HomeMy WebLinkAbout06-21-2004 Meeting
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ENGINEERING SERVICES
AGENDA
COMMITTEE ROOM - June 21,2004
3:00 P. M.
1.
Consider a request from the Richmond County Board of Health for an allocation
of SPLOST Phase IV funding for the design and construction of the South
Augusta Clinic Facility. (See background information under Item I of the
Finance agenda)
2.
Update on the Barton Chapel Road Project. (Requested by Commissioner
Hankerson)
3.
Consider allocating reserved parking for commissioners in the Municipal
Building Parking Lot. .(Requested by Commissioner Hankerson)
4.
Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004 report.
(Requested by Commissioner Hankerson)
5.
Receive as information a presentation on the draft Streetscape Master Plan for the
Downtown A & B projects. (Deferred from June 7 Engineering Services)
6.
Revise the source for additional funds needed for the Morgan Road Improvements
Projects (CPB #'323-04-296823665) from the Dirt Roads Program to $549,192.67
from the One Percent Sales Tax Phase I Recapture Account and $1,000,000 from
the unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report and approve CPB # 323-04-296823665 Change Number Three in the
amount of$I,549,192.67. (Referred from June 7 Engineering Services)
7.
Constance Williams of Lot of Tires to appear before the committee regarding a
ditch problem at 3031 Milledgeville Road.
8.
Discuss authorizing utilization of$3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and approve for use
on the Wilkinson Garden Area Roadway and Drainage Improvement Project.
Also approve CPB Change Number I in the amount of$3.6 million. (Referred
from June 7 Engineering Services)
9.
Report from staff regarding discarded tires in the Laney Walker area (Requested
by Commissioner Williams) (Referred from June 7 Engineering Services)
10.
Motion to authorize condemnation of a portion of Tax Map 051, Parcel 205.01,
which is owned by Marce Malat McGhee aIkIa Marce M. McGhee for a 998.87
square feet, more or less, of permanent utility easement in connection with Project
50130 - Butler Creek CollectorlBelair Hills Estates.
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II. Motion to authorize condemnation of a portion of Tax Map 139, Parcel 12.2 I
which is owned by Wells Fargo Bank Minnesota National Association (f7k/a ,4>
Norwest Bank Minnesota, National Association), as Trustee for The Registered I
Holders of Morgan Stanley Capital I, Inc., Commerical Mortgage Pass-Through
Certificates, Series 1999-FNVI, for a 36,239 square feet, more or less, of
temporary construction easement and 41,808 square feet, more or less, of I
permanent easement for Project 50215 - Jamestown Sanitary Sewer Project,
Phase 2 & 3.
12. Approve Deductive Change Order #2 in the amount of -$243,691.40 for the I
Boykin Road Sewer Project contract with Mabus Brothers Construction
Company, Inc. I
13. Approve funding for the Utilities Department in the amount of $85,040.00 for the
purchase of sewer inspection camera hardware and software upgrades and a I
computer server to store sewer line inspection videos and images.
14. Approve Change Order #2 to the Jamestown Sanitary Sewer Extension Phase I I
project for the construction of the Flowing Wells Sewer Extension Project in the
additional amount of$65,000.
15. Approve funding in the amount of $ 12,040.00 for upgrades to the RCCI Water I
Tank.
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16. Approve in the amount of$12,500.00 for Stevenson & Palmer Engineering, Inc.
to provide professional services for construction inspection on the samplers for I
industrial customer project.
17. Report from the Planning Commission regarding the flood plain status of Hyde I
Park and the availability of federal monies for the buyout of properties in the
Hyde Park area. (Referred from the June 15 Commission meeting) (Requested
by Commissioner Cheek) I
18. Discuss sewer overflow problem at 511 Scotts Way that occurred in August,
2003. I
19. Consider a request from Mr. William D. Green, Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking light at I
the intersection of Wrightsboro Road and Augusta Avenue.
20. Accept Deed of Dedication of streets, etc. in the Barefields Subdivision - Section I
Two.
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- 21. Approve adjustment of original purchase order for the Barton Chapel Road Phase I
- II Construction Project (CPB# 322-04-292822678) to correct original contract
amount to be funded by the project construction account. -
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22. Receive as information a report from the Public Works and Engineering
Department on the status of the St. Sebastian Way/Greene Street/15th Street
Project (CPB # 327-04-296812003).
23. Receive as information that the Solid Waste Division scored 95 out of possible
100 on a routine, random EPD compliance inspection that occurred on June 10,
2004.
