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HomeMy WebLinkAbout03-29-2004 Meeting I ENGINEERING SERVICES AGENDA COMMITTEE ROOM - March 29, 2004 3:00P. M. I. Ratification of contract with Heery, Inc. for program management services. (Requested by the Administrator) (Referred from March 8 Engineering Services) 2. Motion to approve execution of CSX Transportation, Inc. Pipeline Crossing Agreement No. CSX-046857. 3. Discuss sewer problems of Ms. Amy Rourk of3015 Pinewood Drive. (Requested by Commissioner Hankerson) 4. Receive as information a report on the erosion in Winchester Subdivision off Rollingwood Drive. (Requested by Commissioner Hankerson) 5. Update from the Public Works Department regarding inmate work crews. 6. Consider request from Judge Herbert E. Kernaghan, Jr. regarding the Rae's Creek Sewer Line. (Referred from March 16 Commission meeting) 7. Approve to authorize condemnation ofa portion of Tax Map 139, Parcell\.6 which is owned by George H. Alapal, for a temporary easement for Project 50215 - Jamestown Sanitary Project, Phase 2 & 3. I 8. Approve to authorize condemnation ofa portion of Tax Map 211, Parcel 16.4 which is owned by the Estate of 1.0. Kaylor, for a temporary easement on Project 10175 - Groundwater Treatment Plant #3 20" Water Main. 9 Approve to authorize condemnation ofa portion of Tax Map 194, Parcel 036.5 and Tax Map 194, Parcel 036.6 which are owned by C. Bryan Rice for temporary easements on Project 10175 - Groundwater Treatment Plant #3 20" Water Main. 10. Approve to authorize condemnation ofa portion of Tax Map 25-2, Parcel 114.01 which is owned by Brookside West, LLC, for an easement in connection with the Rae's Creek Interceptor Upgrade Project, more particularly described as 10,802 square feet, more or less, of permanent utility easement and 5,303 square feet, more or less, of temporary construction easement. II. Approve to authorize condemnation ofa portion of Tax Map 194, Parcel 035 which is owned by Robert L. Burton and Malachi Burton Jr. for temporary and permanent easements on Project 10175 - Groundwater Treatment Plant #320" Water Main. .... 12. Motion to approve "Final Consent Decree" and payment of the sum of $63,000.00, the amount of the stipulated penalties, to fund a supplemental environmental project by the Southeastern Natural Sciences Academy, Inc. - - - -- (Acct # 506043310-5212123) I 13. Receive as information a report from the Utilities Department on the status of the implementation of the Mandatory Sanitary Sewer Tie-In Policy. 14. Discuss the trash on the City right-of-ways. (Requested by Commissioner Williams) 15. Execute Relocation Agreement with the Georgia Power Company for utility relocations in conjunction with the Peach Orchard Road Project (CPB # 322-04. 204822882) with estimated costs of $467,383 to be funded from the project utility account. 16. Discuss the abandonment of a portion of Katharine Street to Augusta State University with restrictions. (Requested by Commissioner Grantham) 17. Approve an Option for Easement between Donald E. Flanders, as owner, and Augusta, Georgia for the following property located at 2275 Broad Street for the purchase price of$12,805.00: 9,808 square feet, more or less, of permanent utility and maintenance easement and 4,359 square feet, more or less, of temporary construction easement. 18. Motion to authorize condemnation ofa portion of Tax Map 65; Parcel 036 which is owned by William V. Hunter for a temporary and permanent easement on Project 50130 - Butler Creek CollectorfBelair Hills Estates. I 19. Motion to abandon a portion of De en Avenue. 20. Motion to authorize the execution by the Mayor of a quit claim deed conveying back to the property owner/developer those areas of Lund Street which are not incorporated into Devereux Drive. 21. Motion to abandon a portion of right-of-way between Sand Bar Ferry and Magnolia Avenue. 22. Authorize execution of Lighting Agreement with the Georgia Department of Transportation for the St. Sebastian Way/Greene St./15th St. Project (CPB# 327- 04-296812003). The estimated annual cost of$25,000 per year to cover operations and maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rate is adjusted after the project is complete. 23. Authorize execution of Lighting Agreement with the Georgia Department of Transportation for the Wrightsboro Road Project (CPB# 323-04-296823309). The estimated mmual cost of $45,000 per year to cover operations and I 'W" I maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rate is adjusted after the project is complete. 24. Authorize execution of Lighting Agreement with the Georgia Department of Transportation for Gordon Highway Median Ban1er Project (CPB# 323-04- 299823547). The estimated annual cost of$45,000 per year to cover operations and maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rateis adjusted after the project is complete. 