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Home My WebLink About05-24-2004 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM-Mav 24. 2004 Immediiltelv followinl! Finance Conmiittee I. Approve funding in the amount of $75,000 for additional upgrades to the waterlines in conjunction with the Georgia DOT's Hwy I intersection improvement project.. 2. Authorize an increase in funding approved for criticil.l. repairs to the JLEC at 401 Walton Way from $631,983.36 to $735,000 and add replacement of the lobby glazing to the scope of work to be performed under the contract with Commercial Roof Management as Administered by the Public Works and Engineering Department. Also approve reprogramming of $80,082 from the . Phinizy Road Lighting allocation from SPLOST Phase IV to the JLEC Roofing and Waterproofing project to fund additional capital improvements and amend Capital Project Budget (CPB#324-05-201150430) from $500,000.00 to $580,082., Finally, amend Capital Project Budget (CPB# 324-05-201150410-Phinizy Road Lighting Protectiori System) from $250,000 to $169,918. 3. Presentation by Sarah Alice Reeves Brown regarding Commission's May 4, 2004 approval of condemnation of a part of Tax Map 40, Parcel 071 which is owned by Sarah Alice Reeves Brown for a temporary and permanent easement for the Wrightsboro Road/Sue ReynoldslBelair Road Sewer Improvement Project . (Requested by Attorney Steve Shepard). I 4. Approve the execution of Outdoor Lighting Service Agreements with Georgia Power to provide lighting upgrade, repair and maintenance at the J. B. Messerly and Spirit Creek Water Pollution Control Plants 5. Authorize Proposed Water and Sewerage Revenue Bonds in an amount not to exceed $160 million. (see item #2 on Finance Agendafor backup material) 6. Approve contract to purchase approximately 65 acres for the Butler Creek- Greenbelt and expenditure of Greenspacefunds for said purpose. 7. Report from the staff regarding the excess dollar amount of funding remaining in the Phase 1 SPLOST. (Requested by Commissioner Cheek) 8. Update from the Attorney regarding citations to be used concerning the clean up of the City's right-of-ways in District 2. (Referred from May 18th Commission meeting) ........... 9. Status report from the Public Works Department regarding the Windsor Springs Road Project. (Referred from May 18th Commission meeting) -. - 10. Approve award of bid #03-149 to Gannett Fleming, Inc. in the amount of $116,000 for professional services in conjunction with The Augusta Brownfield Program. Funding for this bid award comes from The Second Environmental Protection Agency Brownfield Assessment Grant (Account #101-04-1112/52.13118) ,I II. Approve change Order number seven with Mabus Brothers Construction in the amount of$15,291.81 on the Stevens Creek Road Improvement Project (CPB#323-04-296823235) To be funded from The Project Construction Account.. 12. Accept deed of dedication for Greenspace Property on Rock Creek. I :1 I ADDENDUM ENGINEERING SERVICES AGENDA May 24,.2004 Immediately after Finance Committee ADDITION TO THE AGENDA: I. Approve Change Ordef #1 in the amount of$6,370.00 to R. W. Allen and associates Inc. fOf furnishing and installing fife rated windows in lieu of standard units in the Augusta Common Service Building to comply with fequirements of the Life Safety Code. This involves reallocating $12,000.00 of allowances included in the base bid for additional cabinetry and $6,370.00 to be funded from project Contingency, the revised contract will be $797,370.00. I - - - I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM-May 24,2004 Immediately following Finance Committee PRESENT: Hons. Mays, Co-Chairman; Colclough and Smith, members; Teresa Smith, Public Works Director; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Sandy Tyler, Utilities Dept.; Lena Bonner, Clerk of Commission. Mr. Chairman: We would like to discuss Item 3, delete Item 10 and take everything else as consent. CONSENT AGENDA ITEMS: 1. Approve funding in the amount of $75,000 for additional upgrades to the waterlines in conjunction with the Georgia DOT's Hwy 1 Intersection Improvement Project. 