HomeMy WebLinkAbout07-12-2004 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - July 12, 2004
3:00 P.M.
I. Motion to authorize condemnation ofa portion of Tax Map 26-2, Parcel 119
which is owned by Robert Nelson Williams for a 3,989 square feet, more or
less, of permanent utility and maintenance easement and 1,997 square feet,
more or less, of temporary construction easement for Project 6011 O-Rae's
Creek Interceptor Upgrade.
2. Motion to accept Deed of Dedication for Greenspace areas in Pinehurst
Subdivision.
3. Motion to accept Deed of Dedication for Greenspace areas in Evergreen
Subdivision.
4. Consider a request from Mr. William D. Green Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking light
at the intersection ofWrightsboro Road and Augusta Avenue. (Referred from
June 21 Engineering Services)
5.
Accept Deed of Dedication of streets, etc. in the Barefields SubdiVision
Section Two. (Referred from June 21 Engineering Services)
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6.
Approve deductive Change Order Number 10 with Mabus Brothers
Construction Company in the amount of $174,918.25 on the Laney Walker
Boulevard Reconstruction Project with the proceeds transferred to the project
Utilities Account (CPB#327-04-111 0201812018).
7. Authorize Public Works and Engineering Departmentto contract with
MapTech Inc. in the amount of$167,280 to provide technical support for the
.Section 319(H) FY03 Non-Point Source Implementation Grant previously
rewarded to and accepted by Augusta from the Georgia Department ofNatura1
Resources-Environmental Protection Division. Also approve corresponding
Budget ReSolution in the amount of$232,280 (See background information
under Item 9 of Finance agenda)
8. Discuss authorizing utilization of$3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and approve for
use on the Wilkinson Garden Area Road and Drainage Improvement Project.
Also approve CPB Change Number I in the amount of$3.6 million. (Referred
from June 21 Engineering Services)
9.
Approve funds in the amount of$85,000.00 for the construction of the
sanitary sewer extension along Woodlake Road.
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10. Approve Change Order Number Two for the Resurfacing Various Roads
Phase VIII Project (CPB#324-04-203824045) to address subsurface probl=s
on Spring Street in the amount of$65,000 to be funded from Project
Contingency.
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11. Receive as information the first edition of the Utilities DepaTtment Newsletter
being sent to all customers.
12. Approve the Utilities Department's Water Line Replacement Program
Concept and Rating form.
13. Execute agreement between the Georgia EPD and Augusta for regulatory
testing at a cost of $26,500 per year for the period covering July I, 2004-June
30, 2007.
14. Allow Augusta Utilities Department to authorize Systems and Software, Inc to
proceed with installation of Expanded IVRJIWR Capabilities in an amount not
to exceed $44,370.
15. Approve amended Soil Erosion and Sedimentation Control Ordinance as
required by the Official Code of Georgia, Chapter Seven and waive second
reading. -
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16. Approve the creation of the NPDES Oversight Committee and the approval of
the NPDES Committee's Charter.
17. Report from the staff regarding the installation of sidewalks associated with
the Warren Road Project. (Referred from July I Commission meeting)
18. Request to approve execution of Easernent Deed from Martin Marietta
Materials, Inc, for the Dennis Road Water Tank and Main.
19. Motion to approve the creation of a Solid Waste Management Authority.
20. Report from the Interim Administrator regarding the allocation of reserved
parking for commissioners in the Municipal Building Parking Lot. (Referred
from June 21 Engineering Services)
21. Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report. (Referred from June 21 Engineering Services)
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ENGlNEERING SERVICES
COMMITTEE
COMMITTEE ROOM - July 12, 2004
3:00 P.M.
PRESENT: HoDS. Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith,
members; Errick Thompson, Public Works Asst. Director; Teresa Smith, Public Works
Director; Max Hicks, Utilities Dept. Director; Terri Tumer, Planning Commission;
Robert Leverett, Deputy Administrator; Lena Bonner, Clerk of Commission.
CONSENT AGENDA ITEMS:
1. Motion to authorize condemnation of a portiou of Tax Map 26-2, Parcel
119 which is owned by Robert Nelson Williams for a 3,989 square feet,
more or less, of permanent utility and maintenance easement and 1,997
square feet, more or less, of temporary constrnction easement for Project
6011O-Rae's Creek Interceptor Upgrade.
2. Motion to accept Deed of Dedication for Greenspace areas in Pinehurst
Subdivision.
3. Motion to accept Deed of Dedication for Greenspace areas in Evergreen
Subdivision.
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7.
Authorize Public Works and Engineering Department to contract with
MapTech Inc. in the amount of $167,280 to provide technical support for
the Section 319(H) FY03 Non-Point Source Implementation Grant
previously rewarded to and accepted by Augusta from the Georgia
Department of Natural Resources-Environmental Protection Division.
Also approve corresponding Budget Resolution in the amount of $232,280
(See background information under Item 9 of Finance agenda)
9. Approve funds in the amount of $85,000.00 for the construction of the
sanitary sewer extension along Woodlake Road.
10. Approve Change Order Number Two for the Resurfacing Various Roads
Phase VIII Project (CPB#324-04-203824045) to address subsurface
problems on Spring Street in the amount of $65,000 to be funded from
Project Contingency.
12. Approve the Utilities Department's Water Line Replacement Program
Concept and Rating form.
13.
Execute agreement between the Georgia EPD and Augusta for regulatory
testing at a cost of $26,500 per year for the period covering July 1, 2004-
June 30, 2007.
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14.