25. Approve Capital Project Budget (CPB# 323-04-20382272) Change Number One transferring $25,000 from Project Contingency to Engineering. Also authorize Public Works and Engineering to award an engineering services contract in the amount of $64,346.40 to Cranston, Robertson & Whitehurst, P.C. for the Point West Subdivision Drainage Improvements Project. I ... - - - I ADDENDUM ENGINEERING SERVICES AGENDA March 29, 2004 3:00 P. M. ADDITIONS TO THE AGENDA: I. Discussion of accounts receivable for the Landfill and Solid Waste collections. (Requested by the Mayor and Commissioner Cheek) 2. Discussion and possible implementation of emergency installation of Transite Pipe in the Warren Road Project area. (Requested by Commissioner Cheek) 3. Status report on the Elliott Blvd. Project. (Requested by Commissioner Cheek) 4. Legal Meeting. (Requested by Commissioner Cheek) . Personnel r - - I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 29,2004 3:00 P. M. PRESENT: Hons. Cheek, Chairman; Mays, Co-chairman; Colclough and Smith, members; Steve Shepard, Attorney; Teresa Smith, Public Works Directors; Lena Bonner, Clerk of Commission. . Also Present: Hons. Hankerson and Beard, Commissioners. 16. Discuss the abandonment of a portion of Katharine Street to Augusta State University with restrictions. (Requested by Commissioner Grantham) Mr. Chairman: On Item 16 we have a petition from everyone that lives on the street and it has stipulations that have been worked out by Commissioner Grantham and agreed to by everyone on the street. We ask that these conditions be stipulated in the agreement with Augusta State and we'll pass this on to the attorney. Mr. Shepard: A public hearing has been held on that already. Ms. Smith: On Items22, 23, and 24 we ask that it be noted that the first three. digits in the account number should be ~76. Mr. Chairman: So noted. CONSENT AGENDA ITEMS: 2. Motion to approve execution of CSX Transportation,Inc. Pipeline Crossing Agreement No. CSX-046857. 7. Approve to authorize condemnation of a portion of Tax Map 139, Parcel 11.6 which is owned by George H. Alapal, for a temporary easement for Project 50215 - Jamestown Sanitary Project, Phase 2 & 3. 8. Approve to authorize condemnation of a portion of Tax Map 211, Parcel 16.4 which is owned by the Estate of J.O. Kaylor, for a temporary easement on Project 10175 - Groundwater TreatmentPlant #3 20" Water Main. 9 Approve to authorize condemnation of a portion of Tax Map 194, Parcel 036.5 and Tax Map 194, Parcel 036.6 which are owned by C. Bryan Rice for temporary easements on Project 10175 - Groundwater Treatment Plant #3 20" Water Main. 10. Approve to authorize condemnation of a portion of Tax Map 25-2, Parcel 114.01 which is owned by Brookside West, LLC, for an easement in connection with the Rae's Creek Interceptor Upgrade Project, more particularly described as 10,802 square feet, more or less, of permanent utility easement and 5,303 square feet, more or less, of temporary constrnction easement. I 11. Approve to authorize condemnation of a portion of Tax Map 194, Parcel 035 which is owned by Robert L. Burton and Malachi Burton Jr. for temporary and permanent easements on Project 10175 - Groundwater Treatment Plant #320" Water Main. - 12. Motion to approve "Final Consent Decree" and payment of the sum of $63,000.00, the amount of the stipulated penalties, to fund a supplemental environmental project by the Southeastern Natural Sciences Academy, Inc. (Acct # 506043310-5212123) 13. Receive as information a report from the Utilities Department on the status of the implementation ofthe Mandatory Sanitary Sewer Tie-In Policy. 15. Execute Relocation Agreement with the Georgia Power Company for utility relocations in conjunction with the Peach Orchard Road Project (CPB # 322- 04-204822882) with estimated costs of $467,383 to be funded from the project utility account. .17. . Approve-an Option for Easement between Donald'E. Flanders, as owner, and Augusta, Georgia for the following property located at 2275 Broad Street for the purchase price of $12,805.00: 9,808 square feet, more or less, of permanent utility and maintenance easement and 4,359 square feet, more or less, of temporary constrnction easement. I 18. Motion to authorize condemnation of a portion of Tax Map 65; Parcel 036 which is owned by William V. Hunter for a temporary and permanent easement on Project 50130 - Butler Creek CoUectorlBelair Hills Estates. 19. Motion to abandon a portion of Deen Avenue. 20. Motion to authorize the execution by the Mayor of a quit claim deed conveying back to the property owner/developer those areas of Lund Street which are not incorporated into Devereux Drive. 21. Motion to abandon a portion of right-of-way between Sand Bar Ferry and Magnolia Avenue. 22. Authorize execution of Lighting Agreement with the Georgia Department of Transportation for theSt. Sebastian Way/Greene St./15'b St. Project (CPB# 327-04-296812003). The estimated annual cost of $25,000 per year to cover operations and maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rate is adjusted after the project is complete. I 2 I I .1 23. Authorize execution of Lighting Agreement with the Georgia Department of Trimsportation for the Wrightsboro Road Project (CPB# 323-04-296823309). The estimated annual cost of $45,000 per year to cover operations and maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rate is adjusted after the project is complete. 