HomeMy WebLinkAbout07-26-2004 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - July 26, 2004
3:00 P. M.
I. Report from the staff regarding the installation of sidewalks associated with
the Warren Road Project. (Referred from July 12 Engineering Services)
2. Consider a request from Mr. William D. Green Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking
light at the intersection ofWrightsboro Road and Augusta Avenue.
(Referred from July 12 Engineering Services)
3. Accept Deed of Dedication of streets, etc. in the Barefields Subdivision
Section Two. (Referred from July 12 Engineering Services)
4. Discuss authorizing utilization of$3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and approve for use
on the Wilkinson Gardens Area Road and Drainage Improvement Project. Also
approve CPB Change Number I in the amount of$3.6 million. (Referred from
July 12 Engineering Services)
5.
Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report. (Referred from July 12 Engineering Services)
6.
Approve Change Order Number Six with Beams Contracting in the amount of
$97,867.50 for repairs to collapsed corrugated metal pipe at the corner of
Kentwood and Ashley Drives on the ARC Drainage Improvements, Phase I
Project (CPB # 323-04.201823101) to be funded from SPLOST Phase II
Recapture (Account # 292822333/6011110).
7. Report from staff regarding the problem of Ms. Constance Williams concerning
the ditch located at 3031 Milledgeville Road. (Referred from June 21
Engineering Services)
8. Status report regarding the St. Sebastian Way/Greene Street/15th Street Project.
(Referred from June 21 Engineering Services)
9. Approve the engineering award for the Meadowbrook Drive Sewer Project to
OneSource Development, LLC at a cost of$126,800.
10. Approve award for construction of the Kissingbower Road Phases IV and V
Water and Sewer Improvements Project to Blair Construction, mc. who submitted
a low bid of$1,633,317.92.
II.
Motion to authorize condemnation of a portion of Tax Map 52, Parcel 2.02, which
is owned by Kenneth McCumbers, for an easement in connection with the Butler
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Creek Collector - Belair Hills Estates Project, more particularly described as
14,356.14 square feet, more or less, of temporary construction easement.
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12.
Approve Change Order Nwnber One with Tommy L. Griffin Plumbing in the
amount of$221,200 on the Butler Creek Interceptor Project for the Powell Road
Culvert Replacement to be funded from the Powell Road Culvert Project (CPB #
323-04-203823336).
13. Consider request from Mabus Brothers Construction Company, Inc. for payment
in amount of$10,775.91 for repair of water line break on the Warren Road
Improvement Project (CPB # 323-04-296823314)
14. Motion to authorize condemnation of a portion of Tax Map 213, Parcel 13.01,
which is owned by Jefferson Electric Membership Corporation, for an easement
in connection with the GWTP #3 20" Water Main Project, more particularly
described as 856.34 acre, more or less, of permanent utility easement and 817.65
acre, more or less, of temporary utility easement.
15. Motion to authorize the execution by the Mayor of an easement conveying an
easement across the new fire station parcel to the Augusta Utilities Department
for the installation of a sanitary sewer line across Flowing Wells Road.
16.
Motion to grant a Construction and Maintenance Easement to Department of
Transportation at Davis Road and 1-20 Ramps I & J.
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - July 26,2004
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Smith and Colclough,
members; Errick Thompson, Public Works Dept. Asst. Director; Lena Bonner, Clerk of
Commission.
ABSENT: Hon. Bob Young, Mayor.
Also Present: Hons. Williams, Boyles and Beard, Commissioners.
CONSENT AGENDA ITEMS:
3. Accept Deed of Dedication of streets, etc. in the Barefields Subdivision
Section Two. (Referred from July 12 Engineering Services)
6. Approve Change Order Number Six with Beams Contracting in the amount
of $97,867.50 for repairs to collapsed corrugated metal pipe at the corner of
Kentwood and Ashley Drives on the ARC Drainage Improvements, phase I
Project (CPB # 323-04-201823101) to be funded from SPLOST Phase II
Recapture (Account # 292822333/601111 0).
9.
Approve the engineering award for the Meadowbrook Drive Sewer Project
to OneSource Development, LLC at a cost of $126,800.
10. Approve award for constrnction of the Kissingbower Road Phases IV and V
Water and Sewer Improvements Project to Blair Construction, Inc. who
. submitted a low bid of $1,633,317.92.
11. Motion to authorize condemnation of a portion of Tax Map 52, Parcel 2.02,
which is owned by Kenneth McCumbers, for an easement in connection with
the Butler Creek Collector - Belair Hills Estates Project, more particularly
described as 14,356.14 square feet, more or less, of temporary construction
easement.
12. Approve Change Order Number One with Tommy L. Griffin Plumbing in
the amount of $221,200 on the Butler Creek Interceptor Project for the
Powell Road Culvert Replacement to be funded from the Powell Road
Culvert Project (CPB # 323-04-203823336).
14.
Motion to authorize condemnation of a portion of Tax Map 213, Parcel
13.01, which is owned by Jefferson Electric Membership Corporation, for an
easement in connection with the GWTP #3 20" Water Main Project, more
particularly described as 856.34 acre, more or less, of permanent utility
easement and 817.65 acre, more or less, oftemporary utility easement.