Allow Augusta Utilities Department to authorize Systems and Software,
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Inc. to proceed with installation of Expanded IVR/IWR Capabilities in an
amount not to exceed $44,370.
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15.
Approve amended Soil Erosion and Sedimentation Control Ordinance as
required by the Official Code of Georgia, Chapter Seven and waive
second reading.
18. Request to approve execution of Easement Deed from Martin Marietta
Materials, Inc, for the Dennis Road Water Tank and Main.
19. Motion to approve the creation of a Solid Waste Management Authority.
Mr. Colclough: I move that we approve the consent agenda as read.
Mr. Smith: Second.
Mr. Thompson: Item 10 should read $63,053.18 as the correct amount.
Motion adopted unanimously.
17. Report from the staff regarding the installation of sidewalks
associated with the Warren Road Project. (Referred from July 1
Commission meeting)
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Mr. Thompson: We had a meeting with representatives of the Board of Education
and we came up with the option ofremoving the section of sidewalk in front of the
school's parking lot and the section adjacent to the decal lane and have a new section of
sidewalk built on the School Board's property between Warren Rd. and the parking lot
and provide an additional crosswalk to the opposite side of Warren Road at the
Recreation Center. The total cost is approximately $12,000 to $14,000 with the funding
to be determined. The original plans were done back in 1999 and the School Board's
plans were done more recently so there was a disconnect.
Mr. Chairman: So our plans were completed first and approved and then this
other was finished subsequently. Can we give it one more try and come back to the next
committee meeting? I guess we need a motion to defer this back and instruct staff to
meet with the School Board and come back at the next committee meeting with the
committee from the school.
Mr. Colclough: I so move.
Mr. Smith: Second. '
After further discussion, Mr. Colclough: I would amend the motion to have the
meeting this week.
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Mr. Chairman: We'll set up a work session in the next month or so to talk with
the School Board on our collaboration on joint projects.
Motion adopted unanimously.
4. Consider a request from Mr. William D. Green Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking
light at the intersection of Wrightsboro Road and Augusta Avenue.
(Referred from June 21 Engineering Services)
Mr. Chairman: Mr. Green is not here so we need to defer it to the next
Engineering Services Committee and ask the Clerk to contact him.
Mr. Colclough: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
5.
Accept Deed of Dedication of streets, etc. in the Barefields Subdivision
Section Two. (Referred from June 21 Engineering Services)
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Mr. Chairman: Do we need to defer this to the next meeting?
Mr. Thompson: Yes, we do.
Mr. Colclough: I move that we defer Item 5 to the next Engineering Services
Committee.
Mr. Mays: Second.
Motion adopted unanimously.
6. Approve deductive Change Order Number 10 with Mabus Brothers
Construction Company in the amount of $174,918.25 on the Laney
Walker Boulevard Reconstruction Project with the proceeds transferred
to the project Utilities Account (CPB#327-04-111 0201812018).
Mr. Colclough: I so move.
Mr. Mays: I'll second it to get it on the floor.
After a short discussion, the motion was adopted unanimously.
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8.
Discuss authorizing utilization of $3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and
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approve for use on the Wilkinson Garden Area Road and Drainage
Improvement Project. Also approve CPB Change Number 1 in the
amount of $3.6 million. (Referred from June 21 Engineering Services)
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Mr. Chairman: We still don't have a report back on the recaptured SPLOST
money so we need to defer that to the next Engineering Services Committee.
Mr. Colclough: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
11. Receive as information the first edition of the Utilities Department
Newsletter being sent to all customers.
Mr. Colclough: I so move.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
16.
Approve the creation of the NPDES Oversight Committee and the
approval of the NPDES Committee's Charter.
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Ms. Tumer: We made some changes as you will note in the item.
Mr. Mays: I'd like to see them add one seat for a member from the Neighborhood
Association Alliance.
Mr. Chairman: I'd also like to see us add one to two seats for representatives
from some of the local industries. -
Mr. Colclough: I'll make that in the form of a motion that we approve this with
the amendments added by the Engineering Services Committee.
Mr. Smith: Second.
Motion adopted unanimously.
20. Report from the Interim Administrator regarding the allocation of reserved
parking for commissioners in the Municipal Building Parking Lot.
(Referred from June 21 Engineering Services)
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Mr. Russell: Let me give you some options. The first would be to designate nine
additional spaces using flip signs for your use on meeting days and then let the public use
them on other days. You could also consider something to help the public as well.
Mr. Mays: I would also like to see us find some way to shuttle people who have
difficulty walking from the outer parking lot areas to the back door.
Mr. Leverett: The proposal is to purchase a six passenger electric shuttle vehicle
to transport citizens from the Municipal Building parking areas to the entrances. We
could use as drivers employees who are receiving workers' compensation through Risk
Management, light duty personnel from departments and volunteers from the Mayor's
Office. We would need to find a place to store the carts, charge them and determine how
liability would be handled. The cost would be about $7,500 per cart including options
and six would be purchased.
Mr. Colclough: I move that we approve it.
Mr. Chairman: I'll second it to get it on the floor.
Mr. Russell: Between now and the Commission meeting if you like we could
explore some other options. I'll also have a funding source by then.
Motion adopted unanimously.
21. Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report. (Referred from June 21 Engineering Services)
Mr. Chairman: A report has not come back yet on the recaptured money so I
would ask that this item come back to the next Engineering Services Committee pending
that report.
Mr. Colclough: So move.
Mr. Mays: Second.
Motion adopted unanimously.
Mr. Chairman: Madam Clerk, would you add to the next meeting a report from
Ashley Drive and why that emergency project was not repaired in six months. That
would come from Public Works.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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