of highways 3393M) in association with the widening of
Windsor Spring Road Phase IV (CPB# 323-04-299823766) and Phase V (CPB#
323-04-299823786).
3. Approve Capital Project Budget (CPB# 324-04-201824117) Change Number Two
by transferring $33,000 from Project Contingency to Engineering. Also approve
Supplemental Agreement Number One with B & E Jackson Engineers in the
amount of $32,764.5 I to provide additional engineering services to address
drainage issues outside of the project limits that will severely impact the project
area.
4.
Approve Change Order Number Six for Mabus Brothers in the amount of
$28,919.00 to be funded from project construction account forthe Warren Road
Improvement Project (CPB # 323-04-2968233 I 4).
5. Approve deductive and Final Change Order #4 in the amount of$I3l,205.7l to
the Jamestown Phase I Sanitary Sewer Extension Project in order to close out
project.
6. Authorize the execution of an agreement with the U.S. Department of the Interior
U.S. Geological Survey (USGS) for the installation and operating of gaging
station 02196484 (Augusta Canal near Augusta, Ga.).
7. Report from Utilities Department regarding the establishment of an alternate route
and cost estimate for the installation of a water line on Raborn Road. (Referred
from January 4 Commission meeting)
8. Discuss city assisted development (adding water and sewer lines) and develop
policy. (Referred frorn January 4 Commission meeting)
9.
Approve Capital Project Budget (CPB # 323-04-296050050) in the amount of
$315,000.00 to be funded from Special Purpose Local Option Sales Tax
(SPLOST) Phase III for the Municipal Building. Also, authorize Public Works
and Engineering to award a contract for replacement of the Municipal Building
Roof to the low bidder, Commercial Roof Management, in the amount of
$293,200.00. (Referred from January 4 Commission meeting)
10.
Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Public Works and Engineering and Augusta Utilities
Departments for 20 West Commerce Park. (Referred from January 4 Commission
meeting)
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II. Discuss Joint Law Enforcement Center (JLEC) Renovations. (Requested by
Commissioner Don Grantham) (Referred from January 4 Commission meeting)
12. Approve Amendment No.7 to the existing Program Management Services
Contract with CH2MHill, Inc. to provide Program Management Services for the
2004 Series Bond Capital Improvements Program at a cost not to exceed
$8,250,000.
13. Motion to authorize the acceptance by the Mayor of an easement conveying an
easement across property ofBCRE Investments, LLC for the installation of a
sanitary sewer line in connection with Project 70125 - Alexander-Brookwood 16"
Water Main, 27] 6 Washington Road, Parcel 013-0-025-01-0.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - January II, 2005
1:30P.M.
PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Mays, Co-Chairman;
Smith, member; Fred Russell, Administrator; Steve Shepard, Attorney; Teresa Smith,
Public Works Director; Rick Acree, Facilities Management Director; Max Hicks, Utilities
Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Geri Sams, Purchasing
Director; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Colclough, member.
Also Present: Hons. Grantham and Hankerson, Commissioners.
9.
Approve Capital Project Budget (CPB # 323-04-296050050) in the amount of
$315,000.00 to be funded from Special Purpose Local Option Sales Tax
(SPLOST) Phase III for the Municipal Building. Also, authorize Public
Works and Engineering to award a contract for replacement of the
Municipal Building Roof to the low bidder, Commercial Roof Management,
in the amount of $293,200.00. (Referred from January 4 Commission
meeting)
Mr. Russell: We need to delete Item 9 and we will bring that back to you.
Mr. Smith: I so move.
Mr. Mays: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
2. Execute a Local State Route Acceptance Resolution for State Route 1128,
I128TA, 1128TB, 1128TC, 1128TD, 1128TE, 1128TF and 1128TG (Projects
STP-ll05(4), PI 245320; STP-7007(6), PI 250610; BHSLB-ll05(5), PI
245325; and BRSLB-7007(7), PI 250615; (Order of the Commission 3393
and contract for maintenance of highways 3393M) in association with the
widening of Windsor Spring Road Phase IV (CPB# 323-04-299823766) and
Phase V (CPB# 323-04-299823786).
3.
Approve Capital Project Budget (CPB# 324-04-201824117) Change Number
Two by transferring $33,000 from Project Contingency to Engineering. Also
approve Supplemental Agreement Number One with B & E Jackson
Engiueers in the amount of $32,764.51 to provide additional eugineering
services to address drainage issues outside of the project limits that will
severely impact the project area.
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5.
Approve deductive and Final Change Order #4 in the amount of $131,205.71
to the Jamestown Phase I Sanitary Sewer Extension Project in order to close
out project.
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6. Authorize the execution of an agreement with the U.S. Department of the
Interior U.S. Geological Survey (USGS) for the installation and operating of
gaging station 02196484 (Augusta Canal near Augusta, Ga.).
10. Approve the Deeds of Dedication, Maintenance Agreements and Road
Resolutions submitted by the Public Works and Engineering and Augusta
Utilities Departments for 20 West Commerce Park. (Referred from January
4 Commission meeting)
13. Motion to authorize the acceptance by the Mayor of an easement conveying
an easement across property of BCRE Investments, LLC for the installation
of a sanitary sewer line in connection with Project 70125 - Alexander-
Brookwood 16" Water Main, 2716 Washington Road, Parcel 013-0-025-01-0.