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15.
Motion to authorize the execution by the Mayor of an easement conveying an
easement across the new fire station parcel to the Augusta Utilities
Department for the installation of a sanitary sewer line across Flowing Wells
Road.
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16. Motion to grant a Construction aud Maintenance Easement to Department
of Transportation at Davis Road and 1-20 Ramps 1& J.
Mr. Colclough: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
1. Report from the staff regarding the iustallation of sidewalks associated with
the Warren Road Project. (Referred from July 12 Engineering Services)
Mr. Colclough: I move that we receive this as information and direct Public
Works to finalize a time line for completion of this project with School Board officials.
Mr. Smith: Second.
Motion adopted unanimously.
2.
Consider a request from Mr. William D. Green Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking
light at the intersection ofWrightsboro Road and Augusta Avenue.
(Referred from July 12 Engineering Services)
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Mr. Mays: I move that we consider this at the next meeting.
Mr. Smith: Second.
Motion adopted unanimously.
4. Discuss authorizing utilization of $3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and approve
for use on the Wilkinson Gardens Area Road and Drainage Improvement
Project. Also approve CPB Change Number 1 in the amount of $3.6 million.
(Referred from July 12 Engineering Services)
Mr. Colclough: I move that we bring forward the design contract at Tuesday's
meeting and determine whether this project is eligible for recaptured funding.
Mr. Mays: Second.
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Motion adopted unanimously.
5.
Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report. (Referred from July 12 Engineering Services)
Mr. Colclough: I move that we ask the staff to come back to the next meeting
with a funding source for the project.
Mr. Chairman: Second.
Motion adopted unanimously.
7. Report from staff regarding the problem of Ms. Constance Williams
concerning the ditch located at 3031 Milledgeville Road. (Referred from
June 21 Engineering Services)
Mr. Colclough: I move that we receive this as information.
Mr. Smith: Second.
Motion adopted unanimously.
8.
Status report regarding the St. Sebastian Way/Greene Street/15th Street
Project. (Referred from June 21 Engineering Services)
The Committee received a report from George Patty regarding the status of this
project.
Mr. Colclough: I move that we receive this as information.
Mr. Smith: Second.
Motion adopted unanimously.
13. Consider request from Mabus Brothers Construction Company, Inc. for
payment in amount of $10,775.91 for repair of water line break on the
Warren Road Improvement Project (CPB # 323-04-296823314)
Mr. Thompson: Our recommendation would be Option B in the amount of
$7,856.92.
Mr. Boyles: When this line broke, Reggie Mabus had to move in equipment.
They were already off that portion of the job and they had to come back and fix the line
and move equipment from another job to do that. They had to deal with the problem of
making the repairs because of the day care programs at the Recreation area down there.
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Mr. Chairman: Didn't we instruct Utilities to go out and replace the line? It's my
understanding that we authorized them to replace the whole line and it may have been
under an emergency situation. I would like to know what happened on that.
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Mr. Shepard: Why don't you get some information back for the Commission
meeting after the research is done on that? . It seems that the contractor is asking for
ratification for something he did and he might be pricing it a little high. But if the price
takes into account the movement of the equipment, then it should probably be approved.
After further discussion of the matter, Mr. Colclough: I move that we approve the
recommendation of the staff in Option B for $7,856.92.
Mr. Chairman: Second.
Motion adopted unanimously.
Mr. Chairman: Concerning the sub-committee of the May term of the 2004
Grand Jury and some of their findings, I would like to turn this over to get a staff
response from their findings and recommendations as to our path forward. They have
some key recommendations on staff openings and other things we should look at. I
would like to know what steps are being taken to remedy these problems and I would like
for staff to come back to the next Engineering Services Committee meeting. Also, it has
come to my attention that we've had a couple of commissioners going in the field and
directing sub-contractors to do and not do work. This is a complete contradiction to the
ordinance for delineation of responsibility and I want this to go out on the record that if
this kind of thing continues and we completely circumvent the staff and planning and
scheduling, I'm going to embarrass somebody. I have borne the brunt of enough
discussion about micromanaging, never directing an employee in my tenure as a
commissioner and to have others go out and tell people not to do work or to do work or
make strong suggestions that they pull off of one job and do another is completely
uncalled for and has been going on these last few months and as a commissioner, I don't
appreciate it. I resent the fact that other people are doing this and basically
circumventing this. If I have a project scheduled to be done in my district and somebody
comes and strongly suggests that they do work in another area, then that takes them away
from my district, your district or anyone else's. We've got to establish a system of
operations and follow plans and schedules and those are the things we correct. Not field
directing activities by elected officials. That puts a state of confusion in everything we
do when suddenly every subcontractor has ten bosses to answer to. That is a formula for
chaos and I will do all I can to correct the problem. We have laws prohibiting that kind
of activity and most of us try to live by them.
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ADJOURNMENT: There being no further business, the meeting was adjoumed.
Lena J. Bonner
Clerk of Commission
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