2. Authorize an increase in funding approved for critical repairs to the JLEC at 401 Walton Way from $631,983.36 to $735,000 and add replacement of the lobby glazing to the scope of work to be performed under the contract with Commercial Roof Management as Administered by the Public Works and Engineering Department. Also approve reprogramming of $80,082 from the Phinizy Road Lighting allocation from SPLOST Phase IV to the JLEC Roofing and Waterproofing project to fund additional capital improvements and amend Capital PrOojOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOect Budget (CPB#324-05-20115Q430) from $500,000.00 to $580,082., Finally, amend Capital Project Budget (CPB# 324-05-201150410 - Phinizy Road Lighting Protection System) from $250,000 to $169,918. 4. Approve the execution of Outdoor Lighting Service Agreements with Georgia Power to provide lighting upgrade, repair and maintenance at the J. B. Messerly and Spirit Creek Water Pollution Control Plants. 5. Authorize Proposed Water and Sewerage Revenue Bonds in an amount not to exceed $160 million. (See item #2 on Finance Agenda for backup material) 6. Approve contract to purchase approximately 65 acres for the Butler Creek- Greenbelt and e:lpenditure of Greenspace funds for said purpose. 7. Report from the staff regarding the excess dollar amount of funding remaining in the Phase 1 SPLOST. (Requested by Commissioner Cheek) 8. Update from the Attorney regarding citations to be used concerning the clean up of the City's right-of-ways in District 2. (Referred from May 18'b Commission meeting) 9. Status report from the Public Works Department regarding the Windsor I Springs Road Project. (Referred from May 18th Commission meeting) I 10. Approve award of bid #04-069 to Gannett Fleming, Inc. in the amount of $116,000 for professional services in conjunction with the Augusta - Brownfield Program. Funding for this bid award comes from the Second Environmental Protection Agency Brownfield Assessment Grant (Account # 101-04-1112/52.13118) 11. Approve change Order number seven with Mabus Brothers Construction in the amount of $15,291.81 on the Stevens Creek Road Improvement Project (CPB#323-04-296823235) To be funded from the Project Constrnction Account. . 12. Accept deed of dedication for Greenspace Property on Rock Creek. Mr. Colclough: So move. Mr. Smith: Second. Motion adopted unanimously. ,ADDENDUM AGENDA: ADDITION TO THE AGENDA: I 1. Approve Change Order #1 in the amount of $6,370.00 to R. W. Allen and associates Inc. for furnishing and installing fire rated windows in lieu of standard units in the Augusta Common Service Building to comply with requirements of the Life Safety Code. This involves reallocating $12,000.00 of allowances included in the base bid for additional cabinetry and $6,370.00 to be funded from project Contingency, the revised contract will be $797,370.00. Mr. Colclough: I so move to add and approve. Mr. Smith: Second. Motion adopted unanimously. 3. Presentation by Sarah Alice Reeves Brown regarding Commission's May 4, 2004 approval of condemnation of a part of Tax Map 40, Parcel 071 which is owned by Sarah Alice Reeves Brown for a temporary and permanent easement for the Wrightsboro Road/Sue ReynoldslBelair Road Sewer Improvement Project. (Requested by the Attorney) I At this time Ms. Brown appeared before the Committee regarding the above item. 2 I I I Mr. Shepard: This is for a sewer line in an easement situation. The work has been completed and we have been unable to negotiate a solution with this. This is the extension of the sewer line which terminates at Sue Reynolds School and the surrounding area There is a recommendation to put this through condemnation. Ms. Brown made a presentation outlining the problems she had with the work on the sewer line near her home. Mr. Mays: I need for you to list your specific complaints and let us have a copy. Mr. Hicks outlined the terms of the proposed settlement in the amount of$IO,800 with Ms. Brown regarding her easement. He stated that this offer is still on the table and that he is waiting for a counteroffer from Ms. Brown so that the final resolution can be reached. Mr. Mays asked if Ms. Brown in the process of talking with city officials could meet with a landscaping contractor to determine the cost of restoring her property to the condition she wants it in as part of the $10,800 figure. Mr. Hicks: We can and this will allow us to arrive at some figures that will help resolve the situation. Mr. Grantham: I would suggest that Ms. Sims and I meet with Mr. Hicks and go out to her property, get this resolved and bring you back an answer as soon as we'. can. Mr. Colclough: I would like to make a motion that we allow Mr. Hicks and the two commissioners from that area to go out with Ms. Brown and see if this problem can be worked out. Mr. Smith: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission nwm 3