Mr. Chairman: On Item 13 we need to substitute the words "sewer line" with the
words "utility line".
Mr. Smith: I move for approval.
Mr. Mays: Second.
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. Motion adopted unanimously.
11. Discuss Joint Law Enforcement Center (JLEC) Renovations. (Requested by
Commissioner Don Grantham) (Referred from January 4 Commission
meeting)
Mr. Grantham: This is reaIIy for information and some conversation about the
problems with the JLEC on 4th Street. We had thought that the windows needed to be
replaced and some people had said they reaIIy did not need replacing. I know that work
is proceeding on the roof and I've learned that we may be able to save some money on
some of the work.
Mr. Russell: There are some issues there that we need to deal with. We have
contracted with the roofing people and are dealing with that. There are some issues we
have to deal with concerning the drying out of the building and the sealing ofthe
windows is going weII. We have environmental people looking at the building and are
determining whether we need to clean the ductwork. It is a massive task to deal with the
mold issues.
Mr. Acree discussed the work being done on the building and the issues that need
to be dealt with.
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Mr. Cheek: My concern is that we will be continuing to study this with no light at
the end of the tunnel for closure. We need to identifY what we can do and when it will be
accomplished.
Mr. Acree: We will be getting a report in February on the moisture issue.
After further discussion, Ms. Smith: I would propose that we bring back a
schedule and some additional information at our next meeting to include some of the data
concerning the funds that have been expended and when certain scopes of work were
authorized. In September of2003 a report was given and the Commission limited the
work to be done to $63 I ,000 and only approved having Public Works do what were
considered critical repairs at that time. We can pull the initial report, identifY what has
been done to date and develop a path forward regarding any additional assessments that
need to be done.
After additional discussion, Mr. Smith: I move that we defer this to staff and ask
them to report back in two weeks.
Mr. Mays: Second.
Motion adopted unanimously.
1.
Discuss/identify funds from Phase I SPLOST for Winchester Subdivision.
(Requested by Commissioner Hankerson)
Mr. Hankerson: I'm asking that we get the funds from the Phase I SPLOST
maintenance money to do the project for the piping in this area. I believe the cost was
about $800,000.
After a short discussion, Mr. Chairman: I think we need a motion to fund the
engineering study and the project out of SPLOST Phase I with the identification of an
appropriate funding source.
Mr. Smith: I so move.
Mr. Mays: I'll second that.
Motion adopted unanimously.
4. Approve Change Order Number Six for Mabus Brothers in the amount of
$28,919.00 to be funded from project construction account for the Warren
Road Improvement Project (CPB # 323-04-296823314).
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Ms. Smith: This involves the relocation of a portion of a wall from the property
of a citizen. Some additional grading must also be done to put the driveway back in
where the wall is being removed.
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Mr. Mays: I'll so move.
Mr. Smith: I second it.
Motion adopted unanimously.
7. Report from Utilities Department regarding the establishment of an
alternate route and cost estimate for the installation of a water line on
Raborn Road. (Referred from January 4 Commission meeting)
Mr. Doug Cheek: We came up with the alternative to run what might be called a
cross country line from the Greenland Tank through the Landfill property to Raborn
Road. This will cost about $300,000 just to do the Raborn Road water line by itself. The
alternative would be about $250,000 so the total cost for both would be about $600,000.
This would serve about 25 existing customers, and there is some vacant property so there
are' some potential development possibilities.
Mr. Smith: I'd like to make a motion for approval.
Mr. Chairman: I'll second it.
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~fter additional discussion, the motion failed with Mr. Mays voting Present.
.8. Discuss city assisted development (adding water and sewer lines) and develop
policy. (Referred from January 4 Commission meeting)
Mr. Chairman: I would like to appoint a sub-committee to look at reviewing with
staff a way for the city to assist in developing the pocketed areas that exist all over the
city. I'd like to ask Ms. Sims, Ms. Beard, Mr. Mays and Mr. Grantham to serve on this
sub-committee with Mr. Mays as the Chairman. Mr. Hicks and his staff can also assist.
It was the consensus of the committee that this sub-committee be appointed.
12. Approve Amendment No.7 to the existing Program Management Services
Contract with CH2MHiII, Inc. to provide Program Management Services for
the 2004 Series Bond Capital Improvements Program at a cost not to exceed
$8,250,000.
Mr. Hicks: We looked at the fees for similar types of contracts and in terms of
percent this is the best we have had for the size of the program. Weare working toward
the goal of increasing our staff and reducing our dependence on our outside consultants
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such as CH2MHill and this will be accomplished by the year 2010 if everything goes as
planned. So it is our recommendation that we proceed with this contract at this time.
Mr. Williams expressed his concerns about the costs of the contract, the lack of
existing employees who can perform the work and the exclusion of portions of the
purchasing process in the operations.
Mr. Smith: I so move that we support the recommendation from Utilities.
Mr. Mays: Second.
After a lengthy additional discussion, Mr. Chairman: I would like to establish a
called Engineering Services meeting forty-five minutes prior to the Commission meeting
on Tuesday to address this issue and have staff report back to us so that we can get all the
questions answered without going out on the floor and having a floor fight.
Mr. Mays: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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