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HomeMy WebLinkAbout03-08-2004 Meeting - III - 'W" ENGINEERING SERVICES AGENDA COMMITTEE ROOM - March 8, 2004 2:30 P. M. I. Authorize Public Works Department to solicit bids for the solid waste collection districts for which contractS were not renewed during. the March 2 Commission meeting and receive a presentation ofa contingency plan for collecting trash when existing solid waste contracts expire in the event that new contractors are not in place at that time. (Requested by the Mayor) 2. Ratification of contract with Heery, Inc. for program management services. (Requested by the Administrator) (Referred from February 23. Engineering Services) . 3. Approve policy recommendation on settling damage claims resulting from sewer issues. (Requested by the Deputy Administrator) (Referred from February 23 Engineering Services) 4. Motion to authorize condemnation of a portion of Tax Map 128, Parcel 24 and a portion of Tax Map 139, Parcel 02 which is owned by Lawrence H. James, Jr. for temporary and permanent easements on Project 50215 - Jamestown Sanitary Sewer Project,. Phase 2 & 3. 5. Motion to authorize condemnation of a portion ofNonolk Southern Rail Crossing #734-144H which is owned by Norfolk Southern Corporation for a permanent easement for the Augusta Utility Department to run a water main under the railroad tract of Norfolk Southern Corporation in connection with Project 10175- Groundwater Treatment Plant #320" Water Main. 6. Motion to authorize condemnation of a portion of Tax Map 150, Parcel 29 which is owned by William R. Jackson for a permanent easement for Project 50215 "".. Jamestown Sanitary Sewer Project, Phase2 & 3. 7. Authorize award and execution of a contract with Zimmerman, Evans and Leopold to provide engineering services for the Goodrich Street Raw Water Pumping Station Rehabilitation of Turbine Unit #4 in the amount of$183,580. 8. Authorize the Augusta Utilities Department to purchase a powered activated carbon feed unit currently under lease for $38,005. 9. Authorize additional engineering services to Zimmerman Evans and Leopold in the amount of$200,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. 10. Approve the proposal from Environmental Services Group, Inc. (ESG) to design the Highway 56 20-inch water main for the fee of $116,540. II. Approve list of additions and changes to the Augusta Richmond County radar permit to be submitted to the Georgia Department of Public Safety and Georgia Department ofTItlIJSPortation for consideration. (See background information under Item 3 on Public Safety agenda) ~ I I ADDENDUM ENGINEERING SERVICES AGENDA March 8, 2004 2:30 P. M. ADDITIONS TO THE AGENDA: I. Consider a request from Judge Herbert E. Kernaghan, Jr. to discuss the Rae's Creek Sewer Line. 2. Receive as information a report from the Public Works & Engineering Department regarding the status of the Morgan Road Improvement Project (CPB #323-04-296823665). Also approve reallocation of $1.5M from the Downtown Traffic Signal and Streetlight Upgrades - A Project (CPB #324-04-201824110) to the Morgan Road Improvements Project. . - - - I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - March 8, 2004 2:30 P. M. PRESENT: Hons. Bob Young, Mayor; Cheek, Chairman; Colclough and Smith, members; Steve Shepard, Attorney; Fred Russell, Deputy Administrator; Drew Goins and Doug Cheek, Utilities Dept. Asst. Directors; Errick Thompson, Public Works Asst. Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Mays, Co-Chairman. ADDITIONS TO THE AGENDA: 1. Consider a request from Judge Herbert E. Kernaghan, Jr. to discuss the Rae's Creek Sewer Line. 2. Receive as information a report from the Public Works & Engineering Department regarding the status of the Morgan Road Improvement Project (CPB #323-04-296823665). Also approve reallocation of$1.5M from the Downtown Traffic Signal and Streetlight Upgrades - A Project (CPB #324- 04-201824110) to the Morgan Road Improvements Project. Mr. Colclough: I make a motion that we accept the two addendum items. 1 Mr. Chairman: Second. Motion adopted unanimously. CONSENT AGENDA ITEMS: 4. Motion to authorize condemnation of a portion of Tax Map 128, Parcel 24 and a portion of Tax Map 139, Parcel 02 which is owned by Lawrence H. James, Jr. for temporary and permanent easements on Project 50215- Jamestown Sanitary Sewer Project, Phase 2 & 3. 5. Motion to authorize condemnation of a portion of Norfolk Southern Rail Crossing #734-144H which is owned by Norfolk Southern Corporation for a permanent easement for the Augusta Utility Department to run a water main under the railroad tract of Norfolk Southern Corporation in connection with Project 10175 - Groundwater Treatment Plant #320" Water Main. 6. Motion to authorize condemnation of a portion of Tax Map 150, Parcel 29 which is owned by William R. Jackson for a permanent easement for Project 50215 - Jamestown Sanitary Sewer Project, Phase 2 & 3. I 7. Authorize award and execution of a contract with Zimmerman, Evans and Leopold to provide engineering services for the Goodrich Street Raw Water I Pumping Station Rehabilitation of Turbine Unit #4 in the amount of $183,580. 