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Home My WebLink About06-07-2004 Meeting I (\ I I I I I I . _.,~ - - ENGINEERING SERVICES AGENDA COMMITTEE ROOM - June 7, 2004 3:00 P. M. I. Approve funding in the amount of $45,000.00 for the upgrade of the construction of the Belair Road - Raes Creek Sewer line extension from an 8 inch sewer line to a 12 inch line in conjunction with the Cameron Subdivision development project. 2. Approve funding in the amount of $130,000 for the sanitary sewer extension in conjunction with the Warren Road Sewer Project. 3. Approve Change Order #1 to Tesco, Inc. of South Carolina in the amount of $27,471 to demolish the existing dry lime system at Groundwater Treatment Plant #2. 4. Authorize award and execution of an engineering contract with Cranston, Robertson and Whitehurst, P.C. in the amount of$82,250 for professional services in association with investigation of the Augusta Canal. 5. Approve modification of the existing contract with ARCADIS G & M, Inc. in the amount of$153,080 for Intelligent Transportation Systems (ITS) design for the Regional Transportation Control Center of the proposed new facilities for the - Public Works and Engineering Department. These services are to be initially funded from Augusta Utilities Renewal and Extension Account #507043490- 5212115/80400038-5212115, which is to be reimbursed by Public Works & Engineering. 6. . Approve new Soil Erosion and Sedimentation Control Ordinance as required by the Official Code of Georgia, Chapter Seven and waive second reading. 7. Approve budget resolution in the amount of$47,890 to be funded from United States Environmental Protection Agency Grant. 8. Authorize execution of state and county contract with the Georgia Department of Transportation for the Neely Road Improvement Project subject to receipt of said documents and approval by the City Attorney. 9. Revise the source for additional funds needed for the Morgan Road Improvements Projects (CPB # 323-04-296823665) from the Dirt Roads Program to $549,192.67 from the One Percent Sales Tax Phase I Recapture Account and $1,000,000 from the unbudgeted funds identified by the Internal Auditor in the May 24, 2004 report and approve CPB # 323-04-296823665 Change Number Three in the amount of$I,549,192.67. 10. Authorize Public Works and Engineering to award a contract to the low bidder to perform emergency repairs by installing a lining in the failed corrugated metal I 13. I I I pipe per Phase IA of the Pointe West Subdivision Drainage Improvement Projects (CPB # 323-04-203823372) concept report in an amount not to exceed $100,000. tirl I I I I I I I ~I I I I I I I I @!' I I II. Receive as information a presentation on the draft Streetscape Master Plan for the Downtown A & B projects. 12. Discuss the discarded tires in the Laney Walker area. (Requested by Commissioner Williams) Approve award of Bid #04.069 to Gannett Fleming, Inc. in the amount of $116,000 for professional services in conjunction with the Augusta Brownfield Program. Funding for this bid award comes from the second Environmental Protection Agency Brownfield Assessment Grant. (Account #101-04- 1112/52.13118) I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - June 7, 2004 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Mays, Co-Chairman; Colclough, member; Steve Shepard, Attorney; Max Hicks, Utilities Dept. Director; Errick Thompson, Public Works Asst. Director; Lena Bonner, Clerk of Commission. ABSENT: Hons. Bob Young, Mayor and Smith, member. The Clerk: We have a request for two additions to the agenda. Mr. Chairman: We also have a request to delete Item II and defer it to the next Engineering Services agenda because they don't have the information ready for that one. 11. Receive as information a presentation on the draft Streetscape Master Plan for the Downtown A & B projects. Mr. Colclough: A motion to add and delete. Mr. Chairman: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 1. Approve funding in the amount of $45,000.00 for the upgrade of the construction of the Belair Road - Raes Creek Sewer line extension from an 8 inch sewer line to a 12 inch line in conjunction with the Cameron Subdivision development project. 2. Approve funding in the amount of $130,000 for the sanitary sewer extension in conjunction with the Warren Road Sewer Project. 3. Approve Change Order #1 to Tesco, Inc. of South Carolina in the amount of $27,471 to demolish the existing dry lime system at Groundwater Treatment Plant #2. 6. Approve new Soil Erosion and Sedimentation Control Ordinance as required by the Official Code of Georgia, Chapter Seven and waive second reading. 7. Approve budget resolution in the amount of $47,890 to be funded from United States Environmental Protection Agency Grant. 