24. Receive as information a report from the Public Works and Engineering
Department regarding the status of the Barton Chapel Road Phase II Project (CPB
# 322-04-292822678).
25. Approve Change Order Number Three in the amount of $29,648.25 with Mabus
Brothers Construction Company, Inc. for the Warren Road Improvements Project
(CPB # 323-04-296823314) to be funded from the project construction account.
26. Approve funding for the Utilities Department in the amount of $38,070.00 for the
purchase of equipment to measure flow rates in the sanitary sewer system.
27. Receive evaluation of performance report of Operation Management
International, Inc. (OMI) from Quest Engineering and develop path forward for
contract award (RFPIRFQ) for the Messerly Wastewater Treatment Plant.
(Referred from June 15 Commission meeting)
28.
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Declare the Landfill Grinder (Asset: 980679) surplus, to be sold for scrap, and
approve the lease/purchase of a replacement grinder not to exceed $600,000 (six
hundred thousand dollars) using the GMA Lease Program. (Requested by
Commissioner Cheek) (Referred from June 15 Commission meeting) (See
background information under Item 8 on Finance agenda)
Report from Public Works Department on Olive Road drainage system work.
(Requested by Commissioner Williams)
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ENGINEERING SERVICES
COMMITTEE
COMMITTEE ROOM - June 21, 2004
3:00 P. M.
PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith,
members; David Persaud, Finance Director; Errick Thompson, Public Works Asst.
Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Ass!. Director;
Terri Tumer, Planning Commission; Allen Saxon, Utilities Dept.; Heyward Johnson,
Transit Director; George Patty, Planning Director; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Bob Young, Mayor and Colclough, member.
Also Present: Hon. Boyles, Hankerson and Williams, Commissioners.
The Chairman: We need a motion to delete Items I, 5, 18 and 28.
1. Consider a request from the Richmond County Board of Health for an
allocation of SPLOST Phase IV funding for the design and construction of
the South Augusta Clinic Facility. (See background information under Item
1 of the Finance agenda)
5.
Receive as information a presentation on the draft Streetscape Master Plan
for the Downtown A & B projects. (Deferred from June 7 Engineering
Services)
18.
Discuss sewer overflow problem at 511 Scotts Way that occurred in August,
2003.
28. Declare the Landfill Grinder (Asset: 980679) surplus, to be sold for scrap,
and approve the lease/purchase of a replacement grinder not to exceed
$600,000 (six hundred thousand dollars) using the GMA Lease Program.
(Requested by Commissioner Cheek) (Referred from June 15 Commission
meeting) (See background information under Item 8 on Finance agenda)
Mr. Smith: So move.
Mr. Mays: Second.
Motion adopted unanimously.
Mr. Chairman: We also need a motion to hold Items 19 and 20 to the next
Engineering Services meeting.
19.
Consider a request from Mr. William D. Green, Jr. to discuss speeding and
parking problems on Wrightsboro Road and the installation of a blinking
light at the intersection of Wrightsboro Road and Augusta Avenue.
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20.
Accept Deed of Dedication of streets, etc. in the Barefields Subdivision -
Section Two.
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Mr. Mays: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
CONSENT AGENDA ITEMS:
10. Motion to authorize condemnation of a portion of Tax Map 051, Parcel
205.01, which is owned by Marce Malat McGhee a!k/a Marce M. McGhee for
a 998.87 square feet, more or less, of permanent utility easement in
connection with Project 50130 - Butler Creek CoUector/Belair Hills Estates.
11.
Motion to authorize condemnation of a portion of Tax Map 139, Parcel 12.2
which is owned by Wells Fargo Bank Minnesota National Association (f/k/a
Norwest Bank Minnesota, National Association), as Trustee for The
Registered Holders of Morgan Stanley Capital I, Inc., Commerical Mortgage
Pass-Through Certificates, Series 1999-FNV1, for a 36,239 square feet, more
or less, of temporary construction easement and 41,808 square feet, more or
less, of permanent easement for Project 50215 - Jamestown Sanitary Sewer
Project, Phase 2 & 3.
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12. Approve Deductive Change Order #2 in the amount of -$243,691.40 for the
Boykin Road Sewer Project contract with Mabus Brothers Construction
Company, Inc.
13. Approve funding for the Utilities Department in the amount of $85,040.00 for
the purchase of sewer inspection camera hardware and software upgrades
and a computer server to store sewer line inspection videos and images.
14. Approve Change Order #2 to the Jamestown Sanitary Sewer Extension
Phase I project for the construction of the Flowing Wells Sewer Extension
Project in the additional amount of $65,000.
15. Approve funding in the amount of $12,040.00 for upgrades to the RCCI
Water Tank.
16. Approve in the amount of $12,500.00 for Stevenson & Palmer Engineering,
Inc. to provide professional services for construction inspection on the
samplers for industrial customer project.
