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HomeMy WebLinkAbout02-11-2004 Meeting ENGINEERING SERVICES AGENDA COMMITTEE ROOM - February 11, 2004 1:30P.M. I. Discuss Wilkinson Gardens drainage situation. (Requested by Commissioner Williams) 2. Receive as information the analysis on the energy audit contract proposed by Malcolm Pirnie. 3. Ratify funds for emergency repairs of Turbine #4 at the Raw Water Pumping Station to Power Equipment Maintenarice in the amount of$37,532.00, American Hydro Corp. in the amount of$10,280.00 and Voith Siemens in the amount of $4,000.00. 4. Approve award of contract to BRW Construction Group, LLC in the amount of $452,476.00 for construction of the samplers for industrial customers. 5. Approve award of construction contract in the amount of$284,899.97 to Blair Construction, Inc. for the construction of the Hwy 56 - Goshen Ind. and Franklin Covenant Water Improvements Project, Bid Item 04-047. 6. Recommendation from Public Works Department regarding testing results on the streets in Victoria Station and Glennfield Lane concerning their acceptance into the City's maintenance system. (Referred from January 12 Engineering Services) 7. Receive as information an update on the Downtown Traffic Signal & Street Light Upgrades (Streetscape) Projects. 8. Approve Capital Project Budget Change Number Four transferring $50,000 from project right-of-way to project engineering (CPB # 323-04-296823309). Also approve Supplemental Agreement Number Three with Post, Buckley, Schuh and Jernigan, Inc. in the amount of$50,000 to provide additional engineering services for the Wrightsboro Road Improvement Project. 9. Discuss Morgan Road Project. (Requested by Commissioner Cheek) 10. Approve final adoption of the Flood Hazard Mitigation Plan for Augusta, GA. 11. Approve deductive Change Order #1 in the amount of $16,564.18 to the Mary & Ona Emergency Water Line Replacement Project. 12. Approve deductive change order in the amount of$14,918.07 to Blair Construction, Inc. on the International Boulevard Sewer Project. (Bond Project No. 50240) ... - - 13. Discuss bid protest. (Requested by the Attorney) - ... I ADDENDUM ENGINEERING SERVICES AGENDA February 11, 2004 1:30P.M. ADDITION TO THE AGENDA: 1. Discuss collection of yard waste due to recent ice storm. (Requested by Commissioner Hankerson) I ... - - I I I ENGINEERING SERVICES COMMITTEE COMMITTEE ROOM - February 11, 2004 .1:30 P. M. PRESENT: HOllS. Bob Young, Mayor; Mays, Co-Chairman; Smith and Colclough, members; Steve Shepard, Attorney; George Kolb, Administrator; Max Hicks, Utilities Dept. Director; Doug Cheek, Utilities Dept. Asst. Director; Teresa Smith, Public Works Director; Errick Thompson, Public Works Dept. Asst. Director; Lena Bonner, Clerk of Commission. ABSENT: Hon. Cheek, Chairman. Also Present: Hons. Grantham, Hankerson and Williams, Commissioners. CONSENT AGENDA ITEMS: 2. Receive as information the analysis on the energy audit contract proposed by Malcolm Pirnie. 10. Approve final adoption of the Flood Hazard Mitigation Plan for Augusta, GA. 11. Approve deductive Change Order #1 in the amount of $16,564.18 to the Mary & Ona Emergency Water Line Replacement Project. 12. Approve deductive change order in the amount of $14,918.07 to Blair Construction, Inc. on the International Boulevard Sewer Project. (Bond Project No. 50240) 13. Discuss bid protest. (Requested by the Attorney) Mr. Colclough: I make a motion that we approve 2, 10, 11 and 12 as a consent agenda and delete Item 13. Mr. Smith: Second. Motion adopted unanimously. The Clerk: We do have one addendum item that was referred from the last Commission meeting regarding Commissioner Hankerson's request for the Administrator to come up with a p~an to remove debris from the ice storm. Mr. Hankerson: I so move. Mr. Smith: I second that. Motion adopted unanimously. 1 3. Ratify funds for emergency repairs of Turbine #4 at the Raw Water Pumping Station to Power Equipment Maintenance in the amount of $37,532.00, American Hydro Corp. in the amount of $10,280.00 and Voith Siemens in the amount of $4,000.00. I Mr. Smith: So move. Mr. Colclough: Second. Motion adopted unanimously. 4. Approve award of contract to BRW Construction Group, LLC in the amount of $452,476.00 for construction of the samplers for industrial customers. Mr. Colclough: I make a motion that we approve. Mr. Smith: Second. Motion adopted unanimously. 5. Approve award of construction contract in the amount of$284,899.97 to Blair Construction, Inc. for the construction of the Hwy 56 - Goshen Ind. and Franklin Covenant Water Improvements Project, Bid Item 04-047. I Mr. Colclough: This company has a history of change orders. I make a motion to approve. Mr. Smith: Second. Motion adopted unanimously. 6. Recommendation from Public Works Department regarding testing results on the streets in Victoria Station and Glennfield Lane concerning their acceptance into the City's maintenance system. (Referred from January 12 Engineering Services) Ms. Smith: On Victoria Station it has been determined that the streets are out of compliance and the estimated cost to bring them into compliance is approximately $35,000. It is our recommendation that the streets be repaired and additional right-of- way be acquired as well as the brick pavers remaining the responsibilityofthe homeowners' association for Mulberry Court and Queens Court prior to their being accepted in the City's system. For Helena Woods we also found those streets to be out of compliance. The cost to bring them into compliance is estimated to be approximately $30,000. Additional right-of-way would be required and the recommendation is that I 2 I I I issues associated with the street and the right-of-way be addressed prior to accepting them into the city's roadway system. Mr. Kolb: Can I suggest that you direct the Public Works Director to write a letter to the neighborhood groups that would at this time deny it and until those investments are made, that the Commission would not reconsider. In that way you could recollSider it if those improvements are made. Mr. Colclough: I so move. Mr. Smith: Second. Motion adopted unanimously. 