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HomeMy WebLinkAbout04-12-2004 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - April 12, 2004 3:00 P. M. I. Receive as information a report from the Utilities Departmenton the status of the implementation of the Mandatory Sanitary Sewer Tie-In Policy. (Referred .from March 29 Engineering Services) 2. Report from the Public Works Department regarding the remaining funds in the . recaptured budget as it relates to funding for the correction of the erosion problem in the Winchester Subdivision. (Referred from March 29 Engineering Services) 3. Update from the Marshal's Department regarding the activities of the litter patrol. (Referred from March 29 Engineering Services) 4. Presentation by Ms. Constance Williams regarding a problem with the ditch behind her property at 3031 Milledgeville Road. 5. Consider a request from Sabra Management, LLC regarding entering into a contract with a private garbage hauler for the residents at Park South Apartments. 6. Request to approve execution of Georgia Transmission Corporation Encroachment Agreement No. 30695. 7. Approve a resolution adopting local air quality initiatives that the City of Augusta will undertake as part of a commitment to achieve cleaner air in the city and regIOn. 8. Approve funds in the amount of$90,OOO for the construction of the i 700 foot force main along Barton Chapel Road. 9. Approve Deductive Change Order #5 in the amount of -$144,742.92 to Beam's Contracting, Inc. to make final quantity adjustments to the Colony Park Sewer Project. 10. Approve Change Order #5 in the amount of $29,665 .00 to increase the contract amount with ARCADIS for the design of the Utilities Administration BuildinglMaintenance Facility. 11. Approve additional funding in the amount of$19,824 for the professional services associated with the addition of22 homes to the Horsepen II sewer project. 12. Consider request from Judge Herbert E. Kernaghan, Jr. regarding the Rae's Creek Sewer Line. (Referred from April 6 Commission) I 13. Discuss clean up of the City's right-of-ways in DistriCt 2. (Requested by Commissioner Williams) 'W" 15. Discuss change order regarding Barton Chapel Road Project and identify funding source. (Referred from April 6 Commission meeting) 14. Discuss Windsor Springs Road Project. (Requested by Commissioner Williams) 16. Authorize utilization of$17,000 of One Percent Sales Tax, Phase III Grading and Drainage Funds (Account # 323-04-110/296823081) for Beams Contracting, Inc. to perform a camera survey of a storm drain line in the University Hospital/D' Antignac Street area. 17. Motion to authorize condemnation ofa portion of Tax Map 140, Parcel 515, which is owned by Michael D. Bowen, for an easement in connection with the Fairington Sanitary Sewer Project, more particularly described as 9,441.04 square feet, more or less, of permanent utility easement. I ENGINEERING SERVICES COMMmEE COMMITTEE ROOM - April 12, 2004 3:00 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Mays, Co-Chairman; Colclough and Smith, members; Steve Shepard, Attorney; Teresa Smith, Public Works Director; Steve Smith, Marshal; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Errick Thompson, Asst. Director of Public Works; Lena Bonner, Clerk of Commission. CONSENT AGENDA ITEMS: 6. Request to approve execution of Georgia Transmission Corporation Encroachment Agreement No. 30695. 7. Approve a resolution adopting local air quality initiatives that the City of Augusta will undertake as part of a commitment to achieve cleaner air in the city and region. 9. Approve Deductive Change Order #5 in the amount of -$144,742.92 to Beam's Contracting, Inc. to make final quantity adjustments to the Colony Park Sewer Project. I 10. Approve Change Order #5 in the amount of $29,665.00 to increase the contract amount with ARCADIS for the design of the Utilities Administration BuildinglMaintenance Facility. 11. Approve additional funding in the amount of $19,824 for the professional services associated with the addition of 22 homes to the Horsepen II sewer project. 16. Authorize utilization of$17,000 of One Percent Sales Tax, Phase III Grading and Drainage Funds (Account # 323-04-110/296823081) for Beams Contracting, Inc. to perform a camera survey of a storm drain line in the University Hospital/D' Antiguac Street area. 17. Motion to authorize condemnation of a portion of Tax Map 140, Parcel 515, which is owned by Michael D. Bowen, for an easement in connection with the Fairington Sanitary Sewer Project, more particularly described as 9,441.04 square feet, more or less, of permanent utility easement. Mr. Colclough: I move that we approve these as a consent agenda. Mr. Smith: Second. I Motion adopted unanimously. 4. Presentation by Ms. Constance Williams regarding a problem with the ditch behind her property at 3031 MilledgevilleRoad. After a lengthy discussion about the ownership ofthe ditch and the problems associated with it, Mr. Colclough: I move that we refer this to the Administrator, the Attorney and the Public Works Department for a report back at the next committee meeting. I Mr. Smith: Second. Motion adopted unanimously. 1. Receive as information a report from the Utilities Department on the status of the implementation of the Mandatory Sanitary Sewer Tie-In Policy. (Referred from March 29 Engineering Services) Mr. Colclough: I move we receive this as information. Mr. Smith: Second. Motion adopted unanimously. 2. Report from the Public Works Department regarding the remaining funds in the recaptured budget as it relates to funding for the correction of the erosion problem in the Winchester Subdivision. (Referred from March 29 Engineering Services) I Ms. Smith: The total funds available in recapture based on the specific phase of the sales tax program are $853,000. There are limits and restrictions on some of those funds and I wanted Steve to address some concerns he had regarding the use of recaptured funds. It was the consensus of the committee that a work session be held within the next couple of weeks to discuss this and other matters. After further discussion, Mr. Smith: I move we receive this as information. Mr. Chairman: I'll second it. Motion adopted unanimously. 