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21.
Approve adjustment of original purchase order for the Barton Chapel Road
Phase II Construction Project (CPB# 322-04-292822678) to correct original
contract amount to be funded by the project constrnction account.
23. Receive as information that the Solid Waste Division scored 95 out of
possible 100 on a routine, random EPD compliance inspection that occurred
on June 10, 2004.
24. Receive as information a report from the Public Works and Engineering
Department regarding the status of the Barton Chapel Road Phase II Project
(CPB # 322-04-292822678).
25. Approve Change Order Number Three in the amount of $29,648.25 with
Mabus Brothers Construction Company, Inc. for the Warren Road
Improvements Project (CPB # 323-04-296823314) to be funded from the
project construction account.
26. Approve funding for the Utilities Department in the amount of $38,070.00 for
the purchase of equipment to measure flow rates in the sanitary sewer
system.
Mr. Smith: So move.
Mr. Mays: Second.
Motion adopted unanimously.
4. Approve funds needed for the Winchester Subdivision Project from the
unbudgeted funds identified by the Internal Auditor in the May 24, 2004
report. (Requested by Commissioner Hankerson)
6. Revise the source for additional funds needed for the Morgan Road
Improvements Projects (CPB # 323-04-296823665) from the Dirt Roads
Program to $549,192.67 from the One Percent Sales Tax Phase I Recapture
Account and $1,000,000 from the unbudgeted funds identified by the
Internal Auditor in the May 24, 2004 report and approve CPB # 323-04-
296823665 Change Number Three in the amount of $1,549,192.67. (Referred
from June 7 Engineering Services)
8.
Discuss authorizing utilization of $3.6 million from the unbudgeted funds
identified by the Internal Auditor in the May 24 audit report and approve
for use on the Wilkinson Garden Area Roadway and Drainage Improvement
Project. Also approve CPB Change Number 1 in the amount of $3.6 million.
(Referred from June 7 Engineering Services)
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Mr. Chairman: Items 4, 6 and 8 are related and I need a report from our Finance
Director on which programs of those three are eligible for Phase I monies and do we have
the information on the recaptured money that we're still investigating? And if not, when
do we expect that.
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Mr. Persaud: We met last week with the auditors on the Phase I SPLOST that
covers the first period. There is a balance left of$3.6 million dollars for roads, streets
and bridges.
Mr. Chairman: And you're recommending $2 million of that to be set aside for
maintenance and upkeep.
Mr. Persaud: We have not explored the reasons why those monies were restricted
so we need to research that.
Mr. Chairman: On items 4 and 8 these were new projects that were not
established in Phase I, right?
Mr. Thompson: Correct.
Mr. Chairman: When will you have this turned around?
Mr. Boyles: Mr. Cosnaban said he basically has the financial part of it, but he's
still trying to work with Public Works and they're got to get together and line up the
projects as to what percentage of completion they are and I think we'll have it back by
the first committee meeting in July.
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Mr. Chairman: Then Morgan Road is a qualified road under that phase.
Mr. Smith: What about the dirt road program?
Mr. Thompson: There is money in that program but I don't have those figures
exactly. Belair Hills was part of that. Three roads are being developed in the dirt road
program now that may come close to zeroing out the dirt road program. Belair Hills
came in higher than the estimate of$3.6 million.
Mr. Chairman: On the request on items 4 and 8 Phase I money will have to be
addressed when we get into Phase II and III. It doesn't qualify under Phase I.
After further discussion, Mr. Chairman: I think we need to look at deferring 4
and 8 to the next committee meeting in the hopes of finding additional money to apply to
those two. I recommend that Item 6 go with no recommendation with staff report on the
status of funding, either adequate funding or shortfall funding from Utilities and Public
Works on Belair Hills and Morgan Road and then we may have to refer it back to
committee if we have to pick and choose which project gets money and which one comes
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short and then defer Items 4 and 8 back to committee for the next meeting. We should
have our report back by then.
Mr. Mays: I so move.
Mr. Smith: Second.
Mr. Mays: When they come back with Belair Hills I think we need to know how
much is in there and how far it will take us. We also need to know what is left in real
numbers in the dirt roads program.
Mr. Chairman: If that comes back to the committee, we can handle that then.
Motion adopted unanimously.
3. Consider allocating reserved parking for commissioners in the Municipal
Building Parking Lot. (Requested by Commissioner Hankerson)
Mr. Chairman: I think this would be something that we would enjoy.
Mr. Hankerson: It is difficult to find parking places on Mondays and Tuesdays.
Mr. Mays: I would also like for us to look at some alternative means of
transporting people to the doors similar to the small golf carts that they use at the VA
Hospital.