8. Authorize the Augusta Utilities Department to purchase a powered activated carbon feed unit currently under lease for $38,005. I 9. Authorize additional engineering services to Zimmerman Evans and Leopold in the amount of $200,000 for the proposed additional engineering services to support the Augusta Canal Licensing Process. 10. Approve the proposal from Environmental Services Group, Inc. (ESG) to design the Highway 56 20-inch water main for the fee of $116,540. 11. Approve list of additions and changes to the Augusta Richmond County radar permit to be submitted to the Georgia Department of Public Safety and Georgia Department of Transportation for consideration. (See background information under Item 3 on Public Safety agenda) Mr. Colclough: I move we approve these as a consent agenda. Mr' Smith: Second. Motion adopted unanimously. Mr. Chairman: We have scheduled a work session for Item I. I 1. Authorize Public Works Department to solicit bids for the solid waste collection districts for which contracts were not renewed during the March 2 Commission meeting and receive a presentation of a contingency plan for collecting trash when existing solid waste contracts expire in the event that new contractors are not in place at that time. (Requested by the Mayor) Mr. Mayor: I would like to see us reconsider this next week at our meeting. Mr. Chairman: We will be considering this at the work session along with the matter of proposed bonds for the landfill to build a new cell, revised landfill disposal rates and fee structures, fee increases for solid waste collection and we have a space holder for other business for emergent items that may come up between now and then. Mr. Colclough: I move that we receive this as information and refer it to the work session for Wednesday. Mr. Smith: Second. Motion adopted unanimously. I 2 I I I 2. Ratification of contract with Heery, Inc. for program management services. (Requested by the Administrator) (Referred from February 23 Engineering Services) Mr. Colclough: I want to make a motion that we refer this to our attorney for his further revi ew. Mr. Smith: Second. Mr. Chairman: Our attorney will come back at the next committee meeting with a report back. A motion to receive as information with a report back at the next committee meeting. Mr. Colclough: So move. Mr. Smith: Second. Motion adopted unanimously. 3. Approve policy recommendation on settling damage claims resulting from sewer issues. (Requested by the Deputy Administrator) (Referred from February 23 Engineering Services) Mr. Russell: You have received several complaints on sewer backup issues. We asked Risk Management to put together a plan to deal with those issues and we're asking. the direction of the committee and Commission to give the Finance Director in coordination with the City Attorney and the Administrator the ability to settle claims above and beyond the limit of$10,000 which would hopefully eliminate individuals coming to you who are unhappy with the initial settlement and give our lawyer the opportunity to become involved up front prior to any hearing in public. Obviously if there is no settlement available, it would have to come back to you. Weare just asking for permission to proceed if you have no changes you wish to make. Mr. Colclough: I make a motion we approve the policy as presented. Mr. Smith: Second.' Motion adopted unanimously. Addendum Item 1. Consider a request from Judge Herbert E. Kernaghan, Jr. to discuss the Rae's Creek Sewer Line. Judge Kernaghan: I'm here regarding the Rae's Creek Sewer project. They are seeking a 40 foot permanent easement in my front yard between my house and the lake. It would clearly disrupt not only the value but the effect of my location. In addition to that, where I live at the Broad Street exit on Washington Road corning off the Calhoun, it 3 will cut out a 40 foot sound barrier. There were three separate engineering studies on the location of this sewer and one was more expensive and one was a little cheaper than the one proposed at this time. I would invite the commissioners to come out and look at it and we have neighbors who also oppose the location as well. I Mr. Doug Cheek: The Judge is correct about the three studies. We're talking about between and $8 and $10 million dollar project and one study was 10% higher. The project was divided into two parts and we're under a consent order in Raes Creek. Mr. Chairman: This is to relieve upstream outflow whenever we have storm water and over