7. Receive as information an update on the Downtown Traffic Signal & Street Light Upgrades (Streetscape) Projects. Mr. Colclough: I so move. Mr. Smith: Second. Motion adopted unanimously. 8. Approve Capital Project Budget Change Number Four transferring $50,000 from project right-of-way to project engineering (CPB # 323-04-296823309). Also approve Supplemental Agreement Number Three with Post, Buckley, Schuh and Jernigan, Inc. in the amount of $50,000 to provide additional engineering services for the Wrightsboro Road Improvement Project. Mr. Colclough: So move. Mr. Smith: Second. Motion adopted unanimously. 1. Discuss Wilkinson Gardens drainage situation. (Requested by Commissioner Williams) Mr. Williams: This is an area that has been greatly neglected and it has serious drainage problems. There is no drainage system and there are no sidewalks or curbing. Ms. Smith: As I understand it from the former attorney, the Board of Education is not required to adhere to our development guidelines insofar as the retention of a percentage of water on the property. Mr. Shepard: I'd like to talk to the Board's attorney about this. 3 After a discussion of the situation, Mr. Kolb: We've put this in SPLOST V. I Mr. Hicks: A portion of this area is currently being designed under one of our projects in the Olive Road area. Mr. Mays: I'd like to go ahead and approve this but also allow you the flexibility to be able to coordinate this project with the one that is currently underway. Mr. Hicks: It would be better if it were coordinated so that we won't have to tear the area up more than once. We can discuss the expansion of the project with the engineering firm and see how they feel about it. Mr. Smith: I make a motion that we go ahead and fund the $360,000 and get started on the design work. Mr. Colclough: Second. Motion adopted unanimously. 9. Discuss Morgan Road Project. (Requested by Commissioner Cheek) Mr. Colclough: We've had public meetings to discuss Morgan Road and we don't have the funds to complete the work. I Ms. Smith: We put this project out to bid and those prices were good for sixty days. We have some additional detailed information as to how we'd like to move forward with this project. Mr. Thompson: In order to fund the bid that was let in October we would need an additional $762,000. Ms. Smith: We were illStructed to go ahead and let the bids and we came back to the Commission with the additional funds that would be needed. We were going through the process of identifying recaptured funds at that time and how they should be utilized. Mr. Colclough: Do we have enough recaptured funds to complete the project? Ms. Smith: Not after the action we took today. We have $428,792 remaining in Phase III recaptured. After a lengthy discussion, Mr. Mays: I think we need to try to fully complete some of these projects. Would you like to put out a motion that we instruct Public Works to go back and come back at the next committee with two things dealing with keeping recapture in mind as a first note but also look at the figures again because if they are I 4 I I I changing that much I don't want us to go out there and the numbers may be different with Mabus on Morgan Road at this point. Maybe we need to relook at it. Mr. Colclough: I'll make that motion for them to bring that back at the next meeting. Mr. Smith: Second. Mr. Mays: Let's try and get those numbers lowered to at least to a number that if we've got to match it with some recaptured, we can get it done. Mr. Thompson: On the Rae's Creek project we actually rebid that and came up with a slightly better number the second time around. Mr. Mays: When you come back you tell us what you think is best to get it done. Motion adopted unanimously. Addendum Item 1. Discuss collection of yard waste due to recent ice storm. (Requested by Commissioner Hankerson) Mr. Hankerson: The ice storm created a lot of problems with trees and limbs down. Citizens are calling asking for additional help and I wanted to know if we could assist them with cleaning up some of the larger debris. Perhaps we could use some of the inmate labor crews to help with this. Mr. Kolb: We are using the inmate crews to help clean up now and have been using them since the storm and I am confident that we can get the area cleaned up by the end of February. Ms. Smith: We are in the process of working with the haulers to try to determine a method of getting the remainder of debris cleaned up. We are using every crew that is available to do the work. Mr. Shepard: I don't think we can go on private property to do any clean up work. Perhaps there are some volunteer groups who could help out. Mr. Kolb: I think the United Way has made an offer to help. Mr. Hankerson: I'm asking that you come up with a plan to do this and coordinate it. Mr. Kolb: We will have the landfill open for an additional two Saturdays for people to come in and bring their debris. We will be documenting the streets where we have picked up. . 5 After further discussion, Mr. Colclough: I move that we direct the Administrator to put out some public service announcements about the clean up plans. I Mr. Smith: Second. Motion adopted unanimously. ADJOURNMENT: There being no further business, the meeting' was adjourned. Lena J. Bonner Clerk of Commission nwm I I 6