3. Update from the Marshal's Department regarding the activities of the litter patrol. (Referred from March 29 Engineering Services) Mr. Smith presented a list of citations from the last three months related to littering. I 2 I After a discussion, Mr. Colclough: I move that we receive this as information. Mr. Smith: Second. Motion adopted unanimously. 8. Approve funds in the amount of $90,000 for the construction of the 1700 foot force main along Barton Chapel Road. Mr. Colclough: I so move. Mr. Chairman: Second. Motion adopted unanimously. 5. Consider a request from Sabra Management, LLC regarding entering into a contract with a private garbage hauler for the residents at Park South Apartments. At this time a representative from Sabra Management appeared before the committee regarding the above request. I After a discussion of the matter, Mr. Sri1ith: I move that we receive this as information. Mr. Colclough: Second. Motion adopted unanimously. 12. Consider request from Judge Herbert E. Kernaghan, Jr. regarding the Rae's Creek Sewer Line. (Referred from April 6 Commission) Mr. Doug Cheek: We have met with the Judge and we're developing something that can satisfy the requirements of the request. They're asking for a vegetative buffer that can knock down some of the noise and we will continue to work on it through negotiations. There will be a time line on it since we'll be going to bid on it in May, but I do foresee it being resolved. We'll be working with Mrs. Kernaghan on the plants to go in the area to serve as a sound buffer. Mr. Chairman: A motion to receive it as information with a report back in two weeks. I Mr. Colclough: I so move. Mr. Smith: Second. 3 13. Discuss clean up of the City's right-of-ways in District 2. (Requested by Commissioner Williams) I Motion adopted unanimously. Mr. Williams expressed his concerns about obstructions on city right-of-ways in the forms of shrubbery, fencing or trash that force people to walk in the streets. Ms. Smith: We own the right-of-way and have the responsibility to keep the trash picked up. License and Inspections has a process to cite those who litter if they can determine who is doing it. Technically there should not be anything within the county right-of-way unless an encroachment permit has been issued to the current property owner. In many places throughout the city there are mailboxes, shrubbery, fences, flowers and borders on the right-of-way and if those are not safety related obstructions, we have not caused an issue to be raised about it. After a discussion, Mr/ Shepard: As county attorney I have some citing authority and I would suggest as a block long pilot project that Mr. Williams and I ride up and down in an area and my office can cite any offenders. I don't want to get into this totally and then we could turn-it over to some agency. Mr. Chairman: Can you do that and give us a report back at the next meeting? Mr. Shepard: We can. I After further discussion, Mr. Colclough: I move we receive this as information. Mr. Smith: Second. Motion adopted unanimously. 14. Discuss Windsor Springs Road Project. (Requested by Commissioner Williams) Ms. Smith: We've discovered that some of the work included in our plans for this project will be done and installed by GDOT so we are revising our plans and getting a permit from GDOT to do work in that area of Peach Orchard Rd. There are some other issues on the other side of Peach Orchard with stripping and we will be working on that. There will also be an additional half a million needed because the proj ect was extended from Young Forest to Old Louisville Rd. orwe could choose not to do the extra section. I would recommend that the funding come from Phase 3 recapture to complete the project. Mr. Kolb: You may wish to add this to the workshop list. I 4 I I I Mr. Chairman: And Morgan Road, Barton Chapel and Bungalow. After further discussion, Mr. Chairman: Can we get a status report back on this at the next meeting? Mr. Colclough: I so move. Mr. Smith: Second. Motion adopted unanimously. 15. Discuss change order regarding Barton Chapel Road Project and identify funding source. (Referred from April 6 Commission meeting) Ms. Smith: We were tasked with getting with the contractor to finalize the numbers and the information to be included in the change order. We requested some additional information and justification and the information we received indicated that he would not have his information and justification for another week or so, but he is willing to accept the Commission's approval of the $125,800 and not consider any other additions to the project for the delay. This money would have to come from project contingency. Mr. Colclough: I'm going to make the motion that we go ahead and start the project on Barton Chapel Road. Mr. Smith: Second. Mr. Thompson: The contractor indicated that he would try to get the revised numbers to me today but I still haven't gotten them at this time. After further discussion, Ms. Smith: The contractor can begin some work on the project even if this matter of the $125,800 isn't totally resolved yet. Mr. Thompson: He has said he is willing to accept $125,825 and Jet it go at that. Mr. Chairman: What do we need to do to get the project going? Ms. Smith: Based on the latest information from the contractor, there is nothing precluding him from being able to move forward and do some level of work on the project. After additional discussion, Mr. Colclough: Could you try and get those numbers from the contractor by Tuesday? Ms. Smith: We can certainly make the request. 5 nwm Mr. Colclough: I so move that we do that. Mr. Chairman: Second. Motion adopted unanimously. I ADJOURNMENT: There being no further business, the meeting was adjourned. 6 Lena J. Bonner Clerk of Commission I I