Mr. Smith: I'd like to make a motion that we ask the Administrator to study this
and bring it back to us at the next Engineering Services meeting.
Mr. Chairman: I'll second it.
Motion adopted unanimously.
7. Constance Williams of Lot of Tires to appear before the committee regarding
a ditch problem at 3031 MiUedgeville Road.
Mr. Shepard: This may be something we can do administratively in Public
Works. We could report back in two meetings to determine if the work had been done.
That would be the last meeting in July.
Mr. Mays: I so move.
Mr. Smith: Second.
Motion adopted unanimously.
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17.
Report from the Planning Commission regarding the flood plain status of
Hyde Park and the availability offederal monies for the buyout of properties
in the Hyde Park area. (Referred from the June 15 Commission meeting)
(Requested by Commissioner Cheek)
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Mr. Chairman: This came up at the last Commission meeting and we wanted to
get a report.
Ms. Tumer: Hyde Park is not in a regulatory flood plain so I would need to get
information from the property owners on their flooding problems so that we could enter it
into a database as a first step.
Mr. Russell: We could also put together a neighborhood meeting to discuss what
can and should be done.
After further discussion, Mr. Mays: I move that we receive this as information.
Mr. Smith: Second.
Motion adopted unanimously.
27.
Receive evaluation of performance report of Operation Management
International, Inc. (OMI) from Quest Engineering and develop path forward
for contract award (RFP!RFQ) for the Messerly Wastewater Treatment
Plant. (Referred from June 15 Commission meeting)
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After a discussion, Mr. Smith: I would make the motion to extend the contract
with OMI for one year.
Mr. Cheek: I second it. This would give us a chance to review all the data.
Mr. Russell: I have some question about us being able to renew for just one year.
Mr. Cheek: We can authorize staff to negotiate for a one year extension and
further review for an extended extension.
Mr. Shepard: That's fine with me.
Motion adopted unanimously.
2. Update on the Barton Chapel Road Project. (Requested by Commissioner
Hankerson)
Mr. Thompson: We had a preconstruction meeting on Friday. Georgia Power is
complete with their relocation and Atlanta Gas Light is designed and ready to go. Bell
South, Comcast and Knology have a few more days of work to do and they should be
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finished soon. Some gas lines have to be relocated in a few areas and we might need to
consider paying part of it in order to move this along. We have a meeting on that
tomorrow and we may be talking about $5,000 to $6,000.
Mr. Chairman: Can we get a report back on the status or any action items the
Commission needs to take at the next committee meeting where we can move forward?
Mr. Thompson: Yes.
Mr. Hankerson: What was that about the gas lines?
Mr. Thompson: The gas company needs to excavate at the base of some power
poles that were just relocated. In order for them to excavate 8 to 12 feet within the
proximity of the poles, the poles may need to be held by Georgia Power. That's about
$120 to $150 per hour as per a quote we received. We're trying to determine what length
of gas line relocation will require that the poles be held to get a better idea of what the
actual cost estimate is.
After further discussion, Mr. Smith: I move that we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
9.
Report from staff regarding discarded tires in the Laney Walker area.
(Requested by Commissioner Williams) (Referred from June 7 Engineering
Services)
Mr. Williams: I don't need to hear about this one.
Mr. Mays: A motion to delete #9.
Mr. Smith: Second.
Motion adopted unanimously.
22. Receive as information a report from the Public Works and Engineering
Department on the status ofthe St. Sebastian Way/Greene Street/15tb Street
Project (CPB # 327-04-296812003).
Mr. Chairman: We have federal money designated for this project.
Mr. Johnson noted that the improvements will do away with an entrance to the
Transit transfer facility and that something may need to be done to correct the problem
that would be encountered as a result of the work.
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Mr. Patty: This project was originally to be done in three phases and now it is all
one big project. The money has been sitting there a long time for it.
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Mr. Chairman: We can develop a path forward over the next couple of months
since more money will be needed to complete the proj ect. Let's work on getting a status
report on this next month at the second meeting and in the meantime maybe plan a trip to
Atlanta to talk to the State DOT.
Mr. Smith: I move we receive this as information.
Mr. Mays: Second.
Motion adopted unanimously.
29. Report from Public Works Department on Olive Road drainage system
work. (Requested by Commissioner Williams)
Mr. Chairman: Rev. Williams had to leave and he asked that we have assurances
from the staff that we are in fact working on this drainage program to develop some
drainage conductors to take water out of the Wilkinson Gardens area.
Mr. Thompson: A contract was approved to get this underway.
Mr. Mays: I move we receive this as information.
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Mr. Chairman: Second.
Motion adopted unanimously.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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