24. Authorize execution of Lighting Agreement with the Georgia Department of Transportation for Gordon Highway Median Barrier Project (CPB# 323-04- 299823547). The estimated aimual cost of $45,000 per year to cover operations and maintenance will be funded from Street Light Account No. 101041610/53.12310 once the millage rate is adjusted after the project is complete. 25. Approve Capital Project Budget (CPB# 323-04-20382272) Change Number One transferring $25,000 from Project Contingency to Engineering. Also authorize Public Works and Engineering to award an engineering services contract in the amount of $64,346.40 to Cranston, Robertson & Whitehurst, P.c. for the Point West Subdivision Drainage Improvements Project Mr. Colclough: I make a motion that the consent agenda be approved. Mr. Smith: Second. Motion adopted unanimously. 13. Receive as information a report from the Utilities Department on the status ofthe implementation ofthe Mandatory Sanitary Sewer Tie-In Policy. Mr. Chairman: On Item 13 staffhad asked to run that by the committee of Mr. Boyles, Mr. Hankerson and myself to review their findings and make a report back to Engineering Services at the next Committee meeting. Mr. Colclough: So move. Mr. Smith: Second. Motion adopted unanimously. 1. Ratification of contract with Heery, Inc. for program management services. (Requested by the Administrator) (Referred from March 8 Engineering Services) Mr. Chairman: There has been some discussion to forward that with no recommendation or to discuss it. 3 Mr. Mays: I move that we place this on Tuesday's agenda. I Mr. Shepard: I would recommend that you forward it to full Commission. Mr. Smith: Second. Motion adopted unanimously. 3. Discuss sewer problems of Ms. Amy Rourk of 3015 Pinewood Drive. (Requested by Commissioner Hankerson) Mr. Doug Cheek: Ms. Rourk had a sanitary sewer discharge occur at her home and it was determined that roots were a major cause of the overflow. At the time our problem was that the sewer line ran behind yards and could not be accessed by our heavy equipment. We have since procured a mobile walk-behind unit which has been utilized in this neighborhood and the lines have been cleaned. The system is now on a maintenance system where it is periodically cleaned. Mr. Mays: I so move we receive it as information. Mr. Chairman: Second. Motion adopted unanimously. I 4. Receive as information a report on the erosion in Winchester Subdivision off Rollingwood Drive. (Requested by Commissioner Hankerson) Ms. Smith: This is a problem similar to the_one on Pointe West Drive. A study would need to be done by an outside engineering firm to determine a solution. Mr. Chairman: Is there a cost estimate? Ms. Smith: We have an estimate on the study of being between $50,000 and $75,000 but I'm not sure that piping the ditch will solve the problem. We would probably have to reconfigure the ditch. Mr. Chairman: This probably should be added as a line item to the drainage list with a request for an engineering study and a set aside for funding to prepare it based on priority. Can we get you to research this and see if there is some funding available for the study? Ms. Smith: I'll bring that back. Mr. Chairman: And bring back an update at the next meeting. So can we have a motion to receive this as information with a report back on the remaining funds in the recaptured budget? 1- 4 I I I Mr. Mays: So move. Mr. Colclough: Second. Motion adopted unanimously. 6. Consider request from Judge Herbert E. Kernaghan, Jr. regarding the Rae's Creek Sewer Line. (Referred from March 16 Commission meeting) Mr. Chairman: Do we have an update or final conclusion on this item? Mr. Doug Cheek: The judge has basically agreed to a number of our concessions and it was a matter of meeting with Mrs. Kernaghan and discussing those with her. We've made three failed attempts to have that meeting. The route change that we were so concerned about does not appear to be an issue. I would not say it is final but we think it will be resolved. Mr. Colclough: I move that we forward it with no recommendation pending a report from staff. Mr. Mays: Second. Motion adopted unanimously. 5. Update from the Public Works Department regarding inmate work crews. 14. Discuss the trash on the City right-of-ways. (Requested by Commissioner Williams) Mr. Williams expressed his concerns about the large amount of trash and debris on the right of ways and Commissioners questioned the status of the Marshal's Department operations on the Jitter patrol in this regard. Mr. Colclough: I move we accept them as information. Mr. Smith: Second. Mr. Chairman: Can we get a report back at the next committee meeting from the Marshal's Department concerning the litter patrol and what we're getting for our dollars? This would include how many visits they've made, how many findings they've had, how many successful ventures into court and fines. Mr. Shepard: I would just ask the Marshal to be here. 5 us. nwrn Mr. Colclough: I'll accept an amendment to have the Marshal come and talk to I Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena J. Bonner Clerk of Commission I I ,. , 6