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HomeMy WebLinkAbout08-30-2004 Meeting I ENGINEERING .SERVICES AGENDA COMMI'ITEE ROOM - August 30, 2004 3:00 P. M. I. Status report from Public Works regarding the filling of vacant positions in the Public Works Department. (Requested by Commissioner Cheek) 2. Update from City Attorney regarding the property matter of Mr. William Golden. (Requested by Commissioner Williams) 3. Consider a request from the residents of Dogwood Lane for the installation of street lights and signs on Dogwood Lane. 4. Motion to approve Resolution requesting a road name change of the 1500 block of Kissing bower Road and Troupe Street to Troupe Street. 5. Approve Capital Project Budget Change Number Two transferring $39,000 from ,- project contingency to project engineering (CPB # 323-04-2968823521). Also approve Supplemental Agreement Number One with W. R. Toole Engineers, Inc. in the amount of $39,000 for the Old Savannah Road Improvements Project 6. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Five. I 7. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for-Cambridge Subdivision, Section Six, Phase One. 8. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Seven. 9. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Four. 10. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Five, Phase One. II. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Five, Phase Two. A - - - 12. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Six . 13. Approve Deductive Change Order #1 to the Hwy. 56 & Franklin Covenant Water Improvement Project for project closeout. I 14. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Wheeler Road Joint Venture. 15. Approve execution of agreement for Georgia Power Lighting Services to provide site lighting for the Pistol Range Road Raw Water Pumping Station and N. Max Hicks Water Treatment Plant. 16. Approve funds in the amount of$116,937.00 for professional services from the Pressure Pipe Inspection Company (USA) Inc. to inspectthe 42" Raw Water Line. 17. Authorize the Augusta Utilities Department to prepare bid packages and pre- purchase selected equipment to be used on the Highland Avenue Water Treatment Plant Improvements Proj ect. 18. Authorize execution of Contract Amendment No.2 with Montgomery Watson Harza (MWH) for the reimbursement of sales taxes paid for water treatment equipment purchased in the amount of $613,226. I ~ - - - ... I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - August 30, 2004 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith, members; Steve Shepard, Attorney; Fred Russell, Interim Administrator; Teresa Smith, Public Works Director; Mike Greene, Public Works Dept.; Rick Acree, Facilities Management Director; Derek Vanover, Trees & Landscaping Director; Drew Goins, Utilities Dept. Asst. Director; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hon. Bob Young, Mayor. CONSENT AGENDA ITEMS: 4. Motion to approve Resolution requesting a road name change of the 1500 block of Kissingbower Road and Troupe Street to Troupe Street. 5. Approve Capital Project Budget Change Number Two transferring $39,000 from project contingency to project engineering (CPB # 323-04-2968823521). Also approve Supplemental Agreement Number One with W. R. Toole Engineers, Inc. in the amount of $39,000 for the Old Savannah Road Improvements Project. I 6. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Five. 7. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Six, Phase One. 8. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Cambridge Subdivision, Section Seven. 9. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Four. 10. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Five, Phase One. 11. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Five, Phase Two. I I 12. Approve the Deeds of Dedication, Maintenance Agreements and Road Resolutions submitted by the Public Works and Engineering and Augusta Utilities Departments for Breckenridge Subdivision, Section Six . I 13. Approve Deductive Change Order #1 to the Hwy. 56 & Franklin Covenant Water Improvement Project for project closeout. 14. Approve and accept the Deed of Dedication and Maintenance Agreement for the water and sanitary sewer mains with applicable easements for Wheeler Road Joint Venture. 15. Approve execution of agreement for Georgia Power Lighting Services to provide site lighting for the Pistol Range Road Raw Water Pumping Station and N. Max Hicks Water Treatment Plant. 16. Approve funds in the amount of $116,937.00 for professional services from the Pressure Pipe Inspection Company (USA) Inc. to inspect the 42" Raw Water Line. 17. Authorize the Augusta Utilities Department to prepare bid packages and pre-purchase selected equipment to he used on the Highland Avenue Water Treatment Plant Improvements Project. 18. Authorize execution of Contract Amendment No.2 with Montgomery Watson Harza (MWH) for the reimbursement of sales taxes paid for water treatment equipment purchased in the amount of $613,226. I Mr. Colclough: I so move. Mr. Mays: Second. Motion adopted unanimously. 3. Consider a request from the residents of Dogwood Lane for the installation of street lights and signs on Dogwood Lane. Ms. Smith: We have reviewed the request and the petition and have given them a copy of a standard petition package and have requested them to have it executed and returned to the Commission for consideration and approval on Tuesday. Mr. Chairman: So it would he in order for us to forward pending the upcoming information for approval on Tuesday. Ms. Smith: Correct. They will also forward a letter to follow up on the sign I Issues. 2 I I I Mr. Colclough: I so move. Mr. Smith: Second. Motion adopted unanimously. 1. Status report from Public Works regarding the filling of vacant positions in the Public Works Department. (Requested by Commissioner Cheek) Ms. Smith: We have an applicant we are scheduled to interview for the Pre- Construction position. We interviewed another applicant but he accepted another job. For the Asst. Traffic Engineer we received seven applications and will be extending an offer to a candidate who is interested in starting at the end of September. We've had six applicants for the Traffic Engineering position and none were really qualified for the position. We have eight applications for the Asst. County Engineer position and only two were qualified and there is an interview scheduled for tomorrow. On the County Engineer position we've received nine applications, conducted three interviews and are in the process of negotiating for an acceptable salary for this position. The person we're working with has 19 years of experience and is not yet comfortable with the salary we can offer. He also has some concerns about vacation time since he would only be eligible for six days of vacation. I am only authorized to offer him $68,000 at this point in time. Mr. Chairman: I think we need to authorize Ms. Smith to enter into negotiations and come back with a proposal. Mr. Colclough: I so move. Mr. Smith: Second. Ms. Smith: We will be readvertising the other positions for which we did not get some qualified candidates. Mr. Mays: We know we have some specific needs in Public Works and we need to make allowances to get them done. I would rather see Ms. Smith meet with the attorney and the administrator to let them know how much money they need to meet the salary requirements and try to get approval from the Commission to hire that particular person if that person is the most qualified applicant. Mr. Chairman: We've had a request to amend the motion as Willie just suggested and I think we would all like to see these positions filled. Motion adopted unanimously. 2. Update from City Attorney regarding the property matter of Mr. William Golden. (Requested by Commissioner Williams) 3 Mr. Shepard stated that he had asked for an appraisal ofMr. Golden's property and that will be forthcoming this week. I Mr. Golden appeared before the committee regarding the above request. Mr. Mays stated that an appraisal may not give him the true value of the property since its developmental value was decreased when the access was restricted. Mr. Cheek: I'm hearing that the current value of the property may have been negatively impacted by the way the county has managed the detention pond and other things and that should be part of the consideration of the evaluation on the property. We've got to get the property value estimate and the balance of the greenspace funds for this. Mr. Colclough: I move that Mr. Shepard and Mr. Golden get together and come up with some figures and we'll hear it in legal and then we come up with a decision in legal where Mr. Shepard can go abead and inform Mr. Golden to keep him from running back and forth down here and if Mr. Golden agrees to it, then we'll go ahead and make that decision. If not, then we'll just have to come back again. Mr. Mays: I'll second that. Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjoumed. Nancy W. Morawski , Deputy Clerk of Commission nwrn I 4