8. Authorize execution of state and county contract with the Georgia Department of Transportation for the Neely Road Improvement Project subject to receipt of said documents and approval by the City Attorney. I 10. Authorize Public Works and Engineering to award a contract to the low bidder to perform emergency repairs by installing a lining in the failed corrugated metal pipe per Phase IA ofthe Pointe West Subdivision Drainage Improvement Projects (CPB # 323-04-203823372) concept report in an amount not to exceed $100,000. I 13. Approve award of Bid #04-069 to Gannett Fleming, Inc. in the amount of $116,000 for professional services in conjunction with the Augusta Brownfield Program. Funding for this bid award comes from the second Environmental Protection Agency Brownfield Assessment Grant. (Account #101-04-1112/52.13118) Addendum Item 1. Motion to abandon alleys located on Tax Map 47-1 between Telfair St., W. Ford St. and Walker St. and containing approximately 0.07 acres. (Requested by Mr. Jim Wall) Mr. Colclough: So move. Mr. Mays: Second. Motion adopted unanimously. 4. Authorize award and execution of an engineering contract with Cranston, Robertson and Whitehurst, P.C. in the amount of $82,250 for professional services in association with investigation of the Augusta Canal. I Mr. Colclough: A motion to approve. Mr. Mays: Second. Motion adopted unanimously. 5. Approve modification ofthe existing contract with ARCADIS G & M, Inc. in the amount of $153,080 for Intelligent Transportation Systems (ITS) design for the Regional Transportation Control Center of the proposed new facilities for the Public Works and Engineering Department. These services are to be initially fnnded from Angusta Utilities Renewal and Extension Account #507043490-5212115/80400038-5212115, which is to be reimbursed by Public Works & Engineering. Mr. Colclough: So move. Mr. Mays: Second. Motion adopted unanimously. I 2 I I I 9. Revise the source for additional funds needed for the Morgan Road Improvements Projects (CPB # 323-04-296823665) from the Dirt Roads Program to $549,192.67 from the One Percent Sales Tax Phase I Recapture Account and $1,000,000 from the unbudgeted funds identified by the Internal Auditor in the May 24, 2004 report and approve CPB # 323-04- 296823665 Change Number Three in the amount of $1,549,192.67. Mr. Colclough: I thought that we had money set aside for this and now I'm finding out differently. Mr. Kolb: That is why the Commission asked the auditors to come in and take a look at our SPLOST both from a budget standpoint and from a cash standpoint. They have submitted the report based on finance records, but there is a discrepancy between projects within the department and what the records show on finance. So we are now in the process of setting up a meeting to sit down and discuss the differences and try and get a reconciliation. Mr. Thompson: I think the money in the dirt roads fund was spent on the Belair Hills Project. Morgan Road has been designed and we want the consultant to do some modifications to hopefully reduce some costs. Mr. Chairman: When will we get an answer on all of this? Mr. Kolb: The meeting will be within the next two weeks and then we'll be able to tell you. We'll have something for you by your next Engineering Services. Mr. Chairman: Can we defer this to the next meeting? Mr. Kolb: That will be fine. Mr. Colclough: I move that we bring this up at the next Engineering Services meeting. Mr. Mays: Second. Mr. Mays: It might be good if we can get an accounting in dollars as to what has been done out of the dirt roads category. Motion adopted unanimously. 12. Discuss the discarded tires in the Laney Walker area. (Requested by Commissioner Williams) Mr. Williams expressed his concerns about the piles oftires that have been left in the Laney Walker area. 3 Mr. Shepard: I'll be glad to contact Mr. Fletcher with the School Board to determine what is required of the demolition contractors concerning the disposal of the tires. I Mr. Colclough: I move that we task the attorney to contact the School Board and get a report back at the next Engineering Services meeting. Mr. Mays: Second. Motion adopted unanimously. Addendum Item 2. Discussion of the drainage project in the Wilkinson Gardens area. The Clerk: The handout states, "Authorize utilization of $3.6 million from the unbudgeted funds identified by the Internal Auditor in the May 24 audit report and approve for use on the Wilkinson Garden Area Roadway and Drainage Improvement Project. Also approve CPB Change Number I in the amount of $3.6 million." Mr. Chairman: We need to identify our funds first, prioritize our projects and then move forward with whatever funds are allocated. Ifwe could go abead and bracket a place holder for a report back on SPLOST money by category and what by phase and what is eligible, that would be big help. Would you like to have this added to the next Engineering Services? I Mr. Williams: Yes, sir. Mr. Chairman: We will do that. Mr. Colclough: I'll make the motion that we add this to the next meeting for continued discussion. Mr. Mays: I'll second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjoumed. Lena 1. Bonner Clerk of Commission nwrn I 4