surcharge sewer systems upstream in Raes Creek. Mr. Doug Cheek: The sewer line runs through Amen Corner. There is a 60" line in Amen Corner, a 30" line above Amen Corner and a 24 below it and we're running a 54" all the way through it. The 60" line was put in without any calculations done as a forethought to this project happening and the Commission this past year has had to sign checks to EPD in the form of a consent order decree. The problem is the location. We had to give EPD a completion date and that is September, 2005 and in order to meet that deadline we divided the project to have two concurrently run projects. The first project is to be let on March 31 and runs from Chafee Lift Station up to Lake Olmstead. We have been acquiring easements and we have three left to obtain. Mr. Chairman: Does this eliminate the other two options? I Mr. Doug Cheek: We felt we made the right choice. The other option would take out some condominiums and what we are doing is definitely a scar through that pristine area, there's no doubt about it. It's affecting other people also including the Augusta National and we will have to take some trees out which will indeed take out a buffer. EPD has accepted the plans and that will keep us out of a lot of trouble. We moved a manhole from their yard to the property line but we're still losing some trees. Mr. Shepard: Is there an engineering solution or is that too expensive? Mr. Doug Cheek: There is a solution but it comes down to cost and would involve the construction of a pumping station. That is not what we want to do. You would have to displace residences and condominiums versus taking an easement through a pristine area. Mr. Grantham: Perhaps you could find someone who could help restore the yard as best as possible after the work is done. Mr. Mayor: I think it would be helpful to have a GIS map of where the line actually goes. Mr. Chairman: We probably need a GIS map of the area and the layout, some photographs ofthe existing landscaping so we could get some recommendations for I 4 I I I restoration post construction, construction impact information and how quickly it could be returned to the pre-construction state upon completion. Judge Kernaghan: I have some photographs. Will the fence be replaced? Mr. Doug Cheek: Yes, sir, I would think so. Mr. Chairman: We want the engineering plan for that segment where the line will run and so forth, a GIS map showing the lots, etc., a cost analysis of what we're looking at versus Plan B, a look see at the existing vegetation and the possibilities of replacing it and an assurance that we will restore that in some way as close to the original state as possible and get agreement before we proceed. Can we have those items back by the next committee meeting? Mr. Doug Cheek: Yes, but we are on a deadline. Mr. Chairman: Can we do a called Engineering Services meeting prior to the Commission meeting to discuss this issue? Can you be here? (The citizens indicate their agreement) Mr. Chairman: We'll try to have a short meeting on this issue before the Commission meeting next week. Mr. Colclough: I move that we refer this to a special called meeting at I :30 on March 16 with the attorney and affected departments coordinating a response. Mr. Smith: Second. Motion adopted unanimously. Addendum Item 2. Receive as information a report from the Public Works & Engineering Department regarding the status of the Morgan Road Improvement Project (CPB #323-04-296823665). Also approve reallocation of $l.5M from the Downtown Traffic Signal aDd Streetlight Upgrades - A Project (CPB #324-04-201824110) to the Morgan Road Improvements Project. Mr. Thompson: We're basically about $750,000 short from being able to award the contract. There are a few things that we need to look at again and possibly update. We're actually requesting $1.5 million which includes the additional work. Mr. Colclough: I make a motion that we approve the project as written in the caption and if there is money left over out of this project after Morgan Road is completed, it will go back to District I. 5 Mr. Smith: Second. I Mr. Chairman: Is there assurance with that motion that this money will be restored should Phase V sales tax pass? Mr. Colclough: I'll agree to that. Mr. Thompson: There is a difference in the second alternative that we have approval after Tuesday to go ahead and get the paperwork with the design firm executed and move ahead as opposed to coming back through another committee meeting. Mr. Chairman: Does everyone understand that? Okay. Mr. Thompson: There are also about 37 poles in question and Jefferson Electric is working on the price as we speak and I think that $1.5 million should cover everything that Morgan needs to get it built. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned. Lena 1. Bonner Clerk of Commission I nWffi I 6